Article III County Executive

§ A3-4 Criminal Justice Coordinating Council.

Editor's Note: Former § A3-3, Office of Central Procurement, added 6-9-2020 by L.L. No. 23-2020, was repealed 12-17-2024 by L.L. No. 6-2025. See now § A8-10.

Original § A3-3, Emergency powers to establish a mandatory allocation system for a gasoline and diesel fuel, derived from L.L. No. 7-1974, was repealed 8-14-1990 by L.L. No. 34-1990.

[Derived from L.L. No. 23-1974]

Definitions. As used in this section, the following terms shall have the meanings indicated:

CHAIRMAN

The Chairman of the Suffolk County Criminal Justice Coordinating Council.

COUNCIL

The Suffolk County Criminal Justice Coordinating Council.

LAW ENFORCEMENT AND CRIMINAL JUSTICE

All activities pertaining to crime prevention or the enforcement and administration of the criminal law, including but not limited to activities involving police, prosecution or defense of criminal cases, courts, probation and correction, juvenile delinquency prevention and juvenile justice.

Criminal Justice Coordinating Council.

[Amended 12-10-1974 by L.L. No. 32-1974; 9-23-1975 by L.L. No. 20-1975]

There shall be in the office of the County Executive a Criminal Justice Coordinating Council. The Council shall consist of the following members:

[Amended 2-28-1978 by L.L. No. 3-1978; 2-8-1983 by L.L. No. 6-1983; 8-25-1987 by L.L. No. 32-1987; 3-28-1989 by L.L. No. 6-1989; 6-7-2005 by L.L. No. 16-2005; 9-15-2011 by L.L. No. 48-2011; 3-25-2015 by L.L. No. 14-2015]

The County Executive of Suffolk County, or his or her designee;

The District Attorney of Suffolk County, or his or her designee;

The Administrative Judge of the Suffolk County Unified Court System, or his or her designee;

The Supervising Judge of the Suffolk County District Court, or his or her designee;

The Presiding Officer of the Suffolk County Legislature, or his or her designee;

(f)

The Chairman of the Public Safety Committee of the Suffolk County Legislature, or his or her designee;

(g)

The Sheriff of Suffolk County, or his or her designee;

(h)

The Administrator of the Suffolk County Legal Aid Society, or his or her designee;

(i)

The Police Commissioner of Suffolk County, or his or her designee;

(j)

The Director of Probation of Suffolk County, or his or her designee;

(k)

The Director of the Suffolk County Youth Bureau, or his or her designee;

(l)

The Supervising Judge of the Suffolk County Family Court, or his or her designee;

(m)

The supervisor of a town which is not within the Suffolk County Police District, to be designated by the East End Supervisors and Mayors Association;

(n)

The Commissioner of Social Services of Suffolk County, or his or her designee;

(o)

A justice of a local criminal court of Suffolk County, not a member of the Suffolk County District Court, to be designated by the County Executive, after consultation with the Administrative Judge of the Suffolk County Unified Court System;

(p)

The Supervising Judge of the County Court of Suffolk County; or his or her designee;

(q)

The County Attorney of Suffolk County; or his or her designee;

(r)

The Medical Examiner of Suffolk County; or his or her designee;

(s)

A representative of an organized effort to promote the interests of and to assist victims of crime in Suffolk County, to be appointed by the County Executive;

(t)

The Director of Community Mental Hygiene Services of Suffolk County, or his or her designee; and

(u)

A representative of the Suffolk County Bar Association, to be designated by the Board of the Suffolk County Bar Association.

(v)

The Executive Director of the County Traffic and Parking Violations Agency, or his or her designee.

[Added 4-25-2017 by L.L. No. 13-2017]

The Chairman of the Council shall be designated by the County Executive from among the members. He shall direct the work of the Council and shall be its chief executive officer.

The Council shall meet at least four times a year, at such times and places as may be fixed by the Chairman. Special meetings of the Council may be called by the Chairman at any time and must be called by the Chairman or the Secretary upon the written request of two Council members.

