A.
Creation of Boards and Commissions[1]. In addition to those Boards and Commissions established by this Charter, the City Council shall by Ordinance establish the Boards and Commissions of the City.
(1)
The Role of Boards and Commissions[2]. The primary purpose of a Board or Commission is to serve the residents of the City in carrying out the policy, advisory and/or quasi-judicial or regulatory functions under its charge. Boards and Commissions serve as a conduit for citizen participation and input by gathering, analyzing and acting upon such information in order to meet the specific objectives as set forth under this Charter, Ordinances, or other sources of legal authority.
[2]
NOTE: NEW (2023).
(2)
The Public Interest[3]. Members of Boards and Commissions are required to understand the role and scope of responsibility and be informed of the objectives and operating procedures of the Board of Commission to which they are appointed. Members should represent the public interest and not personal interests or special interest groups and seek to render decisions on the basis of what is best for the residents of the City. Furthermore, members should take care that deliberations include thorough research and review of all alternatives on an issue prior to making a recommendation.
(a)
Regulatory Functions. In the case of members of regulatory Boards and Commissions, decisions should be evidence-based taking into account the interests of the public and fairness to the parties based upon application of the Law and any other pertinent documents.
(b)
Departmental Policy and Administrative Functions. In the case of members of Boards and Commissions aligned with a Division or Department, members serve as a communication link between the community, staff, and City regarding programs and recommendations and provide a channel for citizen expression. Members should establish a strong working relationship with Department Heads and other executives; however, at all times, members represent the public interest as opposed to the specific department interests under their jurisdiction. This is particularly true when a Board or Commission has an oversight function.
[3]
NOTE: NEW (2023).
(3)
Open Meetings[4]. The objective of Norwalk's open government policy is to achieve optimal public accessibility at all Meetings, while continuing to evolve as State policies and laws advance. All Meetings of Boards and Commissions must be held in public and conducted in strict compliance with the requirements of the General Statutes; unless otherwise permitted or required by Law[5]. In furtherance of this objective, all Boards and Commissions are required to utilize all technology provided by the City so that in-person, remote[6] or hybrid interactions[7] may be offered to the public at every meeting, wherever practicable. The City must continue to migrate toward ensuring that optimal technologies are available to all Boards and Commissions to achieve the objective of public accessibility.
[4]
NOTE: NEW (2023).
[5]
NOTE: At the time of adoption of this Charter amendment the applicable provision was C.G.S. § 1-200(2) and (6).
[6]
NOTE: Comment of the 2023 Charter Revision Commission: Remote meetings are entirely "virtual." There is no in-person component. At the time of the adoption of this Charter state law requires an accommodation for "remote" meetings; seem, P.A. 22-3.
[7]
NOTE: Comment of the 2023 Charter Revision Commission: A "hybrid meeting" is one which utilizes electronic or telephonic equipment in conjunction with an in-person meeting. These meetings are governed by C.G.S. § 1-225a.
[1]
NOTE: NEW (2023).
B.
Administrative Requirements of Boards and Commissions[8]. All Boards and Commissions established by this Charter or by Ordinance are required to comply with the following requirements:
(1)
Number of Members and Terms[9]. Except as otherwise provided by the General Statutes and this Charter, the number of Board and Commission members must always be an odd number and the term of office shall not be less than two years nor exceed a term of four years, the latter of which may be staggered[10].
(2)
Required Provisions Applicable to all Boards and Commissions[11]. All Boards and Commissions must make provisions for:
(a)
The appointment of a chair, such officers as may be necessary for its proper function and a delineation of the responsibilities of the presiding officer and other officers;
(b)
The keeping of records and posting of agendas as required by Law[12];
[12]
NOTE: 2025 repeal of § 7-1B(2)(c) pertaining to minority party representation since it is addressed in § 7-1B(7).
(c)
Public access, comment and interaction (including, but not limited to, public speaking, comment and any applicable rules and protocols) as may be enacted by Ordinance or, in the absence of an Ordinance, by the rules of the Board or Commission; and,
(4)
Meeting Frequency and Public Notice[14]. Each Board or Commission is required to meet as frequently as necessary to perform its duties, however, not less than monthly; unless otherwise permitted by Ordinance. Meetings may be cancelled by disclosing to the public the reason for the cancellation through Public Notice. Failure to obtain a quorum is not deemed a violation of this provision of the Charter[15]. The Chair, any two members or the Mayor may call a Meeting of any appointive Board or Commission, provided each member and the public is given Public Notice of not less than twenty-four hours thereof, unless otherwise required by Law.
