(a) Except
for the Hillsboro Housing Finance Corporation and building and standards
commission, each committee shall be composed of seven members appointed
to serve “at-will” by the city council.
(b) Membership
of the Hillsboro Economic Development Corporation shall be as provided
in division 2 of this article.
(c) Committees
shall include one or more city staff liaisons appointed as ex-officio
members by the city manager.
(d) The
city manager shall serve as an ex-officio member to each committee.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Qualifications
for appointment and serving on a city committee shall include:
(1) No delinquent indebtedness to the city.
(2) No family relationship within the second degree by affinity (marriage)
or within the third degree by consanguinity (blood) to any member
of the city council or to the city manager.
(3) No conflict between the appointee’s private interests and duties
and their interests and duties as a committee member.
(4) Attendance at a minimum of 75 percent of all regular meetings.
(b) Appointees
shall take an oath of office prescribed by the city council prior
to taking office.
(c) Any
qualifications mandated by statute shall also apply.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Appointments
shall be made at the first regular city council meeting in October.
(b) Applications
shall be made available to persons interested in serving on a city
committee. City staff shall post notice and advertise that committee
appointments will be made as well as distribute and collect applications.
The city secretary or their designee shall review each application
for completeness and eligibility prior to the first regular council
meeting in October.
(c) The
council shall select from the entire slate of eligible nominees.
(d) Each
appointment shall be for two years.
(e) To
preserve the continuity of experience, four appointments will be made
in even-numbered years and three appointments in odd-numbered years.
(f) Appointments
are contingent upon attending training covering the Public Information
Act and the Open Meetings Act. Training may be done online by visiting
www.oag.state.tx.us and
completing the training course provided there. Print the certificates
and file the same with the city secretary prior to taking the oath
of office.
(g) Appointees
are limited to a maximum of three consecutive full terms on the same
committee.
(h) If
an appointee has prior consecutive service as a result of filling
a vacancy, prior service shall not be included in the count of three
consecutive full terms. Additionally, service on other committees
shall not be included in the count of three consecutive full terms.
(i) Appointees
shall be limited to service on no more than one standing board, commission,
or committee with legislative authority at one time. Appointees are
not prohibited from serving on additional ad hoc committees or standing
boards, commissions, or committees that are purely advisory.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) For
board members with terms that expire December 31, 2014, those terms
will be extended to September 30, 2015.
(b) For
board members with terms that expire December 31, 2015, those terms
will be extended to September 30, 2016.
(c) For
new appointments made at the first council meeting in October 2015,
those terms will expire September 30, 2017.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Appointees
to vacant positions will serve the remainder of their predecessor’s
unexpired term.
(b) Appointees
filling vacancies shall meet with the city secretary to review ethics,
the Public Information Act, and the Open Meetings Act prior to being
sworn in.
(Ordinance O2021-10-14 adopted 10/19/21)
Members may be removed by an affirmative majority vote of the
entire council. “Entire council” is defined as the entire
membership of the council, excluding any vacant positions.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Officers
of each committee shall include a chair, vice-chair, and secretary.
(b) The
duties of the chair include calling and presiding over meetings of
the committee, and ensuring that all resolutions and directives of
the committee are implemented.
(c) The
duties of the vice-chair shall be to serve as chair in the absence
or disability of the chair.
(d) The
duties of the secretary include maintaining correct and complete records
of the committee and forwarding originals of all records to the city
secretary in a timely, reasonable, and prudent manner.
(e) Officers
shall be elected by the membership of the body at their first meeting
after appointment of committee members by the council in October.
(f) The
term of office for officers shall be from their time of appointment
through the first meeting after appointment of committee members by
the council in October, i.e. approximately one year.
(g) No
officer shall serve more than three full, consecutive terms in a single
position.
(h) Officers
may be removed from their office, but not the committee, by a simple
affirmative majority vote of a quorum of the committee.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Each
committee shall meet quarterly, or more frequently as the committee
shall deem necessary, and at a time and location determined by the
committee.
(b) The
chair or a majority of the body shall have authority to call a meeting
of the committee.
(c) The
chair or his or her designee shall submit a proposed agenda to the
city secretary at least 96 hours before the scheduled date and time
of the meeting. The city secretary shall review the agenda for format,
legal requirements, and reservation of city facilities.
(d) Meetings
shall be posted at the city administration building and the city’s
newspaper of record shall be sent notice of the meeting at the time
of posting. The latest edition of Robert’s Rules of Order shall
be used to provide guidance for the procedure of meetings.
(Ordinance O2021-10-14 adopted 10/19/21)
(a) Training
on the Public Information Act and Open Meetings Act may be done online.
Certificates shall be printed and filed with the city secretary.
(b) Appointees
shall be required, at the city’s expense, to complete any additional
training required by any governing statutes, regulations, ordinances,
or resolutions.
(Ordinance O2021-10-14 adopted 10/19/21)
The city council reserves the right to authorize a waiver of
any of the requisites of this article which are not mandated by statute,
if the waiver is determined by the city council to be in the best
interests of the city. The city council shall approve any waivers
contemplated by this section by resolution of the city council.
(Ordinance O2021-10-14 adopted 10/19/21)
The city council authorizes the change in the number of board
members from five (5) members to seven (7) members as provided by
the Development Corporation Act of 1979, as amended.
(Ordinance O2009-02-02 adopted 2/17/09)
(a) Members
of the board will be appointed by the city council and serve at the
pleasure of the city council as provided in the Articles of Incorporation,
Article VI, Board of Directors.
(b) The
two additional board members shall be appointed for a one-year term
expiring in 2009 which will provide that four members will be appointed
in even-numbered years and three members appointed in odd-numbered
years.
(c) Appointments
shall be made for two-year terms and shall not be limited in the number
of consecutive terms. Appointees shall attend training on ethics,
the Open Meetings Act and the Public Information Act prior to taking
the oath of office.
(Ordinance O2009-02-02 adopted 2/17/09)
Board members shall meet the qualifications contained in the
Articles of Incorporation; have no delinquent indebtedness to the
city; no family relationship within the second degree by affinity
(marriage) or within the third degree by consanguinity (blood) to
any member of the city council or to the city manager; no conflict
between the appointee’s private interests and duties and their
interests and duties as a board member; and attendance at a minimum
of 75 percent of all regular meetings.
(Ordinance O2009-02-02 adopted 2/17/09)
The Hillsboro Economic Development Corporation Board shall amend
their Articles of Incorporation and Bylaws to incorporate the provisions
enacted herein.
(Ordinance O2009-02-02 adopted 2/17/09)