A. 
Certification of surplus. The City Manager, as to real property of the General Government, and the Director of Utilities, as to real property of the Department of Public Utilities, or their respective designees, shall certify in writing that such surplus property belonging to the City have no further public use, or that the sale thereof would be in the best interests of the City; provided, however, that real property obtained by foreclosure of local improvement guarantee obligation or local improvement district obligation is exempt from such certification. The original documents for surplus real property sales shall be maintained in Real Property Services office.
B. 
Upon receipt of a certification as to real properties to be sold, the real property services manager, with assistance from the City’s finance/purchasing manager, may call for sealed bids thereon. Such call shall specify the time and place of bid opening and shall contain a description of the property to be sold, the location thereof, and other pertinent information. Such call shall be published at least once in the official newspaper for the City of Tacoma, not less than five calendar days before the deadline for the submission of bids.
1. 
Except as otherwise directed in City Code or by state law, the procedures for sale of surplus personal property found in this Chapter may be used for dispositions of real property held by the City.
2. 
When deemed to be in the best interests of the City, appropriate department heads and managers may authorize the sale of surplus real property by public sale or auction by the Real Property Services office.
C. 
Bid opening. Sealed bids for the sale of all surplus real property shall be opened in public by the finance/purchasing manager or designee at the time and place specified in the call for bids. The finance/purchasing manager or designee shall make a tabulation of all bids that shall be available for public inspection during regular City business hours.
D. 
Bid deposits. Each bid for surplus real property with an estimated value over $200,000 shall be accompanied by a deposit in the form of a cashier's check or bid bond in an amount not less than five percent of the amount bid. Other governmental or public agencies may be exempted from the deposit requirement. All such deposits so made shall be returned to the unsuccessful bidders depositing the same after the City has determined the successful bidder(s). The deposit of the successful bidder shall be applied to the purchase price, or, upon failure of such bidder to consummate the purchase, such deposit shall be forfeited as liquidated damages.
E. 
Award or rejection authority and procedure for surplus real property. The award or rejection authority and procedure shall be as follows:
1. 
The Real Property Services Manager, with the approval of the City Manager for transactions involving the sale of real property held by the City’s General Government, shall forward such bids received, together with the recommendations of the department or division relating thereto, to the City Council for its consideration and approval.
2. 
The Real Property Services Manager, with the approval of the Director of Utilities, for transactions involving the sale of real property held by the Department of Public Utilities and not essential to effective utility service, shall forward such bids received, together with the recommendations of the division or department relating thereto, to the Public Utility Board. The Public Utility Board may reject said bids or, by proper resolution, recommend its approval by the City Council. After a public hearing, if required by state law for utility real property, the City Council may approve or reject said transaction or remand said matter to the Public Utility Board for further consideration.
F. 
Notwithstanding any other provision herein contained to the contrary, after the recommendation of the City Manager as to real property belonging to the General Government and the recommendation of the Public Utility Board as to real property belonging to the Department of Public Utilities, the City Council, by resolution, may approve a negotiated acquisition or disposition of real property, or provide for the conditions of acquisition or disposition of any such properties.
(Ord. 24743 § 3, 1990-10-23; repealed and reenacted by Ord. 27777 Ex A, 2009-01-06)
Any person contracting with the City of Tacoma for the furnishing of materials or services to the City of Tacoma shall pay a tax to the City of Tacoma for the privilege of accepting and executing the contract. Irrespective of the regular place of business of such person or the place, mode or manner of the delivery of said materials or the furnishing of said services, such person shall be taxed on the contractual transaction in the same manner and form and under the same rules and regulations and at the same rates of tax as if they were doing business within the City of Tacoma, and they shall, in all respects, comply with the provisions of Chapter 6.68 of the Official Code of the City of Tacoma.
(Ord. 16978 § 1, 1962-01-30)
The heads of departments in each and every department of the City government shall cause an inventory to be taken of all property, with the value thereof, belonging to the City in or under the control of said departments respectively, by year-end of each even numbered year, and shall, upon request, submit to the City Council a report showing a list of all such property on hand, together with the value thereof, with notations of condition, and explaining any loss of property and the reason therefor, and shall keep a record showing where the various articles of property are and to what use they and each of them are being put.
(Ord. 1425 § 1, 1899-11-03; Ord. 28739 Ex. A, 2021-03-09)
The head of each department, upon retiring from office, shall make an inventory of all property on hand in the same form as the annual inventory; and the incoming head of such department shall compare the same with the last annual inventory, and receipt for the same, noting thereon the condition of such property and any article missing; and the said receipt shall be filed with the Director of Finance, and a report of loss, if any, sent to the City Council.
(Ord. 1425 § 2, 1899-11-03)
The Chief of Police or his/her designee shall take a receipt, naming each and every article and the condition of same, from each and every patrol officer, detective, sergeant, jailer, or other employee of the department; and said employee, upon leaving the service, shall return all the property in good condition, taking a receipt from the Chief of Police or his/her designee therefor, and the purchase value of any property not returned shall be retained from any salary that may be due any such employee at the time of leaving the service.
(Ord. 1425 § 3, 1899-11-03; Ord. 25931 § 1, 1996-07-03)
The head of each department shall be held personally responsible for all property in his department, and shall be charged the value of any property lost or stolen during his term of office through a violation of the provisions of Sections 1.06.820 through 1.06.850 or by reason of carelessness in the care of same, and the value shall be deducted from his salary.
(Ord. 1425 § 4, 1899-11-03)
If any person or persons retain, keep or lock up any books, papers, records or property of any description belonging to this City after the same or any portion thereof have been demanded by the Mayor of the City, or any committee of the City Council, duly authorized to make such demand, or shall refuse to allow a full inspection of all books, papers, property and records belonging to this City after such demand, such person shall be guilty of a misdemeanor, and upon conviction thereof, shall be fined in any sum not more than $100.00 and stand committed until such fine and costs are paid.
(Ord. 1090 § 1, 1896-06-16)
If any officer or employee of this City shall, after his term of office or employment has ended, and his successor has been duly elected or appointed, as the case may be, and has duly qualified, refuses to deliver up to his successor, upon demand, all keys belonging in said office or employment, and all records, books and papers locked up in vaults, safes or desks, he shall be guilty of a misdemeanor, and upon conviction thereof shall be fined in any sum not more than $100.00, and stand committed until such fine and costs are paid.
