(a)
For
the services listed below expended in locating or making available
records or copies thereof, the following charges shall be assessed:
(1)
Copies.
For office machine black and white copies of
pages up to and including legal size for 50 pages or less of readily
available information, the charge shall be 0.25 cents per page. For
office machine color copies of pages up to and including legal size
for 50 pages or less of readily available information, the charge
shall be 0.35 cents per page. For office machine black and white copies
of pages larger than legal size for 50 pages or less of readily available
information, the charge shall be 0.40 cents per page. For office machine
color copies of pages larger than legal size for 50 pages or less
of readily available information, the charge shall be 0.80 cents per
page.
(2)
For more than 50 pages of readily available information, the charge shall be $5.00 for the first page plus the costs in subsection (1) above shall apply for each additional page.
(3)
For
any quantity of information deemed to be not readily available, the
actual charge shall be the combined components of $1.00 for the first
page and 0.25 cents for each page thereafter, plus labor costs incurred
by the town in providing the requested information. The rates shall
be charged on a quarterly hour basis. The rates shall be as follows
for a search: $25.00 per hour or $6.25 per 1/4-hour.
(b)
For
copies of nonstandard sized pages of records in computer banks, or
in other similar recordkeeping systems the charge of copies will be
determined by written consultation with the material section of the
centralized services division of the state purchasing and general
services commission. The charges will include, but are not limited
to labor hours and rates, computer time and rates, costs of materials
such as computer tapes, paper, fiche, cassettes, and printer supplies
and applied overhead by component and application base.
(c)
Should
a person request copies of information comprised in any form other
than up to standard sized pages or in computer record banks or other
similar recordkeeping system, if available, allow immediately to view
record if possible. If copy requested previous determination has not
been made for costs of the copy, phone state purchasing and general
services commission with the following information:
(1)
Cost
of material (computer paper, computer tapes, paper, fiche, cassettes,
and printer supplies) to reproduce.
(2)
Cost
of labor to research and reproduce.
(3)
Cost
of overhead (computer time, rates and component/application base.)
(4)
Consult
with the material management section of the state purchasing and general
services commission to determine the appropriate charge for the copy.
(5)
If
the state purchasing and general services commission will determine
the costs of the copy by phone, make the copy of the record, charge
the requestor at the rate determined by the state purchasing and general
services commission and send a letter to the SPGSC confirming the
phone call setting the price.
(d)
The
cost of overhead and labor shall be sent at an average rate for clerical
and charged on a quarter-hour basis. The following rates shall be
charged on a request taking less than ten (10) hours to produce: $2.50
each 1/4 hour.
|
Example: Document Duplicate Recording of Council Meeting
|
|
Time - Search and reprinting - 5 hours @ $2.50 = $12.50 Cost
of Supplies: 3 cassettes @ $2.95 - $8.85 plus .70 cents tax = Total
Amount Due $69.55.
|
(e)
For
requests requiring more than ten (10) hours to produce the rate for
services shall be set at the following: $2.50 each 1/4 hour.
(f)
Actual
cost shall be charged for overhead (computer time and rates, printing
supplies and component/application based overhead) and costs of materials.
(g)
No charge
shall be made for one copy of any public record requested from state
agencies by members of the legislature in the performance of their
duties.
(h)
The
charges for copies made by the municipal court of the town shall be
at no charge.
(i)
Certification:
For certification of true copies the charge shall be $5.00.
(j)
Attestation:
For attestation under the seal of the town the charge shall be $5.00.
(k)
The
town shall add postal related expenses which may be necessary to transmit
the reproduced documents to the requesting party to the charges pursuant
to this subsection.
(l)
Faxes.
For use of the fax machine the charge will be 0.50 cents per
page. The cost to receive a fax will be $1.00 for the first page and
0.50 cents per page for each page thereafter.
(m)
Police
Reports.
The charge for obtaining a copy of a police
accident report will be $6.00.
(n)
Fingerprinting.
The charge for fingerprinting by the police department will
be $15.00.
(o)
CD,
DVD or Cassette Recording.
The charge for producing a
CD, DVD or cassette recording by the police department or the administration
department will be $15.00.
(Ordinance 33 adopted 11/6/89; Ordinance 07-13, ex. A, adopted 12/11/07; Ordinance 08-11 adopted 12/1/08)
