All documents, papers, letters, books,
maps, photographs, sound or video recordings, microfilm, magnetic
tape, electronic media, or other information recording media, regardless
of physical form or characteristic and regardless of whether public
access to it is open or restricted under the laws of the state, created
or received by the city or any of its officers or employees pursuant
to law or in the transaction of public business are hereby declared
to be the records of the city and shall be created, maintained, and
disposed of in accordance with the provisions of this article or procedures
authorized by it and in no other manner.
(Ordinance 2012-5 adopted 4/3/12)
All records as defined in section 1.03.001 of this plan are hereby declared to be the property of the city. No official or employee of the city has, by virtue of his or her position, any personal or property right to such records even though he or she may have developed or compiled them. The unauthorized destruction, removal from files, or use of such records is prohibited.
(Ordinance 2012-5 adopted 4/3/12)
It is hereby declared to be the policy
of the city to provide for efficient, economical, and effective controls
over the creation, distribution, organization, maintenance, use, and
disposition of all records of this office through a comprehensive
system of integrated procedures for the management of records from
their creation to their ultimate disposition, consistent with the
requirements of the Local Government Records Act and accepted records
management practice.
(Ordinance 2012-5 adopted 4/3/12)
The city clerk will serve as records
management officer for the city as provided by law and will ensure
that the maintenance, destruction, electronic storage, or other disposition
of the records of this office are carried out in accordance with the
requirements of the Local Government Records Act.
(Ordinance 2018-05, sec. 2, adopted 4/3/18)
Appropriate records control schedules
issued by the state library and archives commission shall be adopted
by the records management officer for use in the city, as provided
by law. Any destruction of records of the city will be in accordance
with these schedules and the Local Government Records Act.
(Ordinance 2012-5 adopted 4/3/12)
