This bylaw establishes and authorizes revolving funds for use by Town departments, boards, committees or officers in connection with the operation of programs or activities that generate fees, charges or other receipts to support all or some of the expenses of those programs or activities. These revolving funds are established under and governed by General Laws Chapter 44, § 53E½.
[Adopted 5-1-2017 ATM by Art. 42]
A department or agency head, board, committee or officer may incur liabilities against and spend monies from a revolving fund established and authorized by this bylaw without appropriation subject to the following limitations:
A.
Full-time employees, whose salaries or wages are paid from the Revolving Fund, shall also have their fringe benefits paid from the fund.
B.
No liability shall be incurred in excess of the available balance of the fund.
C.
The total amount spent during a fiscal year shall not exceed the amount authorized by Town Meeting on or before July 1 of that fiscal year, or any increased amount of that authorization that is later approved during that fiscal year by the Select Board and Appropriations Committee.
Interest earned on monies credited to a revolving fund established by this bylaw shall be credited to the general fund.
Except as provided in General Laws Chapter 44, § 53E½ and this bylaw, the laws, charter provisions, bylaws, rules, regulations, policies or procedures that govern the receipt and custody of town monies and the expenditure and payment of town funds shall apply to the use of a revolving fund established and authorized by this bylaw. The town accountant shall include a statement on the collections credited to each fund, the encumbrances and expenditures charged to the fund and the balance available for expenditure in the regular report of the town accountant provided to the department, board, committee or officer on appropriations made for its use.
[Amended 11-18-2024 STM by Art. 7]
The Table establishes:
A.
Each revolving fund authorized for use by a town department, board, committee or officer;
B.
The department head, board, committee or officer authorized to spend from each fund;
C.
The fees, charges and other monies charged and received by the department, board, committee or officer in connection with the program or activity for which the fund is established that shall be credited to each fund by the Town Accountant;
D.
The expenses of the program or activity for which each fund may be used;
E.
Any restrictions or conditions on expenditures from each fund;
F.
Any reporting or other requirements that apply to each fund; and
G.
The fiscal years each fund shall operate under this bylaw.
Revolving Fund | Department, Board, Committee or Officer Authorized to Spend from fund | Fees, Charges or Other Receipts Credited to Fund | Program or Activity Expenses Payable from Fund | Restrictions or Conditions on Expenses Payable from Fund | Other Requirements/ Reports | Fiscal Years |
|---|---|---|---|---|---|---|
Building Department | Director of Municipal Inspections with approval of the Town Manager | Permit fees | Expenses of operations of department, acquisition and maintenance of vehicles, and salaries of employees | None | None | Fiscal Year 2018 and subsequent years |
Part-Time Wire Inspector | Director of Municipal Inspections with approval of the Town Manager | Permit fees and inspection fees of Wire Inspector | Expenses of operation of department and salaries of part-time wire inspectors | None | None | Fiscal Year 2018 and subsequent years |
Part-Time Plumbing Inspector | Director of Municipal Inspections with approval of the Town Manager | Permit fees and inspection fees of Plumbing Inspector | Expenses of operation of department and salaries of part-time plumbing inspectors | None | None | Fiscal Year 2018 and subsequent years |
Hazardous Materials | Fire Chief | Fees and monies received from insurers and others relating to release or spills of hazardous materials | Purchase equipment and materials, training, contingency planning, site assessments, service at hazardous release incidents | None | None | Fiscal Year 2018 and subsequent years |
Conservation Commission | Conservation Commission | Filing fees in Wetlands Protection Bylaw | To meet expenses incurred in processing and reviewing applications and other related expenses | None | None | Fiscal Year 2018 and subsequent years |
Library | Library Director | Lost Materials/Fines | Replacement of lost and damaged materials and the purchase of new materials. | None | None | Fiscal Year 2018 and subsequent years |
Public Safety | Police Chief | Permit fees and other collected sums pursuant to the administration and enforcement of the Town of Hopkinton bylaw Ch. 150, Door to Door Soliciting and Canvassing | To meet the expenses of the Police Department related to the administration and enforcement of the Town of Hopkinton bylaw Ch. 150, Door to Door Soliciting and Canvassing | None | None | Fiscal Year 2018 and subsequent years |