(Ord. 1090 § 2, 1896-06-16)
Notwithstanding any other provision in this chapter to the contrary, after the recommendation of the City Manager as to properties acquired on behalf of the general government, and the recommendation of the Director of Utilities as to properties acquired for the Department of Public Utilities on major construction projects, the Council on behalf of the general government and the Public Utility Board on behalf of the Department of Public Utilities, may provide by resolution for the rental or sale of any such properties that are deemed to be surplus to the needs of said department in the completion of the projects, and the rental and sale of which will help protect the properties against theft and vandalism pending the proper completion of the project, in accordance with procedures to be established for the proper disposition of the same.
(Ord. 16737 § 1, 1961-02-07)
The Fire Department, under the supervision of the Fire Chief, shall: (1) prevent and extinguish fires; (2) protect life and property against loss from fire; (3) remove and control fire hazards; (4) enforce laws and ordinances relating to fires and fire hazards; (5) maintain proper records of fire hazards and fires and matters pertaining thereto; (6) maintain an adequate service training program; (7) maintain an adequate fire alarm system and radio communication system, to be coordinated with a similar system within the Police Department; (8) perform all duties and make all reports required of the Harbormaster; (9) provide emergency medical and medical transportation services; and (10) to perform such other duties as the City Manager may require.
The Fire Chief shall have control of the assignment of all members of the force and the direction of fire work within the City. The Fire Chief shall have all powers provided by Charter, State law and ordinance, relative to the protecting of persons and property from fire hazards, including those powers relating to the demolition of property. The Fire Chief shall be responsible for the construction, repair and maintenance of all facilities of the fire signal and communication system, providing that the City Manager may combine and consolidate the construction, repair and maintenance of all facilities of the fire and police signal and communications systems, including traffic lights and other electrically operated signals and warnings.
(Ord. 14887 § 24, 1953-09-28; Ord. 15848, 1957-04-15; Ord. 28702 Ex. A, 2020-11-24)
[1]
Note: See also Chapter 3.01.
(Department of Human Development. Ord. 19763 § 2, 1973-02-27; repealed by Ord. 24720, 1990-09-25)
The Legal Department, under the supervision of the City Attorney and subject to the provisions of the Charter and State law, shall: (1) advise and assist in the preparation of, and prepare in final form and certify as to legality, all ordinances, orders and regulations; (2) prepare and pass on the legality and correctness in form of all contracts, bonds and other legal instruments to which the City is a party; (3) advise the Council, the City Manager, all department heads and other administrative officials and all boards and commissions, as to the legality of any proposed action; (4) be responsible for all prosecutions under ordinances of the City; (5) represent the City as attorney in all legal proceedings in which the City is a party before any court or judicial, administrative or other tribunal; (6) settle or compromise claims or suits at law or in equity to which the City may be a party; in accordance with Section 1.06.226 of this code; (7) preserve in its offices copies of all opinions rendered by the Department; and (8) perform such other legal duties as may be required by the Charter or ordinances, or by the Council or the City Manager. The City Attorney, or an Assistant City Attorney designated by him, shall attend all meetings of the Council and, upon invitation, any meeting of any committee of the Council. The City Attorney shall assign to the Department of Public Utilities an assistant to act as counsel to the department, and shall assign such additional Assistant Attorneys as the Public Utility Board may request. All Assistant City Attorneys so assigned shall be subject to the approval of the Public Utility Board.
(Ord. 14887 § 26, 1953-09-28)
All elected and appointed officers of the City of Tacoma shall keep their offices open for the transaction of business from 8:00 a.m. to 5:00 p.m. of each business day from Monday through Friday, holidays excepted. At all other times such offices may be closed, except those offices and works as are necessary for the preservation and maintenance of the public health and safety. The City Manager and the Director of Utilities, as the case may be, shall have the authority during the time Daylight Savings Time is in effect pursuant to RCW 1.20.051 to adjust the working hours of individual employees of the City of Tacoma as the best interests of the City may dictate, subject to the hours and exceptions as hereinabove set forth; provided, in no event shall the schedule of any such employee be so arranged that the workweek of said employee shall be less than that required pursuant to the ordinances of the City of Tacoma.
(Ord. 14190 § 1, 1951-05-16; Ord. 17857 § 1, 1965-06-22; Ord. 19107 § 1, 1970-05-12)
(Department of Community Development. Ord. 16734 § 1, 1967-01-31; Ord. 20230 § 2, 1974-10-15; repealed by Ord. 24720, 1990-09-25)
The Human Resources Department, under the supervision of the Human Resources Director, shall: (1) be responsible for directing and administering the personnel program of the City and all departments thereof, including the Department of Public Utilities, in accordance with the best personnel practices and in accordance with State law, the Charter, and applicable ordinances; (2) maintain proper records of examinations, appointments, removals, service ratings, leaves of absence, and other significant events in the service of all employees in the classified service; (3) provide secretarial and clerical services for the Civil Service Board; (4) recruit personnel; (5) certify the names and classification of all employees to the Director of Finance; (6) be responsible for the direction of the City's Risk Insurance Program; and (7) perform such other duties as may be prescribed by Charter, ordinances, or by the City Manager. The term "Human Resources Director" or "Human Resources Director/Personnel Officer" shall have the same meaning as the term "Personnel Office" in the City Charter, and the Human Resources Director shall perform the duties of the Personnel Officer as provided in the City Charter, together with such other duties as may be assigned.
(Ord. 14887 § 27, 1953-09-28; Ord. 22296 § 2, 1981-01-20; Ord. 24720 § 7, 1990-09-25)
[1]
Note: See also Charter Sections 6.13 – 6.14.
(Tacoma Transit System Department. Ord. 16724 § 2, 1961-01-24; repealed by Ord. 24720, 1990-09-25)
In all departments of the City, including the Department of Public Utilities, all actions relating to the employment of personnel shall be in accordance with sound and equitable principles of personnel administration. Personnel rules giving effect to the merit system of employment shall be promulgated in accordance with the provisions of the City Charter, State law, and this code, which shall establish principles and procedures for personnel administration. Such rules, when approved by ordinance of the City Council, shall have the force and effect of law. The Public Utility Board may propose any rules or revisions thereof deemed desirable and submit them to the Civil Service Board and the City Council through the Human Resources Director and with recommendations. When any proposed rules will affect employees of the Department of Public Utilities, such proposed rules shall be reviewed by the Public Utility Board prior to submission to the City Council, and the recommendations or revisions suggested by the Public Utility Board shall be submitted to the City Council with the proposed rule or revision thereof by the Human Resources Director.
