Note: Prior history: Prior code §§ 1-3.23—1-3.30;
Ords. 1418, 1507.
There is created a parks and recreation commission.
(Ord. 1819 § 1, 2001)
A.
The
parks and recreation commission shall advise the city council in matters
related to city parks and recreational services.
B.
The
duties of the commission shall include the following:
1.
Act
in an advisory capacity to the city council in all matters pertaining
to public parks and recreation, and to cooperate with other governmental
agencies and civic groups in the advancement of sound recreation programming
and park planning. The commission is jointly charged with the planning
commission, to establish harmonious and effective relationships, as
both of these bodies have designated functions of an interrelated
nature in the area of recreation facilities as they relate to the
general plan.
2.
Formulate
recommended policies regarding recreation services for consideration
by the city council.
3.
Advise
the city council, regarding the development of recreation areas, facilities,
programs and services.
4.
Make
periodic inventories of recreation services that exist or may be needed
and interpret the needs of the public to the city council, and all
other governmental agencies and civic groups as required.
5.
To
facilitate in every appropriate manner the establishment and maintenance
of formal and informal cooperative relationships with all entities
that have resources to promote local recreation services. Such entities
may include, but not be exclusive of, public and private businesses
and institutions; local, regional, state and national agencies; and
private, public or quasi-public foundations, associations and corporations;
all of which individually have either in part or total as their function
the promotion and/or provision of some phase of recreation.
6.
Take
an active role as community leaders in soliciting from the general
public the desires and wishes of the people, in making the needs for
recreation facilities and programs known along with the best possible
methods of achieving such.
7.
Advise
the city council, regarding the emphasis and priorities in the preparation
of the annual recreation budget and a long-range capital improvement
program.
(Ord. 1819 § 1, 2001)
A.
The
commission shall have five regular commissioners, one youth member,
and one alternate commissioner all of whom shall be residents of the
city.
B.
The
five regular commissioners and the one alternate commissioner shall
be selected from the community at large. The youth member shall be
the minimum age of a high school freshman. The regular commissioners,
the youth member, and alternate commissioner shall be appointed by
the mayor, subject to the ratification by the city council, as provided
in the adopted city council resolution establishing procedures for
appointments to boards and commissions.
C.
Commissioners
shall be eligible to participate in all activities of the commission
except that the alternate commissioner shall vote only in the event
of an absence or conflict of interest of one of the regular commissioners.
D.
The
alternate commissioner may serve as a voting member on any subcommittee
of the commission and may be designated as the commission's
representative to other boards and commissions.
E.
Commissioners
shall be compensated as established by city council resolution, unless
the youth member is unable to qualify for a work permit that allows
for compensation.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013; Ord. 2202 § 1, 2019)
A.
Regular
commissioners shall be eligible to serve a maximum of eight years
with two four-year terms.
B.
Alternate
commissioners shall be eligible to serve four-year terms and are not
subject to a limit in the number of years served.
C.
The
youth member shall be eligible to serve a two-year term.
D.
The
term of a commissioner shall be consistent with and subject to city
council resolution concerning limiting service on boards and commissions.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013)
A.
Persons
appointed to the commission shall continue to serve as members of
the commission except when:
1.
The
commissioner's term of office on the commission expires;
2.
The
commissioner voluntarily resigns from the commission;
3.
The commissioner is absent from one-third of the regular meetings within a six-month period as provided in subsection C of this section;
4.
The
commissioner fails to maintain a primary residence in the city;
5.
The
commissioner is employed by the city in a capacity related to the
duties of the commission.
B.
The
secretary of the commission shall inform the council when any of the
above occurs.
C.
The
following procedures shall apply to termination of office as a result
of absences from commission meetings:
1.
At
the end of each six-month period, the secretary of the commission
shall report the attendance record of each member of the commission
to the city manager, who shall transmit the record to the city council.
2.
The
city manager shall notify, in writing, any commissioner who has been
absent from one-third or more of the regular meetings during the course
of a six-month period and request that the commissioner submit, in
writing, to the city council the reasons for the absences.
3.
The
city council shall determine if the commissioner's reasons for
the absences were justified. If the city council determines that the
reasons for the failure of the member to attend the meetings in question
were not justified, the city council shall terminate the term of office
of the commissioner and declare the office vacant.
4.
If
the city council declares such office vacant, the city clerk shall
notify the commissioner that the commissioner's term has been
officially terminated.
(Ord. 1819 § 1, 2001)
Vacancies on the commission shall be filled as provided in the
city council resolution establishing procedures for appointments to
city boards and commissions.
(Ord. 1819 § 1, 2001)
A.
Commissioners
shall meet in regular session and elect a chairperson and vice chairperson.
The election shall be by a majority vote of the commission, to be
held in December of each year. The term of service for these offices
shall be one year, beginning in January of each year. No commissioner
shall serve more than two consecutive full terms as chairperson or
vice chairperson of the commission.
B.
The
commission shall conduct its meetings and business in accordance with
the Pleasanton city council's adopted "rules and operating
procedures," as said rules and procedures are amended from time
to time.
D.
The
vice chairperson shall preside in the absence of the chairperson.
E.
The
city manager shall appoint a city employee to serve as staff liaison
who shall also serve as secretary to the commission. The staff liaison/secretary
to the commission shall keep true and accurate accounts of all action
of the commission.
(Ord. 1819 § 1, 2001; Ord. 1887 § 5, 2003; Ord. 2038 § 1, 2012)
A.
Regular
meetings shall be held on the second Thursday of each month at a time
and place set by the commission. The commission may approve an alternate
meeting date.
B.
Special
meetings may be called by the chairperson or by a majority of the
commissioners, the city manager, and/or the city council, provided
written notice is given 48 hours in advance of the special meeting
to the following: each commissioner, local newspapers of general circulation,
and anyone filing written request for notice with the city clerk.
Notice of meetings shall comply in all respects with Section 54950
et seq., of the Government Code, known commonly as the Ralph M. Brown
Act.
C.
All
meetings shall be open to the public and shall follow a prepared agenda.
Minutes of all meetings shall be kept and filed with the city clerk.
D.
Three
commissioners allowed to vote need to be present to constitute a quorum
and a vote to approve or deny shall only occur upon a majority vote
of the commissioners present who are allowed to vote.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013)
