The purpose of this chapter is to provide by ordinance that certain instruments described herein may be signed by officers other than the mayor as provided in Government Code Section 40602.
(Ord. 897 § 1, 1982)
The following officers are authorized to sign checks or warrants, including bond redemption checks, and related financial institution documents:
(a) 
Office of the city manager:
(1) 
City manager.
(b) 
Finance department:
(1) 
Director of finance.
(c) 
City treasurer.
Two signatures are required with one signature being from each of the designated departments. Both signatures may be by plate or other approved mechanical means.
In accordance with Government Code Section 5501, each of the authorized officers shall file with the secretary of state his or her manual signature, certified by the officer under oath, if the officer’s signature is to be affixed by plate or other approved mechanical means.
(Ord. 897 § 1, 1982; Ord. 947 § 1, 1984; Ord. 967 § 4, 1984; Ord. 997 § 1, 1986; Ord. 1053 § 4, 1989)
The city manager is authorized to sign all written contracts made or entered into by the city and to sign all other instruments requiring the city seal as directed by the city council. For the purpose of this section, whenever a motion or resolution of the city council authorizes or directs the “city manager” to sign a document, the term “city manager” shall include the city manager and any other officer or employee of the city when that officer or employee is acting as city manager pursuant to the provisions of Section 2.36.020.
(Ord. 897 § 1, 1932; Ord. 947 § 2, 1984)
The following officers are authorized to sign for disbursements from the bail trust fund and related processing documents:
(a) 
Police department:
(1) 
Police records supervisor;
(2) 
Police captain, services division.
(b) 
Finance department:
(1) 
Director of finance;
(2) 
Administrative services officer.
Two signatures are required to issue a check from the bail trust fund, with one signature from each of the designated departments.
(Ord. 897 § 1, 1982; Ord. 947 § 3, 1984; Ord. 1053 § 4, 1989)
(a) 
The following definitions apply to this section:
“Digital signature”
has the same meaning as in Section 16.5 of the California Government Code.
“Electronic signature”
has the same meaning as in Section 1633.2 of the California Civil Code.
“Transaction”
has the same meaning as in Section 1633.2 of the California Civil Code.
“UETA”
means the Uniform Electronic Transactions Act, commencing at Section 1633.1 of the California Civil Code.
(b) 
In any transaction with the city, in which the parties have agreed to conduct the transaction by electronic means, the city may use and accept an electronic signature, if the electronic signature complies with the UETA.
(c) 
In any written communication with the city, in which a signature is used or required, the city may use or accept a digital signature, if the digital signature complies with Section 16.5 of the California Government Code.
(d) 
The city manager or designee shall determine the documents for which the city may use and accept electronic signatures or digital signatures. The city manager or designee shall further determine acceptable technologies and vendors under this section to ensure the security and integrity of any data and signatures. In determining which technologies and vendors are acceptable for digital signatures, the city manager or designee shall comply with all applicable regulations, including, but not limited to, ensuring that the level of security used to identify the signer of a document and the level of security used to transmit the signature are sufficient for the transaction being conducted. In addition, to the extent necessary, the city manager or designee shall ensure that any certificate involved in obtaining a digital signature by the signer is sufficient for the city’s security and interoperability needs. The city manager or designee shall set forth these determinations in a written policy or administrative regulation.
(Ord. 1594 § 2, 2020)