[Amended 9-28-1982 by L.L. No. 20-1982]

A majority of those present and voting shall be sufficient to carry any business or resolution of the Council, provided that a quorum of seven members is present. Members who choose to designate a person to represent them at Council meetings should provide written notice to the Council Chairman of their designation. Persons so designated will have full voting power at Council meetings.

[Amended 3-25-2015 by L.L. No. 14-2015]

Authority of the Criminal Justice Coordinating Council. The Suffolk County Criminal Justice Coordinating Council shall have the following powers and duties:

Review and approve the local Comprehensive Plan, including its data analysis, its priority problems and objectives and its proposed programs.

Review and approve amendments to the local Comprehensive Plan.

Receive periodic monitoring, progress and evaluation reports pertaining to the implementation of the local Comprehensive Plan.

Perform such other duties as are delegated by the County Executive or County Legislature.

The Council shall assist all branches of County government with any law enforcement or criminal justice problem and, in an effort to identify these problems:

Shall have the power to hold public hearings at which any citizen or public official may be heard.

Shall have the power to request any agency within Suffolk County to supply such statistics, data, program reports and other material as it deems necessary to carry out its functions under this Administrative Code. Each such agency is hereby authorized to cooperate with the Council and to furnish the Council with such materials.

§ A3-5 Youth Bureau/Children's Services; Youth Board Coordinating Council.

Shall establish a closer liaison and cooperation between law enforcement and criminal justice agencies.

Executive Director; employees. The position of Executive Director of the Criminal Justice Coordinating Council is hereby created within the office of the County Executive. The County Executive shall appoint the Executive Director, who shall serve at his pleasure. The duties of the Executive Director shall include the responsibility for preparing an annual comprehensive criminal justice plan for Suffolk County. Further, he shall carry out the policy and programs of the Council and shall implement the directives of the Council and the County Executive.

Compensation of members. The members of the Council shall receive no compensation for their services but shall be reimbursed for expenses not otherwise reimbursed and actually and necessarily incurred in the performance of their duties pursuant to this section.

[Derived from L.L. No. 28-1974; amended 10-16-1975 by L.L. No. 23-1975; 11-15-1977 by L.L. No. 43-1977]

Definitions. As used in this section, the following terms shall have the meanings indicated:

CHILDREN

Persons located within the County of Suffolk who are under the age of 21 years at the time of acceptance for service or care.

CHILDREN'S SERVICES

Public social services which supplement or substitute for parental care and aid in an individual's growth and autonomy for the purposes of:

Preventing, remedying or assisting in the solution of problems which may result in the neglect, abuse or exploitation of children.

Protecting and caring for homeless, dependent or neglected children.

Protecting and promoting the welfare of children, including the strengthening of their own families and counseling of family members.

Providing adequate care of children away from their homes, where needed, in foster family homes or day-care or other child-care facilities.

Providing counseling for mentally retarded, physically or socially handicapped children and their parents when not otherwise available.

Providing for the prevention of juvenile delinquency and diversion from the criminal justice system.

There shall be in the office of the County Executive a Youth Bureau/Children's Services, the head of which shall be the Director of the Youth Bureau/Children's Services. The Director shall be appointed by the County Executive with the consent of the Legislature from the widest search of qualified professionals and shall serve at the pleasure of the County Executive. The Director shall be responsible for preparing an annual comprehensive plan for delivery of youth services and for the implementation of the policies and programs of the Youth Bureau/Children's Services. The office shall have all of the powers and perform all of the duties of a youth bureau or agency as now or hereafter provided by § 95 of the General Municipal Law and other applicable general, special or local laws.

[Amended 12-28-1992 by L.L. No. 2-1993]

Power and duties. The Youth Bureau shall have the following special functions, powers and duties, subject to the general authority of the County Executive:

To determine the extent and availability of service to children within the County of Suffolk.

To determine the need for expansion or consolidation of services, to make recommendations to the appropriate committees of the County Legislature and to report to the County Executive.

To promote and coordinate a youth information and referral service to assist agencies in the placement of children and the provision of supportive family services.

