[Amended 11-9-2022 by Ord. No. 2022-05]
The offices of Clerk and Treasurer have been combined and one
person shall be appointed by the Town Board to serve as both Clerk
and Treasurer. The person holding that office shall be identified
as "Clerk/Treasurer" and shall exercise those powers and duties set
forth in M.S.A. §§ 367.11 and 367.16 as amended from
time to time. Any references in this Code to the Town Clerk or Town
Treasurer shall be construed to mean the Clerk/Treasurer.
A. The Town Clerk's duties are as follows:
(1) To act
as Clerk of the Town Board and keep in the Clerk's office a true record
of all of its proceedings;
(2) Unless
otherwise provided by law, to have custody of the records, books,
and papers of the Town and file and safely keep all papers required
by law to be filed in the Clerk's office;
(3) To record
minutes of the proceedings of every Town Meeting in the book of Town
records and enter at length every order or direction and all rules
and ordinances made by the Town Meeting;
(4) To file
and preserve all accounts audited by the Town Board or allowed at
a Town Meeting and enter a statement of them in the book of records;
(5) To record
every request for a special vote or Special Town Meeting and properly
post the requisite notices of them;
(6) To post,
as required by law, fair copies of all bylaws made by the Town and
make a signed entry in the Town records of the time when and the places
where they were posted and the record in full all Township ordinances
passed by the Town Board;
(7) To furnish
to the annual meeting of the Town Board of Audit every statement from
the County Treasurer of money paid to the Town Treasurer, and all
other information about fiscal affairs of the Town in the Clerk's
possession, and all accounts, claims, and demands against the Town
filed with the Clerk;
(8) To maintain
permanent and current records of the ordinances, including but not
limited to all maps, amendments, and special uses, variances, appeals
and applications;
(9) To receive,
file, and forward all applications for appeals, variances, special
uses or other matters to the designated official bodies;
(10) To
perform the duties of the Zoning Administrator; and
(11) To
perform any other duties required by law.
B. The Town Treasurer's duties are as follows:
(1) To receive
and take charge of all money belonging to the Town, or which is required
to be paid into its treasury, and to pay it out only upon the lawful
order of the Town or its officers;
(2) To preserve
all books, papers, and property pertaining to or filed in the Treasurer's
office;
(3) To keep
a true account of all money received as Treasurer and the manner in
which it is disbursed, in a book provided for that purpose, and provide
the account, with the Treasurer's vouchers, to the Town Board of Audit,
at its annual meeting, for adjustment;
(4) To deliver,
on demand, all books and property belonging to the Treasurer's office,
and all money in the Treasurer's hands as Treasurer, to a qualified
successor;
(5) To keep
in a suitable book a register of all Town orders presented for payment
that cannot be paid for want of funds, with the date presented, and
to endorse upon the back of each the words "not paid for want of funds,"
with the date of the endorsement, signed by the Treasurer;
(6) To draw
from the County Treasurer, from time to time, money received by the
County Treasurer for the Town, and receipt for it;
(7) To make
and file with the Town Clerk, within five days preceding the Annual
Town Meeting, a statement, in writing, of the money received from
the County Treasurer and all other sources, and all money paid out
as Town Treasurer. The statement shall show the items of money received
and from whom, on what account and when each was received. The statement
shall show the items of payment and to whom, for what purpose, when
and the amount of each that was made, and the unexpended balance on
hand; and
(8) To perform
other duties required by law.
The Town Board may employ an attorney for Township business,
including the prosecution or defense of actions at law or other proceedings
in which the Township may be interested.
[Amended 11-9-2022 by Ord. No. 2022-05]
The application, administration and enforcement of the Township
Building Code shall be in accordance with the Minnesota State Building
Code. The code shall be enforced within the extraterritorial limits
permitted by M.S.A. § 326B.121, as it may be amended from
time to time. The Building Code shall be enforced by a Minnesota certified
Building Official designated by the Town Board to administer the code.
The Town Board of Eureka Township shall instruct the Township Building
Official or deputy inspector to enforce the Building Code and perform
the following duties:
A. Conduct inspections of buildings and use of land to determine compliance
with the terms of the Township Building Code.
B. Serve as ex officio nonvoting member of the Planning Commission.
C. Receive, file and forward all applications for appeals, variances,
special uses, building permits or other matters to the designated
official bodies.
A Township staff member who refuses or neglects to comply with
this chapter shall forfeit office.