All contracts, agreements, leases and intergovernmental agreements which obligate financial or property interests of the County of McLean shall be let as herein provided, except as provided for in § 116-4 of this chapter.
All such contracts, agreements, leases and intergovernmental agreements shall be approved by the Board and shall be signed by the Chair of the Board and attested by the County Clerk. No rights, interests or estates shall vest in any person unless or until such contracts are approved by the Board, signed by the Chair and attested by the Clerk.
Without intending to limit the foregoing, intergovernmental agreements and commitments under state, federal, or private grants shall be considered contracts which must be approved by or concurred in by the County Board, or, in the case of public health, the Board of Health, or Mclean County Board for Care and Treatment of Persons with a Developmental Disability, based upon the fund affected, must approve the agreement or commitment.
No officer or employee of the County of McLean, except as provided by law, has the authority to enter into any contract, lease or obligation which would bind the County, unless said contract, lease or obligation is approved pursuant to the provisions of this contracting policy.
All contracts shall be referred to the State's Attorney for review prior to their submission to the County Board.
All contracts, agreements, leases and bid specifications shall include the following provisions, except when such provisions are incompatible with the nature of the contract or when a variation in such provisions has been approved by the County Board after considering the recommendation of the State's Attorney:
A. 
Insurance requirements.
(1) 
A requirement for workmen's compensation insurance which provides full statutory coverage.
(2) 
General liability insurance, including, where applicable, products and completed operations insurance, with a limit of liability of not less than $1,000,000 per occurrence. The aggregate limit of liability shall not be less than the amount of the contract.
(3) 
Automobile liability insurance with a limit of liability of not less than $500,000 per accident.
(4) 
A requirement for certificates of insurance in a form acceptable to the County which evidence the existence and continuation of the above required insurance.
B. 
A provision which saves and holds the County and its officials and employees harmless from and against any and all claims, liability, losses, damage and injury, including death, which results from the negligence of the contractor or any subcontractor or suppliers in the performance of the contract.
C. 
A provision that the agreement is governed by Illinois law, including the Employment of Illinois Workers on Public Works Act (30 ILCS 570) and the Prevailing Wage Act (820 ILCS 130), and that litigation shall take place in McLean County, Illinois.
A. 
The County's policy on multiyear contracts (excluding leases) includes the following:
(1) 
All multiyear contracts presented for approval shall contain the total value of the award for the multiyear period.
(2) 
Only the current fiscal year portion shall be encumbered.
(3) 
Multiyear contracts shall not be presented to any committee or the County Board that exceed a total term of four years, unless approved in advance by the County Administrator and not to exceed 10 years.
B. 
Contract renewals:
(1) 
All contracts that contain an optional renewal clause shall be presented for approval to the appropriate oversight committee of the department and include the total dollar value for the renewal term and the dollar value of the initial period of the award.
(2) 
All requests for contract renewals shall originate from the issuing department in the form of a memo and change order addressed to the appropriate oversight committee indicating the desire for the renewal, the subsequent renewal term, the total dollar value for the renewal period and specify any alterations to the original terms of the contract.
(3) 
The request shall be submitted prior to the expiration date of the current period.
(4) 
All contracts containing any alterations of terms from the original contract shall be reviewed by the State's Attorney before submission to any oversight committee or the County Board.
No member of the County Board or any other County official shall have an interest in any contract let by the County Board either as a contractor or subcontractor pursuant to 50 ILCS 105.
Upon approval of any contract by the County Board, a copy shall be filed with the County Auditor and the County Administrator's office. Contract performance shall be the responsibility of the pertinent department head or elected official. Any discrepancies, changes or failure to complete shall be reported immediately to the applicable committee of the County Board.
The foregoing contracting policy resolution shall apply in each case except in those instances where federal or state statutes, policies, and regulations are to the contrary.