(a)
The
city secretary shall maintain and keep the corporate seal, shall attend
meetings of the city council when requested or when the city administrator
is unable to attend, shall be responsible personally or through a
designee for keeping accurate minutes of the proceedings, shall maintain
a book of all ordinances adopted by the city council and shall keep
the Code of Ordinances up-to-date at all times. The city secretary
shall engross and enroll all laws, shall attest to any instrument
requiring the seal of the city or recordation, shall maintain all
books, records, papers, documents, and files of the city council and
the city administrator, and shall issue licenses and keep a register
thereof.
(b)
The
city secretary shall act as general accountant of the city and shall
keep, in regular account books, all receipts and disbursements for
the city, and separately, under proper heads, each cause for receipt
and disbursement, and also accounts with each person, including officers
who have money transactions with the city, making the proper entries
to the appropriate account and listing the particular transaction
to which each entry applies.
(c)
The
city secretary shall keep a register listing all bonds and like instruments
issued by the city and all information pertinent to the issuance of
such instruments. He or she shall maintain a file of all contracts
to which the city is a party.
(d)
The
city secretary shall have such other duties as the city council or
city administrator shall assign.
(1965 Code, sec. 2-72; 1989 Code,
sec. 2-176; Ordinance adopted 11/5/12, sec. 3)
With the approval of the city council, the city secretary may
appoint one (1) or more deputy city secretaries to assist him or her
in the performance of his or her several duties.
(1965 Code, sec. 2-73; 1989 Code,
sec. 2-177)
The city secretary shall act as tax collector, and in this capacity
must be bonded in the sum of five thousand dollars ($5,000.00) with
a corporate surety authorized to do business in the state, and conditioned
on his or her faithful and honest performance while acting as tax
collector.
(1965 Code, sec. 2-74; 1989 Code,
sec. 2-178)
The city secretary shall serve as the principal assistant to
the city administrator, and during the absence of the city administrator
shall act in his or her stead.
(1965 Code, sec. 2-76; 1989 Code,
sec. 2-180)
