Village of Port Jefferson, NY Chapter 7 Budget and Finance Committee

[HISTORY: Adopted by the Board of Trustees of the Village of Port Jefferson 3-27-2024 by L.L. No. 4-2024. Amendments noted where applicable.]

§ 7-1 Purpose; creation; terms; duties.

A. The purpose of the Budget and Finance Committee (the "Committee") is to assist the Incorporated Village of Port Jefferson (the "Village") Board of Trustees in the preparation and review of the Village's Operating and Capital Budgets, and in the review of the annual independent audit, and to make recommendations to the Board of Trustees regarding such.

B. The Committee shall function in a strictly advisory capacity for the Village Board of Trustees. The Committee shall not serve as policymakers.

C. The Committee shall consist of five voting members, who shall be nominated by and appointed by a majority of the Board of Trustees (including the Mayor); two of whom will serve a three-year term, two of whom will serve a two-year term, and one of whom will serve a one-year term, with all terms expiring on June 30 of the term expiration year. The members shall be independent of the management and business activities of the Village. At least four members of the Committee shall be residents of the Village.

D. The Committee shall annually select one member to be the Chairperson and one member to be the Vice Chairperson. Both the Chairperson and the Vice Chairperson shall be residents of the Village.

E. The Village Treasurer shall serve as ex-officio, nonvoting member of the Committee. The Deputy Treasurer may substitute for the Treasurer.

F. All Committee members will be bound by an oath of confidentiality.

G. Members of the Committee may be removed for cause by the Board of Trustees voting as a majority.

H. If vacancies occur, the Board of Trustees voting as a majority shall appoint successors to serve the unexpired portion of the term.

I. The Committee shall meet as required to perform its mission and shall have regularly scheduled meetings at least once a month. The Committee's duties include assisting and reviewing the preparation of the preliminary and adopted budgets, and meeting with the independent auditors prior to the adoption of the annual audit. The Committee is charged to meet with Village officers, employees, elected officials, other board and committee members, outside consultants, lawyers, auditors and other third parties as necessary to perform their function.

J. Members of the Committee may participate in meetings in person or through technology.

K. Noncommittee members may only attend a Committee meeting upon the written consent of a majority of the Committee members and in accordance with law.