(Ord. 14887 § 38, 1953-09-28; Ord. 24720 § 8, 1990-09-25)
[1]
Note: See Chapter 1.24 Personnel Rules.
The personnel rules shall set forth the principles, procedures, and practices, as outlined and defined in the Charter, which shall be followed by the City as applied to: (1) general personnel policies; (2) organization for personnel administration; (3) composition of the classified service; (4) adoption, amendment, and administration of the classification plan; (5) adoption, amendment, and administration of the pay plan; (6) working conditions and general personnel practices; and (7) separations and disciplinary actions.
(Ord. 14887 § 38, 1953-09-28)
The administration of the personnel program and the personnel provisions of the Charter and personnel rules shall be the responsibility of the Human Resources Director under the direction of the City Manager, except for those functions specifically reserved by Charter to the Civil Service Board.
The Human Resources Director may cause to be designated, as necessary or desirable, an employee or employees from the Human Resources Department, who shall have the duty and responsibility of being currently informed on personnel matters and the content of personnel rules relative to the Department of Public Utilities.
Such employee or employees, in consultation with the Director of Utilities, may: (1) formulate, administer, and supervise an apprentice training program; (2) establish safety rules for employees and carry out a safety program; and (3) investigate and make recommendations on grievances of employees.
(Ord. 14887 § 38, 1953-09-28; Ord. 24720 § 9, 1990-09-25; Ord. 25302 § 1, 1993-05-18)
The Civil Service Board, as provided by City Charter, shall have the following functions in the administration of the personnel program:
A. 
To advise the Council, Public Utility Board, and administrative officials on all matters relating to personnel administration in the City Service.
B. 
To review all personnel rules developed by the Human Resources Director, propose revisions thereto, and submit them to the Council with recommendations for adoption.
C. 
To investigate any or all matters relating to conditions of employment in the service of the City, either in response to employee complaints or on its own initiative, and report its findings to the Council.
D. 
To investigate and pass upon the claim of any person whose name appears on an eligible list, that he has been deprived of a position to which he is entitled under the provisions of the Charter and the personnel rules governing the classified service, in which case the decision of the Board shall be binding on the appointing authority; provided, that such person shall not be entitled to any claim for salary from the City for the period prior to the date of filing such claim.
E. 
To hear appeals from any action suspending for more than 30 days, reducing in rank or pay, or discharging any employee in the classified service, and to report its findings and decisions in writing to the appointing authority; such findings and decisions shall be final and binding on the appointing authority.
(Ord. 14887 § 38, 1953-09-28; Ord. 24720 § 10, 1990-09-25; Ord. 25302 § 2, 1993-05-18)
Each head of a department having within his jurisdiction the construction, operation, maintenance and control of wells, waterworks, elevators, wharves, docks, engineering works and electric light and power plants or lines, shall each month make, certify and file with the City Clerk a statement of his monthly payrolls of all employees engaged in constructing or carrying on any of the works, business or industries above mentioned.
(Ord. 4706 § 1, 1911-08-31)
Every contractor with the City of Tacoma for the performance of any construction work shall make and file with the head of the department which controls the work, for transmission to the City Clerk, a statement of his monthly payroll in connection with said work, verified by the affidavit of himself or his managing agent having knowledge of the facts.
(Ord. 4706 § 2, 1911-08-31)
From each final estimate or certificate of completion, due or delivered to any such contractor the head of the department having control of the work done by such contractor shall, for the information of the contractor and the Director of Finance, estimate the sum payable to the State of Washington for the use of its Department of Labor and Industries on account of said payroll; and the Director of Finance shall retain out of the moneys payable to such contractor the amount so estimated as aforesaid, and pay the same to the State on account of his contract, unless before 30 days from the making of said estimate the contractor shall deliver to the Director of Finance written evidence that the demand of the State upon him for said Industrial Insurance has been paid and satisfied; in which event the sum retained shall be paid to the contractor.
(Ord. 4706 § 3, 1911-08-31; Ord. 5706, 1914-04-01)
At the times and in the manner provided by law the proper officers of the City of Tacoma shall issue and pay to the proper officer of the State of Washington, warrants for the sums necessary to be paid as the contribution of said City to the said Department of Labor and Industries.
(Ord. 4706 § 4, 1911-08-31)
All volunteer workers for the City of Tacoma, as defined in Section 51.12.035 of the Revised Code of Washington, shall be deemed employees and/or workmen, as the case may be, for all purposes relating to medical aid benefits under Title 51 RCW. The proper officers of the City of Tacoma shall maintain such records and shall make such reports as may be prescribed by the Department of Labor and Industries, and further, shall pay such premiums for all volunteers employed by the City into the medical aid fund.
(Ord. 20574 § 1, 1975-10-28)
The director of each department in which men are employed whose employment is within the designation "extra hazardous," according to Chapter 74 of the Acts of the Legislature of the State of Washington, approved March 14, 1911, (codified as amended in RCW Title 51) is directed to cause the person in charge of every crew of such employees to report every accident causing injury to any such employee, with the details thereof, to the City Attorney immediately after the happening of such accident.
(Ord. 4792 § 1, 1911-11-22)
The Police Department, under the supervision of the Chief of Police, shall: (1) prevent crimes; (2) enforce all traffic ordinances and regulations; (3) enforce all criminal laws and ordinances; (4) detect and apprehend offenders and suspected persons; (5) preserve peace and order in the City; (6) protect persons and property; (7) maintain proper records of crimes and criminals and matters relating thereto; (8) inspect licenses referred to the department and enforce all license ordinances, except as may be otherwise provided; (9) maintain a youth guidance and juvenile division within the department; (10) maintain an adequate service training program; (11) perform such other duties as the City Manager may direct. The Chief of Police shall have control of the assignment of all members of the force and the direction of police work in the City, subject to the approval of the City Manager. In the event that the City Manager shall or has combined and consolidated the construction, repair and maintenance of the facilities of the Fire and Police Signal and Communications Systems, as elsewhere in this chapter authorized, any member of the Police Department now or hereafter working under said combined Systems shall retain his status as a member of the Police Department, shall be considered as assigned to said combined Systems and shall be subject to the obligations and benefits of the State Police Relief and Pension Act, regardless of whether his salary be paid from funds provided in the budget for the Police Department or from some other department of the City.
(Ord. 14887 § 28, 1953-09-28; Ord. 14920, 1953-11-16)
[1]
Note: See also Chapter 7.02.
