Any employee may appeal to the personnel board if the employee has been unfairly treated due to an alleged improper interpretation of a departmental rule or regulation.
(Ord. 3213 § 1, 1998; Ord. 3686 § 5, 2001; Ord. 5013 § 20, 2012)
A. 
Grievance Before Appeal. The employee must utilize the informal and formal grievance procedure as set forth in Chapter 3.24 prior to filing an administrative appeal.
B. 
Written Appeal. Within five working days after the decision by the city manager regarding a formal grievance, an employee aggrieved by the interpretation of a departmental rule or regulation may file a written administrative appeal to the personnel board. Such written administrative appeal shall be filed with the director and shall, at a minimum, contain the following information:
1. 
The name and classification of the employee;
2. 
The name, address, telephone number and organization affiliation, if any, of any representative of the employee;
3. 
A concise statement of the departmental rule or regulation involved and the interpretation of the rule or regulation appealed from;
4. 
A concise statement of the manner in which the interpretation appealed from results in unfair treatment of the employee and the interpretation which the employee considers to be correct;
5. 
A copy of the formal grievance papers filed with the department head and the city manager and their written responses;
6. 
Any other relevant information or documents the aggrieved employee wishes to submit.
C. 
Hearing. The director shall arrange for a hearing before the personnel board within 45 calendar days. The employee may request in writing that the date of hearing be postponed beyond 45 days; or such date may be extended at the request of the personnel board chairperson.
D. 
Written Notice. The director shall provide at least five days’ written notice of the date, time and place for hearing to the employee (and representative, if any).
(Ord. 3213 § 1, 1998; Ord. 3686 § 5, 2001; Ord. 5013 § 20, 2012)
Hearings of administrative appeals shall be conducted in accordance with the procedures in Section 3.21.030, Hearing of disciplinary appeals. The subject matter of the hearing shall be solely to decide the issue of whether the interpretation of the departmental rule or regulation was correct.
(Ord. 3213 § 1, 1998; Ord. 3686 § 5, 2001; Ord. 5013 § 20, 2012)