A. The
following bid procedures are adopted for public works project construction
pursuant to the Uniform Public Construction Cost Accounting Act, Public
Contract Code Section 22000 et seq.
B. Public
projects, as defined in
Public Contract Code Section 22002, costing
up to $60,000.00 may be performed by force account, negotiated contract,
or purchase order. Staff shall secure at least three estimates for
the work for projects over $10,000.00 and up to $60,000.00 before
proceeding with the work.
C. Public projects, as defined in
Public Contract Code Section 22002, costing $200,000.00 or less may be awarded pursuant to the informal bid procedure in accordance with
Public Contract Code Section 22032, et seq., and Section
2.52.030 of this title. Public projects costing over $200,000.00 shall be formally bid and awarded according to the formal bid process set forth in
Public Contract Code Section 22037.
D. The
City Manager shall have the authority to award and approve construction
agreements up to and including $50,000.00. Contracts over $50,000.00
shall be awarded and approved by the City Council.
E. The
City Manager or designee shall have the authority to approve change
orders to construction agreements up to and including 10% of the awarded
contract amount.
(2674 § 1, 2005; 2813 § 1, 2012; 2872 § 3, 2016; 2914 § 1,
2020)
A. Informal Bid Procedures. Public projects, as defined by the Uniform Public Construction Cost Accounting Act (the "Act") and in accordance with the limits listed in Section
2.52.010, may be let to contract by informal procedures as set forth in this section and
Public Contract Code Section 22032, et seq.
B. Contractors
List. A list of contractors shall be developed and maintained in accordance
with the provisions of
Public Contract Code Section 22034 and criteria
promulgated from time to time by the California Uniform Construction
Cost Accounting Commission.
C. Notice Inviting Informal Bids. Where a public project is to be performed which is subject to the provisions of this section, a notice inviting informal bids shall be mailed to all contractors for the category of work to be bid, as shown on the list developed in accordance with subsection
B, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission (the "Commission") in accordance with
Public Contract Code Section 22036. Additional contractors and/or construction trade journals may be notified at the discretion of the Finance Director. In complying with this section, the following exceptions shall be applicable:
1. If
there is no list of registered contractors maintained by the City
for the particular category of work to be performed, the notice inviting
informal bids shall be sent only to the construction trade journals
specified by the Commission.
2. If
the product or service is proprietary in nature such that it can be
obtained only from a certain contractor or contractors, the notice
inviting informal bids may be sent exclusively to such contractor
or contractors.
D. Bids
In Excess of $200,000.00. If all bids received are in excess of $200,000.00,
the City Council may, by adoption of a resolution by a four-fifths
vote, award the contract, at $212,500.00 or less, to the lowest responsible
bidder, if it determines the cost estimate of the City was reasonable.
(2872 § 4, 2016; 2914 § 2, 2020)
In case of an emergency, if notice for bids to let contracts
will not be given, the City Manager or designee shall comply with
Chapter 2.5 of Part 3 of Division 2 of the California Public Contract
Code (commencing with Section 22050). Additionally, the City Manager
or designee shall implement such policies and procedures as may be
necessary to comply with other applicable federal and/or state regulations
affecting the ability of the City to receive reimbursement from federal,
state and/or joint task force agencies for emergency expenditures
made during a proclaimed disaster.
(2872 § 5, 2016)