To plan, evaluate, monitor and recommend remediation for the comprehensive delivery of all services to youth within Suffolk County.

To prepare and submit a report to the Legislature annually.

To develop effective policies and programs for the prevention and control of delinquency and crimes of youth.

To supplement and aid in coordinating the activities of public, private and religious agencies devoted, in whole or in part, to the prevention of delinquency and youth crime and to serve as a consultant to such agencies.

(8)

To encourage closer cooperation between employers, labor, schools, churches, recreation commissions, state and local employment bureaus, service clubs and other public and private agencies so as to stimulate employment for youth and encourage sound youth programs on the basis of community planning.

(9)

Subject to the approval of the County Executive and the County Legislature, to approve or reject applications for federal, state and County financial assistance to public and private agencies seeking to engage in the development and expansion of recreation and youth service projects as defined by the laws of the State of New York and the regulations of the New York State Division for Youth.

(10)

To prepare and submit to the County Executive and the County Legislature a comprehensive plan in the form of a broad coordinated range of programs for the youth of Suffolk County in accordance with the regulations of the New York State Division for Youth and § 420 of the Executive Law.

(11)

To assist the County Executive in his responsibility to monitor and evaluate all programs administered directly or indirectly by the County which provide services to residents of the County under the age of 21 years.

(12)

The Bureau may select and recommend to the County Executive and the County Legislature, from among the children receiving care and children's services in the system, a maximum of five students per year (at least one of whom shall be a child of a veteran) who have completed four years in an accredited high school in Suffolk County, who shall be eligible for such scholarships as may be created and funded which will entitle them to four consecutive years of college or university education in a public school maintained in New York State. Selection shall be made on the basis of scholastic record, aptitude and general interest in higher education.

(13)

To perform such other duties as the County Executive may direct.

Organization of the Bureau; Director. The County Executive shall appoint a Director of the Youth Bureau, subject to the approval of the County Legislature, who shall serve at the pleasure of the County Executive. The Bureau shall include the following divisions, each of which shall act in and be concerned with the work and areas indicated:

Division of Planning and Research:

Planning of new group homes.

Consideration of plans for contract services.

Community education.

Tabulation of the number of adolescents placed in emergency services and location of foster homes.

Formal studies dealing with child abuse, adolescent placement, child care and other projects which may from time to time be requested by the Director, County Executive or Legislature.

Division of Information and Referral. The Division of Information and Referral shall have one central number for the purposes of the telephone directory and will be entitled "Child Information and Referral Service," and, further, it will maintain records and data pertinent to the Planning and Research Division and the Youth Services Board.

Division of Youth Services. The Division of Youth Services shall devise, analyze, accept or reject plans for the creation or expansion of recreation and youth services' projects in conjunction with the Division of Planning and Research and town youth boards and make appropriate recommendations to the County Executive and the County Legislature.

Suffolk County Youth Board Coordinating Council.

There shall be a Youth Board Coordinating Council which shall consist of the following:

Eighteen citizen members representing each of the County's legislative districts who have expertise in the fields of health, education, social services, recreation and youth activities to be appointed by the County Executive. The citizen members representing the legislative districts shall each be appointed by the County Executive from a recommendation which is submitted to him by the Legislator of each district.

[Amended 6-12-1984 by L.L. No. 11-1984; 2-7-1995 by L.L. No. 11-1995]

Two youth representatives under the age of 21.

A representative of the public school systems in Suffolk County.

A representative of a higher educational institute in Suffolk County.

The County Executive.

(f)

The Commissioner of Health Services.

(g)

The Commissioner of Social Services.

(h)

The County Attorney.

(i)

The Director of Probation.

(j)

Three members of the County Legislature designated by the Presiding Officer, not more than two of whom shall be members of one political party.

(k)

A Judge of the Family Court.

(l)

The Police Commissioner of Suffolk County.

(m)

The Director of Program Planning, Office of the County Executive.

(n)

The Commissioner of Labor.

(o)

A representative of the Economic Opportunity Council.

