A. 
Holidays are those as declared by the board of supervisors and contained in County Code Section 2.12.010.
B. 
A declared holiday constitutes eight working hours granted as time off with pay for full-time employees. Part-time employees' holiday hours shall be pro-rated on the basis of his or her standard scheduled hours to a 40 hour week. Rounding will occur to one decimal place. (Example: 29 standard hours/40-hour week = 0.725 x 8 = 5.8 holiday hours off with pay.)
C. 
DSA Represented, PPEO Represented, PPOA Represented, and Confidential Employees.
1. 
Alternative Work Schedules. Employees on fixed alternative work schedules shall be required to use leave balances when a holiday day off falls on a regularly scheduled work day to make up any difference between the holiday pay and the number of hours they would normally have worked. (Example: a 9/80 employee shall report one hour of vacation, compensatory time off or banked holiday credit hours, a 4/10 employee shall have two hours leave charged, and an employee working a 12 hour shift shall have four hours of leave charged.)
2. 
Exception to Alternative Work Schedule Leave Charge. The only exceptions to subsection (C)(1) are: (a) the employee obtains written approval to work additional hours at a straight time rate during the holiday week to substitute for leave hours; or (b) the employee works on the holiday and requests, in writing, to use hours worked, applied at straight time, to his or her regularly assigned number of hours.
3. 
RDO Changes for Holidays. The work schedule or RDO of an employee on a 9/80 alternative work schedule may not be changed to accommodate holiday work schedule issues.
4. 
Sick Leave on Holidays. In the event an employee is on authorized sick leave and a county holiday falls on any regularly scheduled workday of an employee working a 9/80 pay period involving more than an eight-hour workday, an additional one hour sick leave shall be charged against such employee's accrued sick leave time. In the case of a 4/10 pay period program, an additional two hours sick leave shall be charged against such employee's accrued sick leave time. The appropriate number of hours shall be charged against an employee's sick leave balance for any other workday alternative. For example, an additional four hours sick leave shall be charged for full-time employees on 12 hour shifts.
D. 
An employee must be in a paid status on his or her regularly scheduled workday preceding a holiday to be eligible to receive holiday pay with the exception of the holiday on December 25 and January 1.
(Ord. 5531-B, 2008; Ord. 5572-B § 12, 2009; Ord. 5683-B § 27, 2012; Ord. 5700-B § 24, 2013; Ord. 5991-B § 1, 2019; Ord. 6303-B, 3/18/2025)
A. 
Floating Holiday Hours.
1. 
DSA Represented Employees. During the first full pay period of the calendar year, eight hours floating holiday will be credited to employees. Effective January 1, 2024, floating holiday hours for full-time employees will increase from eight to 16 hours to be credited at the start of the calendar year in the first pay cycle. Hours shall be prorated for part-time employees using the formula identified in the definition of holiday pay (Section 3.08.170). Employees unable to complete six months 1,040 straight time hours) prior to December 31st shall not be eligible for any floating holiday that year. It will be management's policy to make every effort to allow employees to take the time off at their choosing.
Floating holidays shall be taken within the calendar year granted and shall not carry over from year to year. Unused holiday time will not be compensated upon termination.
2. 
PPEO and DDAA Represented, Management, Confidential and Unclassified Nonmanagement Employees. Full-time employees will be credited with eight hours' floating holiday at the start of the calendar year in the first pay cycle. Effective January 1, 2023, full-time employees will be credited with 16 hours of floating holiday at the start of the calendar year in the first pay cycle. The maximum number of floating holiday hours allowable in an employee's account is 16. Part-time employees' floating holiday hours shall be prorated on the basis of their standard/scheduled hours to a 40-hour week. Rounding will occur to one decimal place.
3. 
PCLEMA Represented Employees. Effective January 1, 2024, full-time employees will be credited with 16 hours of floating holiday at the start of the calendar year in the first pay cycle. The maximum number of floating holidays allowable in an employee's account is 16.
4. 
PPOA Represented Employees. Full-time employees will be credited with 16 hours floating holiday at the start of the calendar year in the first pay cycle. The maximum number of floating holidays in an employee's account is 16.
B. 
New employees who are not able to complete six months (1,040 hours regular pay equivalent/straight time) prior to December 31st shall not be eligible for any floating holiday in the year they are hired.
C. 
Any request to use floating holiday hours must be made at least 48 hours in advance. Management will make every effort to allow employees to take the time off at their choosing.
D. 
Employees are responsible for using their floating holiday before the end of each calendar year. Floating holidays are not vested and must be used within the designated time period or they are lost.
E. 
Employees may not elect pay in lieu of taking a floating holiday.
F. 
An employee may use a floating holiday as the employee's last day of employment.
G. 
Compensation for any floating holiday hours remaining but not used at the time of termination shall be included in the employee's final paycheck.
