In order for a municipal board, commission or committee to conduct a meeting, except to adjourn to a later time and/or date, a quorum must be present. A quorum shall be not less than 50 percent of the total membership of the board, commission or committee. Vacancies in memberships shall be counted in determining whether or not there is a quorum.
(S.G.C. 2.60.010; Ord. 74-114 § 3(b), 1974)
Action by a board, commission or committee shall be by affirmative vote. The affirmative vote of no less than 50 percent of the membership of the board, commission or committee shall be required for such action to be taken. Vacant memberships shall be counted in determining whether or not this majority requirement is met.
(S.G.C. 2.60.020; Ord. 74-114 § 3(c), 1974)
All recommendations forwarded to the assembly of the city and borough shall have the endorsement of the majority of the entire committee, and the vote taken on the proposal shall be reflected in the forwarded recommendation.
(S.G.C. 2.60.030; Ord. 74-114 § 3(d), 1974)
A. 
The minutes of each board or commission shall show those in attendance at each meeting, and whether an absent member is excused or not. Three unexcused absences, as determined by the appointed board or commission, in one year by a member shall automatically be cause for forfeiture of membership position.
B. 
The vacancy shall be filled by the assembly. The person taking over the vacated position shall serve the remainder of the unexpired term.
(S.G.C. 2.60.040; Ord. 74-114 § 3(e), 1974; Ord. 86-700 § 4(B), 1986)
A. 
The use of teleconferencing at meetings of boards, commissions and committees is for the convenience of government officials and the public. Teleconference participation by the members of boards, commissions and committees and the public is authorized by AS 44.62.310(a) and 44.62.312. While physical presence of the members and the public is the preferred method of participation at the meetings, the members and the public are allowed to participate at assembly meetings in the following manner:
1. 
Participation of members by teleconference.
a. 
Any member may participate in any meeting by teleconference. Teleconference participation is solely at the discretion of the member who requests this method of participation if the member is out of town or incapacitated. The member shall notify the secretarial staff for that board, commission or committee to arrange for teleconference participation at least 24 hours before any regular meeting, and at least 12 hours before any special meeting.
b. 
A member who is the presiding officer of any board, commission or committee may also participate in any meeting by teleconference. The presiding officer shall notify the secretarial staff for that board, commission or committee at least 24 hours before any regular meeting, and at least 12 hours before any special meeting to arrange for teleconference participation. However, the presiding officer shall not preside over the meeting when participating by teleconference.
c. 
Any member participating by teleconference shall be deemed to be present at the meeting for all purposes, including for quorum and voting, except as provided in subsection (A)(1)(b) of this section.
d. 
Any member participating by teleconference shall have the same right to participate in any matter as if physically present at the meeting, including executive sessions, adjudicatory matters, and presentations. Reasonable efforts shall be made to make available to the member participating by teleconference any pertinent documents that are to be discussed and/or acted upon.
e. 
Any member participating by teleconference shall have the same right to vote on any matter as if physically present at the meeting. All voting at the meeting shall be by roll call vote. It is at the discretion of the member who is participating by teleconference to determine whether the member has had the opportunity to evaluate all pertinent information, including any testimony and/or evidence, and is prepared to vote.
f. 
Teleconference participation at any meeting is limited to four times a year by each member.
2. 
Participation of public by teleconference. Any member of the public who will not be present within the city and borough of Sitka during the meeting, and who wants to participate by teleconference concerning any agenda item which allows for public participation, may request participating by teleconference. The member of the public shall provide the secretarial staff for that board, commission or committee, who is listed on the city and borough of Sitka website, with a telephone contact number for the teleconference participation at least 24 hours before any regular meeting, and at least 12 hours before any special meeting. The secretarial staff will call that phone number during the public participation section on the agenda item.
B. 
Cost of teleconference participation. A member of any board, commission, or committee and any member of the public who participates by teleconference shall not be charged for any telephone costs associated with the teleconference participation.
(S.G.C. 2.60.050; Ord. 06-01A(2) § 4(B), 2006)
Notwithstanding the mandates set forth in the Sitka Home Rule Charter Section 2.11(a) with regard to elected positions such as assembly and school board, a municipal employee may be eligible for appointment to a municipal board, commission or committee if that board, commission or committee has no oversight or policy making authority over the department in which they, or an immediate family member, work or are assigned. “Immediate family member” has the same meaning as defined in SGC § 1.05.080(E).
(S.G.C. 2.60.060; Ord. 16-02 § 4, 2016)