(p)

A member of the Suffolk County Youth Services Coordinating Council.[1]

Editor's Note: Former Subsection E(1)(q), establishing the Commissioner of Alcohol and Drug Abuse Services as a member of the Council, added 9-26-1989 by L.L. No. 34-1989, which immediately followed this subsection, was deleted during codification (see Ch. 1, General Provisions, Art. III).

The Chairman of the Board shall not be a member of County government and shall be designated by the County Executive subject to the approval of the County Legislature.

Members, other than County officers, shall be appointed by the County Executive for terms of three years, subject to the approval of the County Legislature.

In addition to the above, a member of each municipal youth bureau in Suffolk County shall serve on the Suffolk County Youth Board Coordinating Council as an ex officio representative of said municipal youth bureau.

Authority of the Suffolk County Youth Board Coordinating Council. The Board shall have the following duties:

Review and annually approve the local comprehensive youth development plan, including its data analysis, its priority problems and objectives and its proposed programs, including each agency which the County contracts with to provide services, and approve any amendment thereto which may become necessary.

Receive a periodic monitoring, progress and evaluation report pertaining to the implementation of the local youth services plan.

Serve as an advisory committee to the Youth Bureau and its Director in carrying out the responsibilities under Subsection C of this section and shall adopt its own rules and regulations.

The Board shall:

Have the power to hold public hearings at which any citizen or public official may be heard.

Have the power to request any agency within Suffolk County to supply such statistics, data, program reports and other material as it deems necessary to carry out its functions under this section. Each such agency is hereby authorized to cooperate with the Board and to furnish the Board with such materials.

Establish a closer liaison and cooperation between youth-serving agencies with Suffolk County.

§ A3-6 Agreements for mass transportation services.

Perform such other duties as are delegated by the County Executive or County Legislature.

Compensation of members. The members of the Board shall receive no compensation for their services but shall be reimbursed for expenses not otherwise reimbursed and actually and necessarily incurred in the performance of their duties pursuant to this section.

[Derived from L.L. No. 25-1974; amended 12-9-1975 by L.L. No. 26-1975]

The County, pursuant to § 119-r of the General Municipal Law, is authorized to adopt local laws to assure the provision of mass transportation services to the public, at adequate levels and reasonable cost.

The County Executive is hereby authorized, subject to the approval of the Suffolk County Legislature, to enter into agreements with privately owned or operated mass transportation facilities or services for the provision of mass transportation services to the residents of Suffolk County and to enter into agreements for the acquisition, construction, reconstruction, improvement, equipment, maintenance or operation of one or more mass transportation projects, including the occupation or use of any of the streets, roads, highways, avenues, parks or public places of the County therefor.

§ A3-7 Division of Human Resources. [1]

[Added 12-5-2023 by L.L. No. 10-2024]

There shall be a Division of Human Resources within the Office of the County Executive, the head of which shall be the Director of Human Resources. The Director shall be appointed by the County Executive. The Director shall perform such responsibilities as may be assigned by the County Executive, including, but not limited to, the following:

Maintain accurate, centralized, updated records on all personnel employed by the County pertinent to the administration of the Division;

Have jurisdiction over the operation and maintenance of the County's payroll/personnel system;

Have jurisdiction over employee information, education, affirmative action programs, and training;

Have jurisdiction over the Employee Assistance Program;

Have jurisdiction and control over the enrollment of County employees in unemployment insurance, tuition reimbursement plans, and such other programs as may be approved by the County Executive or by duly enacted resolution of the County of Suffolk;

Administer an Employee Suggestion Program;

Have jurisdiction over the Employee Help Desk;

(8)

Determine eligibility for life insurance benefits for employees;

(9)

Have jurisdiction and control over employee benefits and retirement benefits;

(10)

Have jurisdiction and control over all Public Employee Safety and Health (PESH) and, where applicable, Occupational Safety and Health Administration (OSHA) related matters that affect the safety, health and well-being of County employees, including all functions and programs performed by the County Safety Officer;

(11)

Have jurisdiction and control over the enrollment of County employees in retirement plans, in such health insurance plans and in such other employee benefit programs as may be approved by action of the County Legislature;

(12)

Have jurisdiction and control over recruitment and training and assisting County departments in the recuitment of new personnel;

(13)

Have jurisdiction and control over the planning, design and administration of training programs for County employees, other than departmental orientation and in-service programs.

