(a) Government
Code Section 37506 authorizes the city council to adopt an ordinance
to supervise, operate, promote, maintain and manage a public assembly
or convention hall.
(b) The
purpose of this chapter is to establish a conference center authority
and vest it with the power to manage and operate the South San Francisco
Conference Center.
(Ord. 1111 § 1, 1992)
As used in this chapter:
“Authority”
means the South San Francisco Conference Center authority
created and established by this chapter.
“City clerk”
means the clerk of the city of South San Francisco.
“City manager”
means the city manager or designee, as approved by the city
council.
“Commission”
means the governing body of the South San Francisco Conference
Center authority.
“Director”
means the South San Francisco Conference Center director appointed by the commission to carry out the duties established by Section
2.78.101 of this chapter.
(Ord. 1111 § 1, 1992)
(a) The
South San Francisco Conference Center authority is created.
(b) The
authority shall consist of nine members who shall be referred to individually
as “commissioners” and collectively as “the South
San Francisco Conference Center commission.”
(c) The
make-up of the commission shall be as follows:
(1) Two councilmembers of the city; and
(2) Two representatives from hotels located within the city limits of
South San Francisco; and
(3) Five representatives from either of the following categories: city
residents eighteen years or older, or representatives of businesses
located in South San Francisco; and
(4) The executive director of the South San Francisco chamber of commerce,
who shall serve as an ex officio, non-voting member of the commission.
(d) The
mayor, with the confirmation of the city council, shall appoint the
councilmembers. Non-hotel representatives of the conference center
shall be appointed by the city council. The hotel representatives
shall be recommended by the South San Francisco Hotel Group and appointed
by the city council.
(Ord. 1111 § 1, 1992; Ord. 1135 §§ 1, 2, 1993; Ord. 1246 § 1, 1999; Ord. 1293 § 1, 2001; Ord. 1468 § 1, 2013)
The term of each member of the commission shall be as follows:
(a) City
council members shall serve two-year terms. No councilmember shall
continue to serve as a councilmember/commissioner after his or her
term on the city council expires.
(b) All
remaining commissioners shall serve four-year staggered terms. Initial
appointments may be made for less than a full term to assure that
they are appropriately staggered. Commissioners who are not city councilmembers
shall be limited to three consecutive terms. For purposes of calculating
consecutive terms, service of at least two years plus one day during
a term shall be counted as a complete term; all prior continuous service
of existing commissioners shall be counted. Upon serving the maximum
number of consecutive terms, a commissioner shall not be eligible
for re-appointment to the conference center authority for a period
of two years.
(c) The
city manager’s position on the commission shall be coterminous
with his or her employment with the city.
(Ord. 1111 § 1, 1992; Ord. 1395 § 7, 2008)
Upon a vacancy occurring on the conference center commission
for any reason, including but not limited to: (1) resignation; (2)
council declaration of vacancy for a commissioner’s failure
to attend three consecutive regular meetings or failure to attend
more than one-third of the regular meetings within any twelve-month
period; or (3) removal by majority vote of the council, a successor
shall be appointed by council to fill the unexpired portion of the
term. Such appointment shall be made within sixty days of the position
being vacated.
(Ord. 1111 § 1, 1992; Ord. 1181 § 1, 1996)
(a) At
the first regular meeting of each calendar year, the commission shall
elect a chairperson and vice chairperson. The term of each office
shall be one year. The vice chairperson shall serve as presiding officer
of meetings in the absence of the chairperson.
(b) The
Conference Center director or designee, shall serve as secretary to
the commission.
(Ord. 1111 § 1, 1992; Ord. 1439 § 1, 2011)
(a) The
commission shall meet regularly at a time and place to be determined
by resolution of the commission. Legal notice of a special meeting
shall be given at least twenty-four hours prior to the time of the
meeting. If a meeting is set for the regular meeting place of the
commission, or duly noticed for an alternate meeting place, and because
of necessity or emergency the commission is required to meet in another
place within the corporate limits of the city, then the secretary
shall appear at the regular or alternate meeting place at the time
set for the meeting and publicly announce the new meeting place and
post a notice on the door of the regular meeting place. Notice of
all meetings, except regular meetings, shall be served on each commissioner
and each person who has requested notice in writing, at least twenty-four
hours prior to the time specified for the proposed meeting.
(b) All
actions of the commission shall comply with the open meeting law requirements
of the Ralph M. Brown Act, Sections 54950 et seq., of the Government
Code.
(c) If
the day designated for a regular, adjourned regular, special or study
meeting falls upon a legal holiday, the commission shall meet upon
the next succeeding day which is not a holiday, unless otherwise ordered
by the commission.
(Ord. 1111 § 1, 1992; Ord. 1165 §1, 1995)
Commissioners, other than the city council commissioners, shall receive compensation for their services as provided for in Chapter
2.84. City council commissioners shall not receive compensation for their services.
(Ord. 1111 § 1, 1992; Ord. 1248 § 9, 1999; Ord. 1626 § 2, 2021)
(a) The
city clerk shall establish and maintain a record of the names, addresses,
telephone numbers, dates of appointment and dates of termination of
each commissioner.
(b) The
clerk shall give the council written notice of the expiration of a
commissioner’s term sixty days prior thereto.