The Department of Public Utilities shall have all the authority and responsibilities set forth in Article IV, Public Utilities, of the Charter of the City of Tacoma, and shall, subject only to the limitations imposed by the City Charter of the City of Tacoma and the laws of the State of Washington, have full power to construct, condemn and purchase, purchase, acquire, add to and operate the electric, water and Belt Line Railway utilities systems; and to initiate all matters relating to system expansion and the making of additions and betterments thereto or extensions thereof, the incurring of indebtedness, the issuance of bonds and the fixing of rates and charges for utilities services under the jurisdiction of the Board, which matters shall be subject to approval by the Council and shall be executed by the Board.
(Ord. 14887 § 7, 1953-09-28)
[1]
Note: See also Title 12 – Utilities.
The Public Utility Board shall exercise all the powers provided under Article IV, Sections 4.1 to 4.24 inclusive of the City Charter, and shall perform such other duties and functions as herein provided in this chapter or as may be hereafter provided by ordinance.
(Ord. 14887 § 8, 1953-09-28)
The administrative service of the Department shall be organized into divisions and offices which are hereby continued or created and established as follows:
Division
 
Operating Divisions:
Administrative Officer
Light Division
Superintendent
Water Division
Superintendent
Belt Line Division
Superintendent
Service Divisions:
 
Data Processing Division
Manager
General Services Division
Manager
Finance Division
Finance Director
Legal Division
City Attorney
(Ord. 14887 § 16, 1953-09-28; Ord. 15592, 1956-05-11; Ord. 17225 § 3, 1962-12-26; Ord. 19670 § 6, 1972-10-03; Ord. 25335 § 20, 1993-07-20)
The officer enumerated in Section 1.06.330 of this chapter and such other employees as the Director may designate shall comprise the Director's administrative staff. The administrative staff shall meet at the call of the Director and shall advise him and consult with him upon all matters which he may refer to them concerning the administration of any or all activities of the Department.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
The heads of divisions of the Department of Public Utilities shall be responsible to the Director, except as specifically provided otherwise by State law or Charter. The Director may set aside any action taken by any administrative official under his direction and control and may supersede him in the functions of his office. In case of a vacancy in office or during the absence of any office head, the Director may designate an acting head or perform personally the functions of the office. All administrative officers shall keep informed as to the latest practices in their particular fields and shall inaugurate, with the approval of the Director, such new practices as appear to be of benefit to the service and to the public. This section shall not apply to the Legal Division.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
The Director shall have authority to assign to the various divisions and offices such responsibilities and duties as he considers necessary for the efficient conduct of the work of the Department, subject to the Charter, State law, specific provisions of this Code, and subject to Public Utility Board and City Council approval through the appropriation of funds. Except as otherwise provided by Charter, State law, or this chapter, the head of any division may delegate the functions assigned to him to such subordinate officers and employees as may to him seem desirable, and, when not otherwise provided by law and with the approval of the Director, he may establish such sections or units as may seem to him necessary for the efficient conduct of duties for which he is responsible. Administrative officers shall submit to the Director charts showing the organization for administering the functions and services for which they have responsibility. The charts shall be in such form as may be prescribed by the Director. Revisions in administrative organization which shift activities or personnel from one subdivision to another or which create or consolidate subdivisions shall be approved by the Director, and revised organization charts shall be filed following such approval.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
It shall be the duty of every division, subject to such rules as the Director may prescribe, to furnish to any other division or office such service, labor, equipment, or materials as may be requisitioned by the head of such other office, and as its own facilities permit. The Director may direct any division or office to perform work for any other administrative unit.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
It shall be the duty of every division, subject to such regulations as the Director may prescribe, to furnish to any other department or office of the City such service, labor, equipment or materials as may be requisitioned by the head of such other office and as its own facilities permit at rates and charges for services which shall not be less than the regular rates and charges fixed for similar service to consumers or customers generally.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
Reports, in such form as the Director prescribes, of the activities of each division and office shall be made to the Director at the end of each quarterly period and at such other times as the Director may require, and an annual report shall be also filed with the Director within 90 days after the end of each fiscal year. A summary of such reports shall be made by the Director and submitted to the Public Utility Board. Each administrative officer shall establish a system of records and reports in sufficient detail to furnish all information necessary to provide proper control of the activities for which he is responsible and to form a basis for periodic reports to the Director.
(Ord. 14887 § 37, 1953-09-28; Ord. 15592, 1956-05-11)
The Director shall have all powers contemplated by the Charter and City ordinances. He shall be the chief administrative officer of the Department of Public Utilities and shall supervise all divisions and offices thereof, except as is otherwise provided by the Charter, State law or ordinances. He shall be responsible for the proper execution of the policies set by the Public Utility Board and the carrying out of all Board resolutions and policies and applicable ordinances. He shall be responsible to the Public Utility Board for the efficient and economical conduct and operation of all Department divisions and offices. He shall keep the Public Utility Board informed of the conditions and needs of the Department and shall make such reports and recommendations as he may deem desirable or as may be requested of him by the Public Utility Board; prepare and submit to the Public Utility Board the proposed annual preliminary budget; see that Department expenditures do not exceed amounts available for expenditures; supervise the purchase, lease, rental, use, maintenance and assignment of property of the Department; appoint, remove, suspend and discipline all officers and employees of the Department, subject to the civil service provisions of the Charter and except as otherwise provided therein or by State law, or he may at his discretion authorize the head of a division or office responsible to him to appoint and remove subordinates in such division or office; fix and establish the number of employees in the various divisions and offices and determine their duties and compensation, subject to the approval of the Board; exercise with the approval of the Board all powers conferred by law upon the Department of Public Utilities but not specifically conferred upon any official; take or cause to be taken or recommend to the Public Utility Board, in the proper case, all and every action necessary to protect the best interests and promote the welfare of the Department; and perform such other duties and have and exercise such other powers as may be prescribed by law. He shall have the right to attend all meetings of the Public Utility Board and to take part in discussion of matters coming before the Public Utility Board, but he shall not have the right to vote on any such matter. He shall, with the approval of the Board, present to the City Council all matters requiring Council action or approval, or he may designate a subordinate officer so to appear.
(Ord. 14887 § 9, 1953-09-28)
The Assistant Director of Utilities shall be under the supervision of the Director of Utilities and shall perform such duties as the Director of Utilities shall prescribe, and in his absence is empowered to perform the duties of the Director of Public Utilities.