H. 
Employees will be required to use floating holiday hours prior to going into an unpaid status.
(Ord. 5531-B, 2008; Ord. 5683-B § 28, 2012; Ord. 5740-B § 11, 2014; Ord. 6068-B § 1, 2021; Ord. 6159-B § 1, 2022; Ord. 6213-B § 1, 2023; Ord. 6223-B, 10/17/2023; Ord. 6246-B, 1/23/2024; Ord. 6303-B, 3/18/2025)
DSA Represented, PPEO Represented, PPOA Represented, and Confidential Employees.
A. 
When an employee works on a county holiday regardless of whether the day is the employee's regular workday or regular day off (RDO), the employee shall be entitled to compensation at time and one-half their base hourly rate for actual hours worked in addition to holiday pay. (Example: A full-time employee who works eight hours on a holiday would receive eight hours at time and one-half their base hourly rate in addition to eight hours of holiday pay paid at their base hourly rate of pay.) Non-exempt employees may elect to receive compensatory time off in lieu of compensation unless they meet the criteria in subsection C below, in which case the time must be paid.
B. 
Part-time employees who work on a holiday shall be entitled to compensation at time and one-half their base hourly rate regardless of the number of hours they have worked in the holiday week. Non-exempt employees may elect to receive compensatory time off in lieu of compensation.
C. 
Holiday Worked Pay (HWP). If an employee works on a holiday on what would have been an employee's regular work day, the earnings received for working on the holiday, up to a maximum of eight hours, is a PERS-able earning reported as special compensation only when working on the holiday is not discretionary due to the business being performed, i.e., jail, dispatch, wastewater treatment plant, ACCESS, etc. Employees shall receive pay for time worked (up to eight hours) in the pay period the time was earned. This provision will be monitored for compliance with the Public Employees' Retirement System's (PERS) requirements.
Any hours worked over eight on a holiday are not reportable to PERS.
An employee who works on a holiday at the discretion of the supervisor or manager is not eligible to have the compensation reported to PERS as special compensation.
(Ord. 5531-B, 2008; Ord. 5572-B § 13, 2009; Ord. 5683-B § 29, 2012; Ord. 5700-B § 25, 2013; Ord. 6159-B § 1, 2022; Ord. 6218-B, 9/26/2023; Ord. 6303-B, 3/18/2025)
DSA Represented, PPEO Represented, PPOA Represented, and Confidential Employees.
A. 
A holiday credit account will be created for the purpose of banking holiday hours that are earned by either a full-time or part-time employee for a holiday that falls on the employee's regularly scheduled day off. This holiday credit account is different than and not subject to the same rules of use as vacation, sick leave, CTO and/or other leave accounts and may be used only pursuant to the terms contained in this section.
B. 
Any request to use holiday credit banked for personal time off must be made at least 48 hours in advance.
C. 
All holiday credit banked hours not used by the end of the pay period for the last paycheck of the calendar year, after adjusting the balance for any hours earned or used during that same pay period, shall be paid in cash in the last paycheck of the calendar year. No holiday credit hours will carry forward into the following calendar year.
D. 
Compensation for any holiday credit banked hours balance not used at the time of termination shall be included in the employees final paycheck.
E. 
While on a leave of absence, employees will be required to use all holiday credit hours prior to going into an unpaid status. If integrating with State Disability Insurance (SDI), paid family leave (PFL), or workers' compensation benefits if applicable, unpaid hours will be authorized for only the amount of time required for integration purposes.
F. 
For county holidays falling on a full-time employee's RDO for employees working other than a normal Monday through Friday schedule (i.e., 9/80, 4/10, etc.) such employees shall have an additional eight hours credited to their holiday credit account.
G. 
A part-time employee shall be paid for county holidays that fall on their normal day off, at their base hourly rate of pay, in the same ratio as their hourly work schedule bears to the normal work schedule of a full-time employee unless they request, in writing, that the holiday hours be added to their holiday credit account.
(Ord. 5531-B, 2008; Ord. 5572-B § 14, 2009; Ord. 5658-B § 5, 2011; Ord. 5683-B § 30, 2012; Ord. 5700-B § 26, 2013; Ord. 6068-B § 1, 2021; Ord. 6213-B § 1, 2023; Ord. 6246-B, 1/23/2024; Ord. 6303-B, 3/18/2025)
A. 
PCLEMA Represented Employees. Sheriff's lieutenants required to work fixed post shifts on a holiday shall have the hours worked credited to their vacation account.
B. 
DDAA Represented Employees. Employees required to work a scheduled shift on a county holiday due to the Superior Court court calendar in session shall have the number of hours worked, up to a maximum of eight hours, credited to their vacation account. The requirement to work shall be in writing in advance of the holiday by the appointing authority, or designee.
(Ord. 6246-B, 1/23/2024)