A. 
The following bid procedures are adopted for public works project construction pursuant to the Uniform Public Construction Cost Accounting Act, Public Contract Code Section 22000 et seq.
B. 
Public projects, as defined in Public Contract Code Section 22002, costing up to $60,000.00 may be performed by force account, negotiated contract, or purchase order. Staff shall secure at least three estimates for the work for projects over $10,000.00 and up to $60,000.00 before proceeding with the work.
C. 
Public projects, as defined in Public Contract Code Section 22002, costing $200,000.00 or less may be awarded pursuant to the informal bid procedure in accordance with Public Contract Code Section 22032, et seq., and Section 2.52.030 of this title. Public projects costing over $200,000.00 shall be formally bid and awarded according to the formal bid process set forth in Public Contract Code Section 22037.
D. 
The City Manager shall have the authority to award and approve construction agreements up to and including $50,000.00. Contracts over $50,000.00 shall be awarded and approved by the City Council.
E. 
The City Manager or designee shall have the authority to approve change orders to construction agreements up to and including 10% of the awarded contract amount.
(2674 § 1, 2005; 2813 § 1, 2012; 2872 § 3, 2016; 2914 § 1, 2020)
A. 
The purpose and intent of this section is to provide an alternative method for the award of contracts for qualifying projects as provided for in Public Contract Code Section 22160 et seq. It is the intent of this section to incorporate by reference all applicable definitions and procedures as set forth in Public Contract Code Section 22160 et seq.
B. 
Definitions.
"Best-value"
means a value determined by evaluation of objective criteria that may include, but not be limited to, price, features, functions, life-cycle costs, experience, and past performance. A best value determination may involve the selection of the lowest cost proposal meeting the interests of the City and meeting the objectives of the project, selection of the best proposal for a stipulated sum established by the City, or a tradeoff between price and other specified factors.
"Design-build"
means a project delivery process in which both the design and construction of a project are procured from a single entity.
"Design-build entity"
means a corporation, limited liability company, partnership, joint venture, or other legal entity that is able to provide appropriately licensed contracting, architectural, and engineering services as needed pursuant to a design-build contract.
"Qualifying project"
means the construction of a building or buildings and improvements directly related to the construction of a building or buildings, and park and recreational facilities, excluding other infrastructure such as streets and highways, water, and sewer distribution facilities.
C. 
The Finance Director may use the design-build contract procurement method for qualifying projects in excess of $1,000,000.00 subject to the procedures and requirements of Public Contract Code Section 22160 et seq. The design-build contract shall be awarded to the design-build entity providing the lowest bid or best value.
(2865 § 1, 2016)
A. 
Informal Bid Procedures. Public projects, as defined by the Uniform Public Construction Cost Accounting Act (the "Act") and in accordance with the limits listed in Section 2.52.010, may be let to contract by informal procedures as set forth in this section and Public Contract Code Section 22032, et seq.
B. 
Contractors List. A list of contractors shall be developed and maintained in accordance with the provisions of Public Contract Code Section 22034 and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission.
C. 
Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection B, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission (the "Commission") in accordance with Public Contract Code Section 22036. Additional contractors and/or construction trade journals may be notified at the discretion of the Finance Director. In complying with this section, the following exceptions shall be applicable:
1. 
If there is no list of registered contractors maintained by the City for the particular category of work to be performed, the notice inviting informal bids shall be sent only to the construction trade journals specified by the Commission.
2. 
If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors.
D. 
Bids In Excess of $200,000.00. If all bids received are in excess of $200,000.00, the City Council may, by adoption of a resolution by a four-fifths vote, award the contract, at $212,500.00 or less, to the lowest responsible bidder, if it determines the cost estimate of the City was reasonable.
(2872 § 4, 2016; 2914 § 2, 2020)
In case of an emergency, if notice for bids to let contracts will not be given, the City Manager or designee shall comply with Chapter 2.5 of Part 3 of Division 2 of the California Public Contract Code (commencing with Section 22050). Additionally, the City Manager or designee shall implement such policies and procedures as may be necessary to comply with other applicable federal and/or state regulations affecting the ability of the City to receive reimbursement from federal, state and/or joint task force agencies for emergency expenditures made during a proclaimed disaster.
(2872 § 5, 2016)