(Ord. 17225 § 7, 1962-12-26)
In exercising general control and supervision over the administrative affairs of the Department, the Director shall deal insofar as it is possible through the administrative officers of the Department designated by this chapter, and except as otherwise provided by Charter or State law, all such officers shall be directly and exclusively responsible to him, and to no other person or body, for the efficient and economical conduct of their respective divisions and officers.
(Ord. 14887 § 10, 1953-09-28)
The Director is hereby authorized, with the approval of the Public Utility Board to issue rules or administrative regulations not inconsistent with State law, the Charter, resolutions of the Board, or ordinances of the City, outlining the general procedures for the administration of Department activities, and he may provide for a system of administrative regulations to be issued by the heads of the various divisions and offices of the Department.
(Ord. 14887 § 11, 1953-09-28)
The Director may, within the limits of the annual budget adopted by the Public Utility Board and City Council, appoint administrative assistants or designate employees of the Department as such, whose duties shall be to assist the Director in such manner as he may designate and to conduct studies and research into the most advantageous administrative practices, the application of which will improve the administration of the Department. The Director may, within the limits of the annual budget adopted by the Public Utility Board and the City Council, provide such clerical and other assistants as he deems necessary for his office and the offices of any administrative assistants.
(Ord. 14887 § 12, 1953-09-28)
The Director shall at such times as he may be directed to do so by the Public Utility Board, submit to the Public Utility Board and to the City Council an annual report of the Department's activities and finances, which report shall be made available for public distribution, and he shall prepare and present such other reports as the Public Utility Board may require or as he deems advisable.
(Ord. 14887 § 13, 1953-09-28)
The Light Division shall be under the supervision of the Superintendent acting under the direction of the Director of Utilities. The functions of the Division will be divided into such sections as may be determined by the Superintendent and approved by the Director, and the Division shall be responsible for the following functions:
1. 
Power production. Generate electrical power through the operation and maintenance of existing generating facilities. Recommend the need for future additional generating facilities to meet future demand forecasts.
2. 
Power transmission. Transmit power to the City of Tacoma through the operation and maintenance of a transmission system.
3. 
Power distribution. Distribute power inside the City of Tacoma through the maintenance and operation of a distribution system that is satisfactory to the City's requirements. Distribute power outside the City in those cases which conform to Utilities Department policies or which are specifically approved by the Director.
4. 
Engineering. Carry out engineering work which is directly related to systems operation. Such work will include normal operating and maintenance engineering and engineering resulting from normal systems expansion. Maintain as-built plans and engineering records on all systems and facilities.
5. 
Rates. Continually study electrical rates in relating to operating costs and make recommendations regarding the soundness of rates.
6. 
Agencies and associations. Represent the Department in the affairs of professional and trade associations related to electrical utilities. Represent the Department as directed by the Director in its relations with state and federal agencies.
7. 
Purchase and sale of power. Participate in the negotiations for the purchase of power. Recommend contracts and agreements for the sale of power.
8. 
Relationship with general government. In conjunction with the Finance Director, work with the general government to ensure that proper cost transfers occur regarding work done for or by general government forces and which is directly related to Light Division operations.
9. 
Employee relations. Maintain satisfactory working conditions and standards of operating safety. Maintain satisfactory employee relations within the Division.
10. 
Policies. Formulate and recommend required Department policies.
(Ord. 14887 § 30, 1953-09-28; Ord. 15592, 1956-05-11; Ord. 17225 § 4, 1962-12-26; Ord. 25335 § 21, 1993-07-20)
There be and is hereby created and established in the Department of Public Utilities, Light Division, the position of Industrial Relations Representative (Industrial Consultant). By reason of the fact that the holder of said position will be required to have special qualifications and to perform duties of a technical and expert nature, it is hereby directed that said position be filled by appointment by the Director of Utilities, subject to the confirmation of the City Council, as provided by the City Charter.
(Ord. 11994 § 1, 1941-05-21)
The Water Division shall be under the supervision of the Superintendent acting under the direction of the Director of Utilities. The functions of the Division will be divided into such sections as may be determined by the Superintendent and approved by the Director, and the Division shall be responsible for the following functions:
1. 
Production. Produce water supplies for the City of Tacoma through the operation of both a gravity and a well production system. Plan and recommend the need for facilities to produce satisfactory additional water supply in the most economical manner.
2. 
Water transmission. Transmit water from sources of supply to the City distribution system through the operation of a transmission pipe line.
3. 
Water distribution. Distribute water inside the City of Tacoma through the maintenance and operation of a distribution system satisfactory to meet the City's needs. Distribute water outside the City in those cases which conform to Department policy or which are specifically approved by the Director.
4. 
Engineering. Carry out engineering work which is directly related to the system's operation. Such work will include normal operating and maintenance engineering and that engineering required in normal systems expansion. Maintain engineering plans and records of all underground systems and other facilities.
5. 
Rates. Continually study water rates in relation to operating costs and make recommendations regarding the soundness of rates.
6. 
Agencies and associations. Represent the Department in the affairs of professional and trade associations related to water facilities. Represent the Department as directed by the Director in its relations with state and federal agencies.
7. 
Relationship with the general government. In conjunction with the Finance Director, work with the general government to ensure that proper cost transfers occur regarding work done for or by general government forces and which is directly related to Water Division operations.
8. 
Employee relations. Maintain satisfactory working conditions and standards of operating safety. Maintain satisfactory employee relations within the Division.
9. 
Policies. Formulate and recommend required Department policies.
(Ord. 14887 § 31, 1953-09-28; Ord. 15592, 1956-05-11; Ord. 17225 § 5, 1962-12-26; Ord. 25335 § 22, 1993-07-20)
The Belt Line Division shall be under the supervision of the Superintendent acting under the direction of the Director of Utilities. The functions of the Division will be divided into such sections as may be determined by the Superintendent and approved by the Director, and the Division shall be responsible for the following functions:
1. 
Receive, deliver, and return to the main line railways all cars routed to the industrial customers served by Belt Line tracks.
2. 
Maintain all tracks, roadbeds, and railway equipment in the Belt Line system.
3. 
Perform subsidiary accounting services for the Belt Line Division within accounting procedures established by the Controller.
4. 
Perform minor service and maintenance on Belt Line automotive equipment.
5. 
Construct new track as required to serve new industries within the Belt Line Division's area of service.
6. 
Carry out direct relations with main line railways and industrial customers in matters of service, switching fees, and contracts and written agreements.
7. 
Formulate and recommend Department policies, insofar as they affect the Belt Line Division.