(5)
Clerical Assistance[16]. The Mayor must make certain that each Board or Commission has staff assigned to assist the members in the conduct of their meetings and public business.
[16]
NOTE: 2023 recodification and modification of current Article VIII - Police Department and Police Fund, Part 1 - General. § 1-300 (Derived from Sp. Laws 1935, No. 455, § 4.) pertinent to all Boards and Commissions and in lieu of the following: "The Commission may employ clerks for its own work and the clerical work of the Police Department, and may pay their salaries."
(6)
Public Records[17]. Each Board or Commission is required to (a) keep a complete record of the Resolutions and other proceedings of the Board or Commission; and (b) maintain custody of its correspondence, files and other records. All minutes and recordings of Meetings must be filed and preserved with the City Clerk, in accordance with the requirements of the General Statutes, this Charter and any applicable Ordinances. All the records must be open for public inspection at reasonable hours; and available for public review and inspection, in formats that will be accessible and durable, including on the City website, if practicable or if required by Law.
[17]
NOTE: NEW (2023).
(7)
Political Composition: Minority Party Representation[18]. Unless otherwise required by the General Statutes or as otherwise set forth in this Charter, the political affiliation of the members and alternate members of all appointed Boards or Commissions must comply with the requirements of the General Statutes with respect to minority party representation. This provision applies to all Boards or Commissions established or required by this Charter or established by Ordinance.
[18]
NOTE: NEW (2023). Note: This provision memorializes the applicable state law: C.G.S. § 9-167a entitled "Minority representation".
[8]
NOTE: NEW (2023).
C.
Appointment[20]. Except as otherwise provided by the General Statutes or this Charter, all members or alternate members of Boards or Commissions are to be appointed by the Mayor as set forth in this Charter, subject to approval by a Majority Vote of the Council. All Board or Commission members shall serve until the completion of their respective terms or until their successors have been appointed and qualified.
D.
Vacancy[21]. Unless otherwise set forth in the General Statutes or in this Charter, in the event of a Vacancy on any Board or Commission, whether established by Charter or Ordinance, a successor must be appointed by the Mayor, subject to approval by the City Council as set forth in § 7-1C, for the balance of the unexpired term.
(1)
Resignation: Effective Date[22]. The effective date of a Vacancy caused by resignation is the date the City Clerk notifies the Mayor or other Appointing Authority of the resignation and Vacancy. The date must be filed and recorded in the records of the City Clerk's office. A resignation may be effectuated if an oral statement is made on the record of the Board or Commission and the approved minutes of the Meeting in question are transmitted to the City Clerk by the Chair.
[22]
NOTE: NEW (2023).
(2)
Notice to the Mayor of Vacancy Due to Resignation. The City Clerk is required to send notice of any Vacancy to the Mayor (or other Appointing Authority) and the President of the City Council within four business days of receipt or knowledge. The Clerk must record the date of the notice as set forth in this section.
[21]
NOTE: 2023 restatement and recodification of (1) current Article VI pertaining to the Board of Estimate and Taxation § 1-288 (Third and fourth sentences); (2) current Article V, Part 7 pertaining to the Tax Commissioners and Board of Relief § 1-271 (Fourth sentence); and (3) 2023 recodification of current Article V, Part 2 - Mayor. 1-227 (Third sentence), Derived from Sp. Laws Sp. Laws 1947, No. 206; Charter Amendment 11-7-1972; Charter Amendment 8-29-1978. Historical Editor's Note: Approved by the electorate at the general election held 11-7-1978.
E.
Removal[23]. Unless otherwise set forth in the General Statutes or this Charter, the Mayor or Appointing Authority may initiate proceedings to remove a member of any appointed Board, Commission, or relevant position for any of the following reasons:
(1)
misconduct in the performance of duties;
(3)
conviction of a felony while in office;
(4)
conviction, while in office, of a misdemeanor which would undermine the public confidence in the member's ability to perform the duties of office, as determined by the Board of Ethics; and,
[23]
NOTE: NEW (2023).