Tuition reimbursement program.

Title. The official title of this program shall be the "Suffolk County Tuition Reimbursement Program." This will differentiate the program from the free in-service training courses which have been sponsored by the County and from the Empire State Satellite Educational Program.

Purpose. This program is designed to give financial assistance to County employees who wish to take courses that will either improve their ability to perform on the job or will enhance their career opportunities for the mutual benefit of the employees and Suffolk County government. It constitutes implementation of the provisions of the contracts concerning employees eligible which provide that the County shall establish rules and regulations on which an in-service program of training shall operate, pursuant to which the County will provide 75% of the cost of approved courses of study upon the successful completion thereof by the employee.

Definitions. As used in this section, the following terms shall have the meanings indicated:

COURSE

An organized instructional unit with starting and ending dates within one of the regularly scheduled academic terms of an educational institution.

TUITION REIMBURSEMENT

Financial assistance amounting to 75% of the tuition cost of approved courses.

Eligibility. With the exception of the sworn members of the Police Department and faculty members of Suffolk Community College, all full-time County employees with one year's service are eligible to apply for participation in this program except as hereinafter provided.

Reimbursement.

Approval for reimbursement shall be determined by judging each individual course application on the basis of its relevance and relatedness to the employee's present job and the department head's appraisal of the applicant's need for the requested courses in relation to his career development program within the County service.

Upon satisfactory completion of an approved course, an employee will be reimbursed for 75% of the tuition cost. This tuition cost does not include registration fees, books, laboratory fees, mileage, etc.

Satisfactory completion of an approved course shall consist of official notice from the school that the student has received his passing grade. When this is submitted, along with the bursar's receipts for the tuition paid, the employee shall then receive his reimbursement.

Any exempt employee designated in § 935-2 of the Suffolk County Code shall only be entitled to reimbursement under this program on or after the effective date of this section if he or she has been employed by the County for a period of at least two consecutive years immediately preceding application for reimbursement hereunder and only if the courses:

Are required by the County of Suffolk to maintain the employee's current position of employment;

[2]

Enhance a skill required by the individual in his or her current employment;

[3]

Are not required to meet the minimum educational requirements of present employment; and

[4]

Do not qualify the employee for a new trade or business.

Limitations.

Course approval will be judged on the basis of the department's need, the employee's career development, availability of appropriated funds and whether the application is for a regularly announced formal course conducted by colleges, universities or other educational institutions accredited by the New York State Education Department and the Suffolk County Division of Human Resources.

Not more than two courses will be approved for any employee in any semester.

If an employee receives payment for courses from any other source, such as scholarships, grants, G.I. Bill, etc., the County will reimburse no more than the difference, if any, between the amount received from the other source and 75% of the tuition cost.

To receive any reimbursement, course approval must be granted prior to the commencement of the course and in accordance with the provisions of Subsection E of this section.[2]

[2]

Editor's Note: So in original.

This program shall not include conferences, workshops, seminars, symposiums and the like which last from one day to several days and for attendance at which employees are allowed time off.

Application for approval and reimbursement.

Application forms will be available from the County Executive's Department, Office of Personnel and Labor Relations.

On completion, the application form should be forwarded to the Office of Personnel and Labor Relations to be received by that office prior to the starting date for the academic term in which the course is being held.

The employee will be notified directly by the Office of Personnel and Labor Relations whether or not the application is approved for reimbursement.

For purposes of the Suffolk County Charter, Suffolk County Administrative Code and Suffolk County Code, all references to the foregoing responsibilities formerly within the Department of Human Resources, Personnel and Civil Service shall now be deemed functions and responsibilities of the Division of Human Resources.

Editor's Note: Former § A3-7, Administration of the Suffolk County Farm at Yaphank, derived from Res. No. 791-1974, was deleted 9-15-2011 by L.L. No. 48-2011.