Planning Board | Planning Board | Permit fees collected by the Planning Board relating to review of Site Plans, petitions, applications, permits and appeals | To meet expenses incurred in processing and reviewing applications and other related expenses | None | None | Fiscal Year 2018 and subsequent years |
Open Space Preservation Commission | Open Space Preservation Commission | User fees and charges collected by the Open Space Preservation Commission in the conduct of its programs, and activities. | To meet expenses of the publication, reprinting and sale of trail guide and the maintenance of trails and signage | None | None | Fiscal Year 2018 and subsequent years |
Shared Housing Services Office | Town Manager’s Office | Funds from member municipalities | Consultant services pursuant to the SWAP/TRIC Shared Housing Office Intermunicipal Agreement | None | None | The Fiscal Year 2023 and subsequent years |
Youth and Family Services Department | Director of Youth and Family Services | User fees and charges received for the conduct of youth and family services, programs, and activities. | To meet expenses incurred in conducting programs and activities for the Town’s young people. | None | None | Fiscal Year 2018 and subsequent years |
Zoning Board of Appeals | Zoning Board of Appeals | Filing fees collected by the Zoning Board of Appeals relating to review of appeals, petitions and applications. | Appropriate expenses of the Zoning Board of Appeals. | None | None | Fiscal Year 2018 and subsequent years |
Department of Public Works | Director of the Department of Public Works | Road Opening, Driveway Opening and Trench Permit fees | Expenses of operation of the Highway Division. | None | None | Fiscal Year 2018 and subsequent years |
Department of Public Works | Director of the Department of Public Works | User fees collected at the Recycling Center | Expenses of operation of Recycling Center. | None | None | Fiscal Year 2018 and subsequent years |
Department of Public Works | Director of the Department of Public Works | Fees collected from Overflow Trash Bags | To purchase Overflow Trash bags and to meet expenses of Waste Collection and Disposal. | None | None | Fiscal Year 2018 and subsequent years |
Cemetery Commission | Cemetery Commission | User fees and charges collected for the use of the Comey Chapel | Maintenance and operation of the Comey Chapel. | None | None | Fiscal Year 2018 and subsequent years |
Cemetery Lot Fund | Cemetery Commission | Re-sale of lots purchased by Cemetery | Purchase of lots previously sold. | None | None | Fiscal Year 2018 and subsequent years |
School Department 1:1 Laptop Initiative | School Committee | Receipts collected from students and families for leasing computers | Payments for leasing computers. | None | None | Fiscal Year 2018 and subsequent years |
Fingerprinting Fund | Police Chief | Permit fees collected from prospective ice cream truck operators | Defray costs associated with fingerprinting | None | None | Fiscal Year 2018 and subsequent years |
Senior Center Programs Fund | Senior Center Director | User fees collected from participants in Senior Center programs and activities | Expenses related to the development and operation of Senior Center programs and activities. | None | None | Fiscal Year 2018 and subsequent years |
Police Department | Police Chief and Police Lieutenants | Detail Administrative fees | To meet expenses of the Police Department related to scheduling, assignment and billing software for detail work. | None | None | Fiscal Year 2018 and subsequent years |
Parks and Recreation | Parks and Recreation Director | User Fees from Fruit Street Field Operations | Expenses related to the operation and maintenance of the Fruit Street field facilities | None | None | Fiscal Year 2022 and subsequent years |
Health Department | Director of Health Department, Public Health Nurse, or Board of Health Chair | All fees, receipts, and charges collected by the Health Department for permit fees, sums collected pursuant to administration and enforcement of Town health bylaws and regulations, and all sums collected for administration of vaccination, medical screening, medical services and testing | To meet expenses associated with: (1) labor costs or salaries of one or two persons performing Health Department tasks; (2) nursing equipment and related supplies and ancillary supply costs; and (3) Health Department personal protective equipment (PPE) | None | The revolving fund will be capped at $200,000. Funds in excess of $200,000 will be returned to the General Fund | Fiscal Year 2026 and subsequent years |
Finance Department | Chief Financial Officer, Town Treasurer | Demand fees, and Municipal Lien Certificate fees | To meet expenses associated with: 1.) Budgeting Software, 2.) Billing, 3.) Collections, and 4.) Miscellaneous office supplies as needed. | None | The Revolving Fund will be capped $100,000. Funds in excess of $100,000 will be returned to the General Fund. | Fiscal Year 2026 and subsequent years. |