A.
Procurement
by micro-purchase is the acquisition of goods or non-professional
services in an amount not exceeding five hundred dollars.
B.
Micro-purchases
may be authorized by the department head or manager of the department
requiring the goods or services, provided the department budget is
sufficient to allow the purchase.
C.
The
department head or manager of the department will not be required
to submit a requisition request or obtain a purchase order for micro-purchases,
but he or she is required to confirm that the price is reasonable.
(Ord. 808 § 2, 2019)
A.
A small
purchase is the acquisition of goods or non-professional services
in an amount exceeding five hundred dollars but not exceeding sixty
thousand dollars.
B.
Small
purchases require an approved purchase order.
C.
Small
purchases will be made using the informal bidding method of procurement.
D.
Informal
bidding requires price or rate quotations from at least three qualified
vendors, unless one of the following exceptions applies:
E.
Small
purchases of goods and non-professional services will be awarded to
the lowest responsive and responsible bidder determined by the lowest
overall cost to the city.
(Ord. 808 § 2, 2019)
A.
A large
purchase is the acquisition of goods or non-professional services
in an amount exceeding sixty thousand dollars.
B.
Large
purchases will be made using the formal bidding method of procurement.
There are two types of formal bids: sealed bids and competitive proposals.
The appropriate method is to be determined by the type of goods or
services to be procured.
C.
Sealed
Bid.
1.
Procurement
for large purchases will be by sealed bid if all of the following
conditions apply:
a.
A complete, adequate, and realistic specification or purchase description
is available;
b.
Two or more responsible bidders are willing and able to compete effectively
for the business; and
c.
The procurement lends itself to a firm fixed price contract and the
selection of the successful bidder can be made principally on the
basis of price.
2.
If
sealed bid procurement is used, the following requirements apply:
a.
Bids must be solicited from an adequate number of known sources,
providing them sufficient response time prior to the date set for
opening the bids.
b.
The invitation for bids, which will include any specifications and
pertinent attachments, must adequately define the items or services
in order for the bidder to properly respond.
c.
All bids will be opened at the time and place prescribed in the invitation
for bids and must be opened publicly. A tabulation of all bids received
will be retained and available for public inspection for at least
thirty calendar days after the bid opening.
d.
A firm fixed price contract award will be made in writing to the
lowest responsive and responsible bidder, except as otherwise provided:
e.
If two or more bids are the same and the lowest, the city may accept
the one it chooses.
D.
Competitive
Proposals.
1.
Procurement
by competitive proposals will be used for procurements in amounts
exceeding sixty thousand dollars when conditions are not appropriate
for sealed bids.
2.
If
the competitive proposal procurement method is used, the following
requirements apply:
a.
Requests for proposals must be publicized and identify all evaluation
factors and their relative importance.
b.
Any response to publicized requests for proposals must be considered
to the maximum extent practical.
c.
Proposals must be solicited from an adequate number of qualified
sources.
d.
Contracts must be awarded to the responsive and responsible bidder
whose proposal is most advantageous to the program, with price and
other factors considered.
E.
Irregularities.
The city may waive irregularities in bids or proposals received; provided
that, it is in the best interest of the city to do so and it does
not result in unfair advantage to any bidder.
(Ord. 808 § 2, 2019)
A.
The
city manager may arrange for the city to enter an agreement involving
the purchase of materials, supplies, equipment, vehicles, apparatus,
or services in cooperation with another local, county, state, federal,
or other public entity, school district, or the League of California
Cities, provided that:
1.
The
agreement is the result of competitive bidding or negotiation and
is made in compliance with the competitive bid or proposal requirements
of any participating entity or organization; and
2.
The
purchase conforms to the city's specifications for the item; and
3.
The
estimated price of the purchase is lower than that estimated for the
purchase if made directly by the city pursuant to this chapter.
B.
Such
cooperative purchasing may include, but is not limited to, joint or
multi-party contracts between public agencies and public agency contracts
negotiated to be available to other public agencies.
C.
A piggyback
contract may be utilized when the contract is a result of:
1.
Competitive
bid procedures, such as in purchasing from the federal, California
State or county governments, including state of California and agencies
of counties, cities and special districts in the state of California;
and
2.
The
supplies, equipment or services are supplied to the city under the
piggyback contract at the same or better price, as was obtained by
the vendor, through the federal, state of California agencies and
the agencies of counties, cities and special districts in the state
of California using the competitive bid procedures.
(Ord. 808 § 2, 2019)
A.
Application.
The provision of certain non-professional services constitute a "public
work" as defined by Labor Code Section 1720. For any such contract
that exceeds one thousand dollars, prevailing wages must be paid,
as determined by the Department of Industrial Relations (DIR).
B.
Notification
to Bidders. All solicitation documents and public works contracts
must contain provisions notifying the contractor of the obligation
to pay prevailing wages on the project.
C.
Reporting
to DIR. The city must notify DIR of the award of a public works contract
in accordance with Labor Code Section 1773.3, as amended from time
to time.
(Ord. 808 § 2, 2019)
In computing quotes or bids, preference may be granted to responsible
local vendors or bidders by an amount equal to five percent of the
net bid. The granting of this vendor preference must be based on a
determination that the quantity and quality of the local product is
equal to that of the next lowest bidder. This local preference is
expressly inapplicable to bids for public projects and to procurements
subject to federal procurement requirements.
(Ord. 808 § 2, 2019)