8. 
Provide such other subsidiary railroad services as are permitted by State law and the Interstate Commerce Commission under applicable rules for Class III carriers, including but not limited to boxcar leasing, car hire, collection of mileage fees and demurrage.
(Ord. 14887 § 32, 1953-09-08; Ord. 15592, 1956-05-11; Ord. 23589 § 1, 1986-04-08)
A. 
The present official name of the Belt Line Division is "City of Tacoma, Department of Public Utilities, Belt Line Division" and said name is inadequate for descriptive purposes in connection with the filing of tariffs and registration with the Interstate Commerce Commission of the United States Government.
B. 
For all purposes in connection with the Interstate Commerce Commission of the United States Government the official name of the Belt Line Division shall be "Tacoma Municipal Belt Line Railway."
(Ord. 14887 § 32A, 1953-09-28; Ord. 15860, 1957-04-29)
The Clerk, under the supervision of the Secretary of the Board and subject to the provisions of the Charter, State law, ordinances, and resolutions of the Board shall: (1) be responsible for the publication, filing, indexing, and safekeeping of the records of all proceedings of the Public Utility Board; (2) record all resolutions and certify resolutions of the Board; (3) prepare all legal notices involving the Department, as provided by law or ordinance; (4) at the request of any Board member, forthwith transmit any communication, material, or information to the other Board members; (5) file and preserve all oaths of office and other documents not required to be filed elsewhere; (6) perform such other duties as may be prescribed by the Charter, State law, ordinances, the Public Utility Board, or the Director. The Clerk shall attend all meetings of the Public Utility Board and keep a permanent journal of its proceedings.
(Ord. 14887 § 33, 1953-09-28; Ord. 26420 § 1, 1999-05-18)
The Director of Utilities shall provide the following services within the staff of the Department of Public Utilities:
1. 
Budgeting. Develop and administer a budgeting program which will provide the adequate forecasting and controlling of costs and which will satisfy municipal budgeting requirements.
2. 
Customer billing and accounting. Maintain customer accounts, bill customers, and read meters. In additional, provide customer billing and accounting services for the general government as authorized. Establish and carry out adequate credit and collection procedures.
3. 
Financial planning. Work with all key utilities people providing continuous coordinated financial planning, both for future facilities and for current operating requirements.
4. 
Policy formulation. Formulate and recommend Utilities Department policies.
5. 
Warehousing. Maintain a stores warehouse and delivery service. Maintain adequate but not excessive stock. Maintain, stock records and administer procedures that will insure the proper accounting for warehouse stock transactions.
6. 
The foregoing functions will not supersede the functions of the Director of Finance.
(Ord. 14887 § 34, 1953-09-28; Ord. 15592, 1956-05-11; Ord. 17225 § 6, 1962-12-26; Ord. 19670 § 7, 1972-10-03; Ord. 25335 § 23, 1993-07-20)
(Public Utilities – Community Relations Division. Ord. 14887 § 35, 1953-09-28; Ord. 15592, 1956-05-11; Ord. 26386 § 4, 1999-03-23; repealed by Ord. 27466 § 7, 2006-01-23)
(Public Utilities –Business Information Systems. Ord. 25281 § 1, 1993-03-23; Ord. 25662 § 1, 1995-01-31; Ord. 27147 § 1, 2003-12-02; repealed by Ord. 27466 § 8, 2006-01-23)
The Administrative Division shall be under the supervision of the Manager, acting under the direction of the Director of Utilities. The functions of the Division will be divided into such sections as may be determined by the Manager and approved by the Director, and the Division shall be responsible for the following functions:
1. 
Personnel. Provide personnel services for the Department including personnel records, recruiting, other than that for classified services, training, safety and health, employee relations, and the administrative processing of personnel changes in accordance with the City Charter, Personnel Rules and applicable ordinances. Sponsor and administer employee relations programs. In these functions, close coordination will be maintained with the City Personnel Officer.
2. 
Purchasing. Provide purchasing services for the Department in accordance with the Administrative Code, Charter and State law, including buying, calling for bids, maintaining relationships with carriers, vendors, and suppliers; and maintaining supply catalogs for materials and equipment. Also, develop and administer Department purchasing procedures.
3. 
Warehousing. Maintain a stores warehouse and delivery service. Maintain adequate but not excessive stocks. Maintain stock records and administer procedures that will ensure the proper accounting for warehouse stock transactions.
4. 
Vehicle maintenance. Maintain all Department vehicles in a satisfactory manner meeting the requirements of all operating divisions. Develop and administer a system of routine preventative maintenance on all Department vehicles. Develop the most advantageous use of the motor vehicle equipment.
5. 
Office and building services. Provide janitorial, building, and grounds maintenance for the Utilities Building and other buildings specifically designated by the Director. Provide stenographic pool services and duplicating and reproduction services for the Department, including photography. Administer space allocation in the Utilities Building. Manage and maintain records on the utilization of office furniture and equipment. Maintain a central filing system for the Department.
6. 
Management Guide. Maintain the Management Guide insuring that revisions are made as required and the distribution of copies of the Guide is sufficient to meet the Department's needs.
7. 
Real estate management. Manage and maintain records on transactions involving easements, rights-of-way, and the purchase, sale, lease or acquisition of land.
8. 
Insurance. Coordinate Department insurance requirements and work with the general government in obtaining proper insurance coverage.
9. 
Policies. Formulate and recommend Utilities Department policies.
(Ord. 14887 § 35B, 1953-09-28; Ord. 15592, 1956-05-11)
The General Services Division shall be under the supervision of the Manager, acting under the direction of the Director of Utilities. The functions of the Division will be divided into such sections as may be determined by the Manager and approved by the Director, and the Division shall be responsible for the following functions:
1. 
Personnel. Provide personnel services for the Department, including personnel records, recruiting, other than for the classified services, training, safety and health, employee relations, and the administrative processing of personnel changes in accordance with the City Charter, Personnel Rules and applicable ordinances. Sponsor and administer employee relations programs. In these functions, close coordination will be maintained with the City Personnel Officer.
2. 
Vehicle maintenance. Maintain all Department vehicles in a satisfactory manner meeting the requirements of all operating divisions. Develop and administer a system of routine preventative maintenance on all Department vehicles. Develop the most advantageous use of the motor vehicle equipment.
3. 