(Ord. 1111 § 1, 1992)
The Conference Center authority shall have the following powers
and duties:
(a) To
adopt rules and regulations for the conduct of its meetings;
(b) To
manage, operate, market, maintain and promote the South San Francisco
Conference Center;
(c) To
formulate policy and establish fees and charges necessary to manage
the South San Francisco Conference Center;
(d) To
employ a director, legal counsel and such other persons as may be
necessary to perform its functions;
(e) To
fix the salary of the director and conference center personnel subject
to the limits of its budget appropriation and funds otherwise available;
(f) To
adopt personnel rules, regulations and policies necessary for the
orderly operation of the Conference Center;
(g) To
establish a system for the purchase of supplies, materials and services
necessary to fulfill its functions and to assure the operation and
maintenance of the Conference Center;
(h) To
enter into contracts for the purchase of supplies, materials and services
subject to its yearly budget appropriation;
(i) To
review, approve, reject or amend the proposed annual budget compiled
by the director for submission to the city council for approval;
(j) To
exercise such other and incidental powers not inconsistent with law,
necessary to promote, manage or operate the South San Francisco Conference
Center and to carry out the functions and powers hereby granted;
(k) Limitation
of Contractual Powers. The authority shall serve as an advisory body
only with respect to contractual agreements with South San Francisco
hotel/motels. All agreements with South San Francisco hotel/motels
shall be approved by the city council.
(Ord. 1111 § 1, 1992; Ord. 1135 § 3, 1993)
(a) The
position of Conference Center director is created. The director shall
serve at the pleasure of the Conference Center commission.
(b) The
director shall be the administrative head and chief executive officer
of the Conference Center and shall be responsible for the efficient
administration of all affairs of the Conference Center.
(c) In
addition to the general powers as administrative head, and not as
a limitation thereof, it shall be the duty of the Conference Center
director and the director shall have the power to perform the following
tasks, subject to the oversight by the city manager:
(1) Appoint, discipline and dismiss all employees of the Conference Center
except legal counsel directly appointed by the commission;
(2) Establish, organize and assign functions to such employees, divisions
and offices as considered necessary or appropriate for the efficient
operation of the Center;
(3) Make rules and regulations as deemed necessary for the efficient
management, operation, promotion, maintenance and administration of
the Conference Center;
(4) Attend all meetings of the Conference Center authority and all committee
meetings unless otherwise excused by the appropriate authority;
(5) Recommend the adoption of rules, regulations, measures and resolutions
as deemed necessary and proper;
(6) Keep the Conference Center commission advised of the financial condition
and needs of the Conference Center;
(7) Prepare and submit to the commission an annual budget for approval
and recommendation to the city council and to be responsible for its
administration after its adoption;
(8) Prepare and recommend a salary plan to the Conference Center commission
for all employees of the Conference Center;
(9) Negotiate and execute contracts on behalf of the Conference Center
for materials, supplies and services included in the annual budget,
or authorized by commission action;
(10) Investigate all complaints in relation to all matters concerning
the administration of the Conference Center;
(11) Exercise general supervision and oversee the day-to-day operations
of the Conference Center;
(12) Devote the entire time during customary working hours to the duties
and interests of the Center;
(13) Perform such other services and duties and exercise such other powers
as are otherwise delegated by the commission.
(Ord. 1111 § 1, 1992; Ord. 1468 § 1, 2013)
The Conference Center commission is designated as the policy-making
body for the Center and shall not interfere or become involved with
the day-to-day operation of the Center or the execution of the powers
and duties vested with the director.
(Ord. 1111 § 1, 1992)
The commission shall, for a period of twenty-four months, retain
the existing director at the same salary and benefits as if the director
had remained employed with the city. This may be modified by mutual
agreement of the commission and the director.
(Ord. 1111 § 1, 1992)
The Conference Center director shall receive such salary as
the commission shall, from time to time, fix by resolution. The commission
may enter into a written employment contract with the director.
(Ord. 1111 § 1, 1992)
(a) The
commission shall submit to the city council mid-year and annual budget
reports detailing the financial condition of the Conference Center
and projecting revenues and expenses for the current budget year.
(b) The
commission shall submit to the city council, on request, a booking
report showing all of the current and projected events booked at the
Conference Center. The report shall cover a twelve-month period from
the date of its request.
(c) Subsequent
to the close of each fiscal year the commission shall have prepared
and submit to the council an annual audited financial report and management
letter.
(Ord. 1111 § 1, 1992)
(a) Transfers
of funds exceeding five thousand dollars between the following budget
categories shall require approval of the city council: salary and
benefits, materials and supplies and capital outlay.
(b) Any
increase in the approved Conference Center budget which requires a
transfer from the fund balance shall require council approval.
(Ord. 1111 § 1, 1992)
The commission shall provide and maintain insurance covering
workers’ compensation, public liability and owned property in
amounts and through companies approved by the city attorney.
(Ord. 1111 § 1, 1992)
The city council may at its discretion dissolve the Conference
Center authority by a majority vote. Upon dissolution, the rights,
duties, obligations and employees of the Center shall become the rights,
obligations, duties and employees of the city.
(Ord. 1111 § 1, 1992)