A. 
Meeting. The aggrieved person shall either request a meeting with the director or respond in writing within five working days after the action complained of is known or should have been known. If a meeting is held, the director shall discuss the matter with the aggrieved person (and/or representative) and attempt to resolve the dispute.
B. 
Written Appeal. If the aggrieved person is dissatisfied with the results of the director’s decision, within five working days after said meeting the aggrieved person may file a written employment appeal to the personnel board.
Such written employment appeal shall be filed with the director and shall, at a minimum, contain the following information:
1. 
Either:
a. 
The name, address and telephone number of the aggrieved person if that person is not a current employee of the city, or
b. 
The name and classification of the aggrieved person if the person is a current employee of the city;
2. 
The name, address, telephone number and organizational affiliation, if any, of any representative of the aggrieved person;
3. 
The position applied for, and the date of any examinations taken;
4. 
A description of the complaint, and the manner in which the application for promotion or employment was not processed in accordance with the personnel rules or in which the written, oral or performance examination question or process is alleged to be invalid and non-job related;
5. 
Any other relevant information or documents the aggrieved person wishes to submit.
C. 
Hearing. The director shall arrange for a hearing before the board within 45 calendar days. The aggrieved person may request in writing the date of hearing be postponed beyond for 45 days.
D. 
Written Notice. The director shall provide at least five days’ written notice of the date, time and place of hearing to the aggrieved person (and representative, if any).
(Ord. 3213 § 1, 1998; Ord. 3686 § 4, 2001; Ord. 5013 § 19, 2012)