Office and building services. Provide janitorial, building and grounds maintenance for the Utilities Building and other buildings specifically designated by the Director. Provide stenographic pool services and duplicating and reproduction services for the Department, including photography. Administer space allocation in the Utility Building. Manage and maintain records on the utilization of office furniture and equipment. Maintain a central filing system for the Department. Administer the Utilities switchboard system.
4. 
Management Guide. Maintain the Management Guide insuring that revisions are made as required and the distribution of copies of the Guide is sufficient for the Department's needs.
5. 
Insurance. Coordinate Department insurance requirements and work with the General Government in obtaining proper insurance coverage.
6. 
Policies. Formulate and recommend Utilities Department policies.
(Ord. 17225 § 7, 1962-12-26; Ord. 26560 § 2, 1999-12-14)
The Environmental Services Department shall be under the supervision of the Director of Environmental Services, and shall:
A. 
Sanitary sewer utility. As a Utility, operate and maintain all sewage treatment plants, pumping stations, sewer transmission systems, other sanitary installations, and all other phases of sanitation, which may be assigned to this Utility; including inspection, permitting, and technical advice for private wastewater treatment facilities which may be assigned to this Utility.
B. 
Storm drainage. As a Utility, operate and maintain all storm drainage structures, facilities, storm water pumping stations, and all other phases of surface water drainage management and operation, which may be assigned to this Utility; including inspection of private facilities for the purpose of and providing for urban growth while protecting natural systems.
C. 
Solid waste utility. As a Utility, provide Solid Waste Management Services including collection, disposal, reuse and recycling of residential, commercial, and industrial municipal solid waste, recycled materials, household hazardous waste and other materials as required, and operate other environmental protection programs as may be assigned to this Utility.
D. 
Environmental remediation. Provide technical support and/or engineering and scientific services for the sampling, evaluation, and remediation of contamination on City-owned sites or sites where the City is identified as a potential responsible/liable party.
E. 
Perform such other duties as may be prescribed by ordinance or assigned by the City Manager.
(Ord. 28093 Ex. A, 2012-10-16)
The Public Works Department shall be under the supervision of the Director of Public Works, and shall:
A. 
Supervise all new construction, such as highway projects, streets, alleys, sidewalks, bridges, sewers, treatment plants and pumping stations, buildings, walls, docks and wharves, traffic engineering, including street lighting, signalization, channelization, or such other construction as may be undertaken by the Department of Public Works; provide for the sampling and testing of materials used in construction; provide construction management for quality assurance and progress payments on contract work; preparation of field, design, and construction surveys; assist in reports and investigation of proposed projects and the estimated cost thereof, and advise on matters relating to preparation of plans, specifications, and other related phases of public works construction as directed.
B. 
Maintain all City street, alley, and roadway surfaces, sidewalks, sewers, sewage treatment plants, sewage pumping stations, storm drainage system components and appurtenances, storm water pumping stations, fixed and movable bridges, walls, or protection works, piers, docks, and wharves; clean all streets; operate all public scales; remove snow and ice from streets and sand streets and bridges during winter months; maintain public drinking fountains; maintain and operate an asphalt plant; advise and make reports on conditions of City streets and miscellaneous structures and recommend action to be taken.
C. 
Provide for the preparation of all estimates, plans, and specifications for all types of public works construction projects; maintain a suitable file and record of all official maps, including geographical information system drawings, plats, surveys, and construction projects; establish and maintain all monuments and bench marks; prepare all property descriptions and arrange for the acquisition of all street rights-of-way by dedication, purchase, or condemnation, except where such acquisition has been otherwise assigned by the City Manager; negotiate with property owners, prepare cost estimates and assessments rolls for all local improvement district projects, except those for the Department of Public Utilities, which the Department of Public Utilities has not requested the Public Works Department to provide and which have not been accepted by the Public Works Department; investigate and arrange for the repair of all broken or substandard sidewalks; maintain a file of suitable projects for the City of Tacoma, estimate and design for such future work as directed; coordinate the surveys needed in planning of projects and maintain proper records; operate a public permit counter and coordinate policy relative to these activities.
D. 
Conduct studies of street traffic, accidents, congestion, and other conditions affecting the safe and convenient use of the streets; collect facts regarding the effect and operation of regulations controlling street traffic; make recommendations concerning legislation or construction affecting the safe and convenient use of the streets; assist and advise in the preparation of plans and specifications for and the construction of interchanges, channelization, and street lighting; design and supervise construction and installation of traffic signals, signs, pavement markings, and crosswalk lights; establish car/van pool parking controls; assist the Police Department in enforcing compliance with certain ordinances, controls, and regulations pertaining to moving and nonmoving trucks; assist the Police Department in the enforcement of compliance with ordinances pertaining to nonmoving traffic.
E. 
Maintain files and records pertaining to the Department; operate blueprint and other reproduction services; prepare and maintain all necessary budgets, records, and reports for the Department.
F. 
Perform such other duties as may be prescribed by ordinance or assigned by the City Manager.
The Director of Public Works may serve as City Engineer, if he/she qualifies in accordance with State statutes, or a qualified City Engineer may be appointed. The City Engineer shall perform such duties as required by State statute or City ordinance, or as may be prescribed by the Director of Public Works. When the Director of Public Works is absent from duty for an extended period, an Assistant Director of Public Works, or other individual designated by the City Manager, shall act for him/her.
(Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; Ord. 24720 § 11, 1990-09-25; Ord. 26079 § 11, 1997-06-10; Ord. 27673 Ex. B, 2008-02-19; Ord. 28093 Ex. B, 2012-10-16; Ord. 28108 Ex. B, 2012-12-04; Ord. 28109 Ex. B, 2012-12-04)
The Director of Public Works may, in accordance with Section 1.06.040 of this chapter, delegate the functions assigned to him/her to such subordinates, officers, and employees as may seem desirable and when not otherwise provided by law and with the approval of the City Manager, he/she may, in accordance with Section 1.06.040, establish such sections, units, or divisions as may seem to him/her necessary for the efficient conduct of duties for which he/she is responsible.