§ A3-8 Urban County Consortium.

[Derived from Res. No. 863-1979]

The County Executive is authorized to enter into cooperative agreements with those[Added incorporated towns and villages within the County of Suffolk selecting to participate in the Urban County Consortium for the purposes of applying for housing and community development funds, pursuant to the Housing and Community Development Acts of 1974,[1] and amendments thereto.

Editor's Note: These Acts were promulgated by the federal government, P.L. 93-383.

§ A3-9 (Reserved) [1]

§ A3-10 Acceptance of gifts and insurance proceeds.

Editor's Note: Former § A3-9, Transferral of certain properties to Suffolk Community Development Corporation, derived from Res. No. 869-1977, was deleted during codification (see Ch. 1, General Provisions, Art. III).

[Derived from Res. No. 271-1978]

An unconditional gift or bequest received from any source may be accepted and appropriated by order of the County Executive, after a statement of the amount and source of said gift and of the proposed appropriation has been duly filed with the Clerk of the County Legislature.

Any conditional gift or bequest from any source, not exceeding $5,000, may be accepted and appropriated by order of the County Executive, after a statement of the amount, source, terms and conditions of such gift or bequest and of the proposed appropriation has been duly filed with the Clerk of the County Legislature.

Upon providing a gift to the County under either Subsection A or B of this section, the source providing the gift shall complete a form, developed by the County Office of Central Procurement, which states: the specific nature of the gift, the value of the gift, the name of the donor, the name of the recipient office or department where applicable, and an attestation that the gift is being provided freely without any benefit from the County. The attestation shall be signed by both the source providing the gift and the department head of the receiving department for a directed gift or, in the case of a nondirected gift, the County Chief Procurement Officer. Once completed and signed, the form shall be returned to the Office of Central Procurement and filed with the Clerk of the County Legislature.

[Added 3-2-2021 by L.L. No. 11-2021[1]]

Editor's Note: This local law also redesignated former Subsection C as Subsection D.

Insurance proceeds received for the loss, theft, damage or destruction of real or personal property, when proposed to be used or applied to repair or replace such property, and any third-party recoveries, including but not limited to insurance subrogation and workmen's compensation claims, liens or actions pursuant to the General Municipal Law, the Workers' Compensation Law or other applicable laws, may be accepted and appropriated by order of the County Executive. A report of such proceeds, showing the source, amount and type of claim involved, shall be filed with the Clerk of the Legislature every quarter.

§ A3-11 Division of Human Services.

[Added 12-28-1992 by L.L. No. 2-1993; amended 5-7-2024 by L.L. No. 19-2024]

In the office of the County Executive, there shall be established a Division of Human Services. The Division of Human Services shall be comprised of the offices of Aging, Veterans Services, Youth Bureau/Children's Services, Office of People with Disabilities, Women's Services, and Multicultural Affairs and Community Engagement, which shall perform the following functions:

Aging. The Division of Human Services shall:

Serve as the New York State designated planning and service area agency on aging for Suffolk County.

Implement Suffolk County programs for the aging, as well as interpret and carry forward the policies and procedures of the federal government by means of directives and regulations from the United States Department of Health and Human Resources and the New York State Office for the Aging.

Provide both direct and contracted services to meet the needs of the over-sixty population in Suffolk County as approved in the area plan.

Act as lead agency and clearinghouse for both private voluntary agencies and departments within the County that serve the elderly through the use of federal and state funds.

Advise the County Executive on the status of the aging population and attendant matters concerning the elderly and suggest remedies, policies and actions that can be pursued.

Initiate and develop community support services needed to maintain maximum independence and dignity for older persons.

Conduct an ongoing public information effort to acquaint the total population with needs and priorities of the elderly and with the programs to address these needs.

(8)

Administer, monitor and evaluate the operation of grants consisting of either federal or state moneys and required local matches, including but not limited to the following:

Title IIIB of the Older Americans Act (OAA).

Title IIIC-1 and Title IIIC-2 of the OAA (Nutrition Program).

Community Services for the Elderly.

Home Energy Assistance Program (HEAP).