Note: Prior history: Prior code §§ 1-3.23—1-3.30; Ords. 1418, 1507.
The duties of the parks and recreation commission shall include the following:
A. 
Develop a commission workplan to be provided to the city council for consideration during the budget process. The workplan should be based on the goals and strategies outlined in the ONE Pleasanton Strategic Plan as well as the role of the commission.
B. 
Review and recommend policies to the city council related to parks, trails and recreational facilities, programs and services.
C. 
Seasonally, review and advise city staff on program and service plans related to the parks and recreational needs of the community and provide feedback on the evaluation metrics at workplan's completion.
D. 
Advise the city council on capital projects related to parks, trails and recreational facilities.
E. 
As community leaders, receive parks, trails, and recreation related feedback from the community.
F. 
Act as an advocate for parks, trails, and recreation related programs, services and facilities within the community.
G. 
Serve as liaison between the city and other regional parks, trails and recreational-based entities including, but not limited to: local municipalities, local nonprofits, Alameda County, state, and national agencies.
(Ord. 1819 § 1, 2001; Ord. 2278, 5/7/2024)
A. 
The commission shall have seven commissioners, one youth member (collectively the "commissioners"), all of whom shall be residents of the city.
B. 
Commissioners shall be selected from the community at large. The youth member shall be the minimum age of a high school freshman. Commissioners shall be appointed by the Mayor, subject to the ratification by the city council, as provided in the adopted city council resolution establishing procedures for appointments to boards and commissions.
C. 
Commissioners shall be eligible to participate in all activities of the commission.
D. 
Commissioners shall be compensated as established by city council resolution.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013; Ord. 2202 § 1, 2019; Ord. 2278, 5/7/2024)
Commissioners shall be eligible to serve a maximum of eight years with two four-year terms, except:
A. 
The youth member shall be eligible to serve a two-year term.
B. 
The term of a commissioner shall be consistent with and subject to city council resolution concerning limiting service on boards and commissions.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013; Ord. 2278, 5/7/2024)
A. 
Persons appointed to the commission shall continue to serve as members of the commission except when:
1. 
The commissioner's term of office on the commission expires;
2. 
The commissioner voluntarily resigns from the commission;
3. 
The commissioner is absent from one-third of the regular meetings within a six-month period as provided in subsection C of this section;
4. 
The commissioner fails to maintain a primary residence in the city;
5. 
The commissioner is employed by the city in a capacity related to the duties of the commission.
B. 
The secretary of the commission shall inform the council when any of the above occurs.
C. 
The following procedures shall apply to termination of office as a result of absences from commission meetings:
1. 
At the end of each six-month period, the secretary of the commission shall report the attendance record of each member of the commission to the city manager, who shall transmit the record to the city council.
2. 
The city manager shall notify, in writing, any commissioner who has been absent from one-third or more of the regular meetings during the course of a six-month period and request that the commissioner submit, in writing, to the city council the reasons for the absences.
3. 
The city council shall determine if the commissioner's reasons for the absences were justified. If the city council determines that the reasons for the failure of the member to attend the meetings in question were not justified, the city council shall terminate the term of office of the commissioner and declare the office vacant.
4. 
If the city council declares such office vacant, the city clerk shall notify the commissioner that the commissioner's term has been officially terminated.
(Ord. 1819 § 1, 2001)
Vacancies on the commission shall be filled as provided in the city council resolution establishing procedures for appointments to city boards and commissions.
(Ord. 1819 § 1, 2001)
A. 
Commissioners shall meet in regular session and elect a chairperson and vice chairperson. The election shall be by a majority vote of the commission, to be held in December of each year. The term of service for these offices shall be one year, beginning in January of each year. No commissioner shall serve more than two consecutive full terms as chairperson or vice chairperson of the commission.
B. 
The commission shall conduct its meetings and business in accordance with the Pleasanton city council's adopted "rules and operating procedures," as said rules and procedures are amended from time to time.
C. 
The chairperson shall:
1. 
Preside at all meetings;
2. 
Appoint commissioners as needed to serve on subcommittees, ad hoc committees, and as representatives on other boards and commissions; and
3. 
Call special meetings.
D. 
The vice chairperson shall preside in the absence of the chairperson.
E. 
The city manager shall appoint a city employee to serve as staff liaison who shall also serve as secretary to the commission. The staff liaison/secretary to the commission shall keep true and accurate accounts of all action of the commission.
(Ord. 1819 § 1, 2001; Ord. 1887 § 5, 2003; Ord. 2038 § 1, 2012)
A. 
Regular meetings shall be held at least six times per year on the second Thursday of each month at a time and place set by the commission. The commission may approve an alternate meeting date.
B. 
Special meetings may be called by the chairperson or by a majority of the commissioners, the city manager, and/or the city council, provided written notice is given 48 hours in advance of the special meeting to the following: each commissioner, local newspapers of general circulation, and anyone filing written request for notice with the city Clerk. Notice of meetings shall comply in all respects with Section 54950 et seq., of the Government Code, known commonly as the Ralph M. Brown Act.
C. 
All meetings shall be open to the public and shall follow a prepared agenda. Minutes of all meetings shall be kept and filed with the city Clerk.
D. 
Four commissioners allowed to vote need to be present to constitute a quorum and a vote to approve or deny shall only occur upon a majority vote of the commissioners present who are allowed to vote.
(Ord. 1819 § 1, 2001; Ord. 2059 § 1, 2013; Ord. 2278, 5/7/2024)