(Ord. 26079 § 12, 1997-06-10)
(Public Works – Construction Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; repealed by Ord. 26079, 1997-06-10)
(Public Works – Maintenance Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; repealed by Ord. 26079, 1997-06-10; ; )
(Public Works – Engineering Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; Ord. 22296 § 3, 1981-01-20; repealed by Ord. 26079, 1997-06-10)
(Public Works – Traffic Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; Ord. 21512 § 1, 1978-10-17; Ord. 23232 § 1, 1984-08-14; repealed by Ord. 26079, 1997-06-10)
(Public Works – Administrative Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; repealed by Ord. 26079, 1997-06-10)
(Public Works – Regulatory Codes and Permits Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; Ord. 22766 § 2, 1982-09-07; Ord. 23087 § 3, 1984-04-01; Ord. 24720 § 12, 1990-09-25; repealed by Ord. 26079, 1997-06-10)
(Public Works – Utilities Service Division. Ord. 14887 § 29, 1953-09-28; Ord. 15848, 1957-04-15; repealed by Ord. 26079, 1997-06-10)
The telephone system for the City of Tacoma, General Government, is placed under the supervision and control of the Information Technology Director. The Information Technology Department shall take such steps as are necessary to operate a switchboard and otherwise control the operation of the system in order to provide service as needed for departments of the City, utilizing the telephone network and connected equipment supplied by telephone companies or other vendors.
(Ord. 22577 § 1, 1981-12-08; Ord. 24720 § 13, 1990-09-25; Ord. 27466 § 9, 2006-01-17)
The Information Technology Director is hereby authorized and directed to approve and have paid monthly to the telephone companies or other vendors, as required, service charges for supplied equipment or services, and to pay the salaries of operators and administrative staff as necessary to monitor, control, and manage the system to maximize the cost benefit ratio.
(Ord. 22577 § 1, 1981-12-08; Ord. 24720 § 14, 1990-09-25; Ord. 27466 § 10, 2006-01-17)
The Information Technology Director is hereby authorized to develop, subject to the approval of the Director of Finance, a prorated cost of the telephone system which reflects actual usage. The Director of Finance shall charge each user department this prorated amount. Each of such departments is hereby authorized to pay from its budget its proportionate share of expenses as billed for telephone service and operation.
(Ord. 22577 § 1, 1981-12-08; Ord. 24720 § 15, 1990-09-25; Ord. 27466 § 11, 2006-01-17)
In all instances provided in the Tacoma Municipal Code for the appeal of administrative determinations to the City Council and a hearing by the City Council, the City Council may, by majority vote, refer the hearing of such matters to the Hearing Examiner established by Chapter 1.23 TMC, unless such delegation is prohibited by law.
The Hearing Examiner shall hear all such administrative appeals referred to him/her by the Council of the City of Tacoma and shall maintain a complete verbatim electronic record of such hearing, and shall prepare a summarized record, findings of fact, conclusions of law, and shall make a recommendation to the City Council. The City Council shall retain the final power and authority to determine said matters. The action of the Council on said matters after the hearing by the Hearing Examiner shall be in the same manner as that provided for actions pursuant to TMC § 1.23.050A. The manner and procedure of such hearings conducted by the Hearing Examiner shall be the same as that provided in Chapter 1.23 TMC. Consideration of the Hearing Examiner’s recommendation shall be in accordance with the provisions of Chapter 1.70 TMC.
(Ord. 20579 § 1, 1975-11-05; Ord. 26129 § 1, 1997-09-16)
A. 
The City Staff Insurance Committee shall consist of the Human Resources Director, Finance Director, City Attorney, Risk Manager, or their designees, and an appointee of the Director of Public Utilities; provided, however, that when the phrase “City Staff Insurance Committee” is used herein in the context of acting on Department of Public Utilities matters, including, but not limited, to insurance procurement or broker selection for the Department, the composition of said committee shall be as expressly designated by the Director of Utilities.
B. 
After receiving recommendations from the City Staff Insurance Committee, the City Manager for General Government, and/or the Director of Utilities for the Department of Public Utilities, as the case may be, may purchase any reasonably necessary insurance, bonds, employee health and welfare benefit coverage, and/or employee benefit plan administration services. Annual reports shall be provided to the City Council and to the Public Utility Board, as the case may be, setting forth the general insurance, bond, benefit coverages, and administrative services which are purchased and the cost for said coverages and services.
C. 
The City Council for General Government, or the Public Utility Board for the Department of Public Utilities, as the case may be, may, upon receiving the recommendation of the City Staff Insurance Committee, appoint, hire, and/or retain an insurance broker or brokers for City General Government or the Department of Public Utilities, respectively.
D. 
In the event that the City Manager and Director of Utilities agree that it may be beneficial to retain one or more brokers to provide certain insurance or employee benefit coverages, or provide Risk Management services for both City General Government and the Department of Public Utilities, one or more brokers for such services may be retained with the approval of both the Public Utility Board and City Council.
E. 
The City Staff Insurance Committee recommendations for the hiring of said broker(s) shall be pursuant to the competitive request for proposal procedure that is applicable to professional consulting services contracts.
F. 
The functions of the insurance broker(s) of record may include, but not be limited to: (1) advising the City Staff Insurance Committee regarding the best method of meeting the City’s insurance, bonding, and employee benefit plan administration needs; (2) submitting proposals and obtaining quotation for such insurance; (3) placing such coverages on request of the appropriate City staff, following review of such quotations by the City Staff Insurance Committee; and (4) meeting with and conferring with the City Staff Insurance Committee and/or Risk Manager, or designated staff person, as is deemed necessary, to perform the services herein outlined. The City, through its City Staff Insurance Committee, retains the right to solicit and receive quotations for insurance, bond, and employee benefit plan administration services, and to place insurance or contract for said services directly with brokers, carriers, or administrators to the exclusion of any retained broker.
G. 
There shall be an agreement with the retained broker(s) which sets forth the scope of services for the broker, which may include but is not limited to: (1) assisting in procuring insurance and bonds; (2) advising on self-insurance and risk management matters; (3) assisting in soliciting and obtaining quotations for insurance, bonds, and employee benefit plan services; and (4) placing insurance as approved by the City Council, Public Utility Board, or appropriate City official which has authority therefor.
H. 
The broker(s) of record shall be appointed for term(s) not to exceed five years. The term shall be subject to termination by either the broker or the City upon written notice to the other party. The broker(s) of record shall be compensated based on an agreed annual and/or hourly rate. In the event the broker(s) is/are paid a commission based on the placement of insurance, that commission shall be credited against the agreed compensation. In such case, the broker(s) shall immediately disclose in writing commissions or compensation received and the details thereof to the Risk Manager or designated staff person.
I. 
The broker(s) shall provide the City with satisfactory evidence of a policy of professional liability insurance in the principal sum of not less than $1,000,000.00.
(Ord. 22594 § 1, 1982-01-12; Ord. 24219 § 1, 1988-10-25; Ord. 26827 § 1, 2001-07-10)