F.
Elector Requirement: General Rule[25]. Except as otherwise provided by Ordinance, no person may serve on a Board or Commission unless the person is an Elector of the City. If any person who is a member of a Board or Commission ceases to be an Elector of the City, the person shall thereupon cease to hold appointive office in the City. Failure to resign shall be grounds for removal under § 7-1E(5).
[25]
NOTE: NEW (2023).
G.
Representation on Boards and Commissions[26]. The Mayor and other appointing authorities are required to consider appointments to ensure that, to the fullest extent possible, the composition of Boards and Commissions reflects the diversity of the residents and the geographic areas of the City.
[26]
NOTE: NEW (2023).
H.
Administration of Boards and Commissions[27]. The Mayor must, with the assistance of the City Clerk, develop policies governing the general administration of Boards and Commissions. The following issues must be addressed by the policies: (1) assignment of an administrator responsible for retaining and organizing the records pertaining to the appointment of Board and Commission members and maintaining a public applicant pool for Board and Commission membership; (2) organizing swearing-in ceremonies; (3) providing Board and Commission members with background materials regarding the procedures and legal issues associated with service as a member, including, but not limited to, parliamentary procedure and home rule, freedom of information and open government laws; (4) the assignment of clerks, as set forth in § 7-1B(5), above; (5) the keeping of records to comply with the General Statutes and for public review, as set forth in § 7-1B(6), above; (6) posting of all agendas and minutes of Boards and Commissions, as set forth in § 2-2(24) and (29), above; (7) maintaining records of incumbency of Boards and Commission by list; (8) coordinating the list with the City Clerk on a quarterly basis; and (9) public outreach plans.
[27]
NOTE: NEW (2023).
I.
Public Applicant Pool for Boards and Commissions[28].
(1)
Maintenance of a Public Applicant Pool for Board and Commission Appointments. For the purposes of creating and maintaining a public applicant pool for Boards and Commissions the City Clerk shall:
(a)
be the filing repository of interested applicants to Boards and Commissions and shall notify the Mayor’s office of all such applicants;
(b)
update the City website in order to reflect the status of Boards and Commissions within seven Days following any change in the composition of any entity; and,
(c)
notify the Council President and the Majority and Minority Leaders of all Vacancies on a monthly basis and upcoming term expirations on Boards and Commissions at least six months prior to such expiration.
(2)
Publication of Boards and Commissions: Applicant Pool. For the purposes of creating an applicant pool the City Clerk shall publish status updates required by §7-1I(1)(b), above, specifically setting forth the terms of office during the subsequent six months following the publication, as follows:
(3)
Solicitation of Electors and Submission of Elector Requests for Inclusion in the Applicant Pool.
(a)
The Mayor shall invite the Electors of the City who are interested in applying for Board and Commissions to submit their names, addresses and qualifications, in writing, for membership on such Board or Commission to the City Clerk.
(b)
The City Clerk shall acknowledge receipt of each application within seven business days of receipt and make best efforts to notify each applicant of the outcome of their application, within thirty days following any action on the Board or Commission for which they applied.
(c)
The list of all candidates shall be retained on file for two years.
(d)
The Mayor may nominate an individual from the list and submit the nomination to the City Council, which shall approve or disapprove the Mayor's selection; however, if the nominee is not taken from the list the Mayor shall provide an explanation.
(e)
The City Clerk shall provide members of the City Council with an updated list of candidates (including their Council District and resume or summary of credentials) on the Applicant Pool on a quarterly basis commencing on April 1, 2026. with the status of each applicant.
(4)
Rules of Procedure Pertaining to Confirmation of Board and Commission members. The City Council shall establish by Ordinance, or its rules of procedure, the rules for the conduct of confirmations for Boards and Commissions. At a minimum the nominations shall require notice of fourteen Days prior to action by the Council (“Fourteen Day Rule”). Such Ordinance or Rules may provide for a waiver of the Fourteen Day Rule for exigent circumstances by a Majority Vote of the Council.
[28]
NOTE: NEW (2025).