City of Dalworthington Gardens, TX Police Department

Carry out directives of the city council and mayor which require administrative implementation. Coordinate with the mayor regularly on the status of the implementation of such directives and report promptly to the city council and mayor any difficulties encountered herein;

Be responsible for the administration of all day-to-day operations of the city government including the monitoring of all city ordinances, resolutions, council meeting minutes and state statutes;

Coordinate with the mayor and prepare a plan of administration, including an organization chart, which defines authority and responsibility for all nonstatutory positions of the city; and submit it to the city council for adoption as the official organization and administrative procedure plan for the city;

Coordinate with the mayor and establish when necessary administrative procedures to increase the effectiveness and efficiency of city government according to current practices in local government, not inconsistent with subsection (C) above or directives of the mayor and city council; and submit such procedures to the city council for adoption;

Serve as ex-officio nonvoting member of all boards, commissions and committees of the city, except as specified by the city council or state statutes;

(F)

Keep informed concerning current federal, state, and county legislation and administrative rules affecting the city and submit appropriate reports and recommendations thereon to the council;

(G)

Maintain awareness concerning the availability of federal, state and county funds for local programs. Assist department heads and the city council in obtaining these funds under the direction of the mayor and city council;

(H)

Represent the city in matters involving legislative and intergovernmental affairs as authorized and directed as to that representation by the mayor and city council;

(I)

Act as a spokesperson for the city with the responsibility of assuring that the news media are kept informed about the operations of the city;

(J)

Establish and maintain procedures to facilitate communications between citizens and city government to ensure that complaints, grievances, recommendations and other matters receive prompt attention by the responsible official, and to assure that all such matters are expeditiously resolved;

(K)

Promote the economic well-being and growth of the city through public and private sector cooperation.

(L)

The director of public safety/city administrator shall be the city marshal and shall see that the laws and city ordinances are enforced as far as possible by those under their command, and shall see that police officers are on duty during the whole time of their watch. The director of public safety/city administrator shall inform the mayor in advance of any periods of absence during working hours. They shall obtain written approval from the mayor for any days off for vacation or training which would make the director of public safety/city administrator unavailable. The director of public safety/city administrator shall, from time-to-time and as often as may be required by the mayor, make a report in writing of the activities of the police department. The director of public safety/city administrator will be responsible to the city council and mayor for the department's operations and the efficient and effective utilization of the department's financial and human resources. They will inform the mayor and city council in a timely manner of all matters affecting the performance of the department of public safety and the well-being of the city.

(2)

Responsibilities to the city council.

Attend all meetings of the city council, assisting the mayor and the council as required in the performance of their duties;

In coordination with the mayor, the city council, and the city secretary, ensure that appropriate agendas are prepared for all meetings of the council, all council committees, and all other appropriate committees and commissions of the city, together with such supporting material as may be required; with nothing herein being construed as to give the director of public safety/city administrator the authority to limit or in any way prevent matters from being considered by the council, or any of its committees and commissions;

Assist in the preparation of ordinances and resolutions as requested by the mayor or aldermen, or as needed;

Keep the city council and mayor regularly informed about the activities of the public safety/city administrator's office by oral or written report at regular and special meetings of the city council. Further, the director of public safety/city administrator will timely notify the city council and mayor of any matters materially affecting the performance of their duties and the well-being of the city;

In the event that action normally requiring council approval is critical at a time when the council cannot meet, the director of public safety/city administrator shall receive directives from the mayor.

(F)

Obey the orders of the mayor or of the council and shall to the best of their ability preserve order, quiet, and peace throughout the city, and enforce all ordinances of the city.

(3)

Personnel.

Be responsible for the administrative direction and coordination of all employees of the city according to the established organization procedures;

Recommend to the city council and mayor the appointment, promotion, and when necessary for the good of the city, the suspension or termination of department heads;

In consultation with the mayor and appropriate department head, be responsible for the appointment, promotion, and when necessary for the good of the city, the suspension or termination of employees below the department head level;

Serve as personnel officer for the city with responsibilities to see that complete and current personnel records, including specific job descriptions, for all city employees are kept; evaluate in conjunction with department heads the performance of all employees on a regular basis; recommend salary and wage scales for city employees not covered by collective bargaining agreements; develop and enforce high standards of performance by city employees; assure that city employees have proper working conditions; and work closely with department heads to promptly resolve personnel problems or grievances;

Work closely with department heads to assure that employees receive adequate opportunities for training to maintain and improve their job-related knowledge and skills and act as the approving authority for requests by employees to attend conferences, meetings, training schools, etc., provided that funds have been budgeted for these activities.

(4)

Budgeting and purchasing.

Work with the mayor to prepare a draft annual city budget, in accordance with guidelines as may be provided by the city council and in coordination with department heads, and pursuant to state statutes, for review and approval by the city council;

Administer the budget as adopted by the city council;

Work closely with the city council and mayor to maintain a positive fiscal position and surplus. Further, the director of public safety/city administrator will report regularly to the city council and mayor on the current fiscal position of the city;

Supervise the accounting system of the city and ensure that the system employs methods in accordance with current professional accounting practices;