All documents, papers, letters, books, maps, photographs, sound
or video recordings, microfilm, magnetic tape, electronic media, or
other information recording media, regardless of physical form or
characteristic and regardless of whether public access to it is open
or restricted under the laws of the state, created or received by
the city or any of its officers or employees pursuant to law or in
the transaction of public business are hereby declared to be the records
of the city shall be created, maintained, and disposed of in accordance
with the provisions of this article or procedures authorized by it
and in no other manner.
(Ordinance 18-0108-01 adopted 1/8/18)
All records as defined in section 1.05.001 of this plan are hereby declared to be the property of the city. No official or employee of the city has, by virtue or his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 18-0108-01 adopted 1/8/18)
It is hereby declared to be the policy of the city to provide
for efficient, economical, and effective controls over the creation,
distribution, organization, maintenance, use, and disposition of all
records of this office through a comprehensive system of integrated
procedures for the management of records from their creation to their
ultimate disposition, consistent with the requirements of the Local
Government Records Act and accepted records management practice.
(Ordinance 18-0108-01 adopted 1/8/18)
The city secretary will serve as records management officer
for the city as provided by law and will ensure that the maintenance,
destruction, electronic storage, or other disposition of the records
of this office are carried out in accordance with the requirements
of the Local Government Records Act.
(Ordinance 18-0108-01 adopted 1/8/18)
Appropriate records control schedules issued by the Texas State
Library and Archives Commission shall be adopted by the records management
officer for use in the city, as provided by law. Any destruction of
records of the city will be in accordance with these schedules and
the Local Government Records Act.
(Ordinance 18-0108-01 adopted 1/8/18)
