There is hereby established a department of the municipal government
of the Village which shall be known as the "Finance Department." It
shall embrace the Finance Committee and the Treasurer.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
The Finance, Personnel, Insurance and Retirement Committee shall
exercise a general supervision over the affairs of the Finance Department.
It shall ascertain the condition and needs thereof; shall, from time
to time, report the same to the Mayor and Village Board so that a
full understanding thereof shall be had and, generally, shall do all
the acts necessary to promote the efficiency of the Department.
The Treasurer shall be appointed for a four-year term by the Mayor with the advice and consent of the Village Board and shall serve until a successor is appointed and has qualified. The term shall be coterminous with the Mayor's term. All vacancies shall be filled in the manner prescribed for the Village Clerk in §
1-2-62 of this chapter.
The Village Treasurer shall receive all moneys belonging to
this Village and shall pay all warrants and issue all checks signed
by the Mayor and countersigned by the Village Clerk and not otherwise;
and shall keep a separate account of each fund or appropriation and
the debits and credits belonging thereto. The Treasurer shall give
to every person paying money into the Village Treasury a receipt therefor,
specifying the date of payment and upon what account paid, and shall
file copies of such receipts with the Clerk with the monthly reports.
The Treasurer shall keep a register of all warrants redeemed
and paid, showing the number, date, and amount of each, the fund from
which paid, and the name of the person to whom and when paid; and
the Treasurer shall cancel all warrants as soon as they are redeemed.
The Municipal Treasurer shall keep all money belonging to the
municipality and in the Treasurer's custody separate and distinct
from the Treasurer's own money and shall not use, either directly
or indirectly, the municipality's moneys or warrants for the personal
use and benefit of the Treasurer or of any other person. Any violation
of this section shall subject the Treasurer to immediate removal from
office by the corporate authorities, who may declare the Treasurer's
office vacant.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
The Treasurer shall give bond conditioned upon the faithful
performance of his duties and to indemnify the Village for any loss
due to neglect of duty or wrongful act on his part. Such bond shall
be filed with the Clerk as required by statute.
The Treasurer shall collect all payments on special assessments
and shall see to it that the same are properly recorded and credited
to the particular account entitled thereto.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
The Treasurer shall keep the books and accounts in such a manner
as to show with accuracy all moneys received and disbursed for the
Village, stating from whom and on what account received, and to whom
and on what account paid out, and in such a way that the books and
accounts may be readily investigated and understood, and the books
and accounts and all files and papers of the office shall be, at all
times, open to examination by the Mayor or the Finance, Personnel,
Insurance and Retirement Committee of the Board.
The Treasurer shall report to the corporate authorities at the
regular monthly meeting a full and detailed account of all receipts
and expenditures of the municipality as shown by his books up to the
time of the report.
It shall be the duty of the Treasurer to report to the Village
Clerk any officer of the Village authorized to receive money for the
use of the Village who may fail to make a return of the moneys received
by the Treasurer at the time required by law or by ordinances of the
Village.
[Amended at time of adoption of Code (see Ch. 1, Administration,
Art. I, General Code Provisions, Div. I)]
(A)
Within six months after the end of each fiscal year, the Treasurer
shall prepare and file annually with the Village Clerk an account
of monies received and expenditures incurred during the preceding
fiscal year as specified in this section. The Treasurer shall show
the following in such account:
(1) All monies received by the Village, indicating the total amounts
in the aggregate received in each account of the Village, with a general
statement concerning the source of such receipts; provided, however,
that for the purposes of this subsection, the term "account" shall
not be construed to mean each individual taxpayer, householder, licensee,
utility user, or such other persons whose payments to the Village
are credited to the general account; and
(2) Except as provided in Subsection (C) of this section, all monies
paid out by the Village where the total amount paid during the fiscal
year exceeds $2,500, giving the name of each person to whom paid,
on what account paid, and the total amount in the aggregate paid to
each person from each account; and
(3) All monies paid out by the Village as compensation for personal services,
giving the name of each person to whom paid, on what account paid,
and the total amount in the aggregate paid to each person from each
account, except that the Treasurer may elect to report the compensation
for personal services of all personnel by name, listing each employee
in one of the following categories:
(e) $100,000 to $124,999.99; or
(4) A summary statement of operations for all funds and account groups
of the Village as excerpted from the annual financial report, as filed
with the appropriate state agency of the State of Illinois.
(B)
Upon receipt of such account from the Village Treasurer, the
Village Clerk shall publish the account at least once in one or more
newspapers of general circulation in the Village.
[NOTE: The Treasurer shall file a copy of the report with the
County Treasurer as provided in § 5/3.1-35-70 of Chapter
65 of the Illinois Compiled Statutes.]
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