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City of Kenmore, WA chevron_right chevron_right Kenmore Administrative Code chevron_right Title F Finance

Title F Finance

ATTACHMENTS

Asset Disposition Form

Asset Acquisition Form

Travel Policy FAQS

Travel Reimbursement Form

Travel Advance Request

Credit Card Travel Form

Conference and Travel Report

Certification of Missing Receipt

Appendix 1, Purchase Card Application

Appendix 2, Cardholder Agreement

Appendix 3, Cardholder Account Maintenance Form

Appendix 4, Reconciliation Process

Appendix 5, Card User Agreement

Attachment 1 - Appendix A, Competitive Bids for Public Works

Attachment 2 - Appendix B, Right of Way Acquisition Procedures

Article F-1 SMALL AND ATTRACTIVE ASSETS POLICY

§ 0 SMALL AND ATTRACTIVE ASSETS POLICY.

§ 1.1 General.

§ 1.2 Responsibility of Department Heads.

§ 1.3 Asset Identification.

§ 2 PROCEDURES.

§ 2.1 Additions.

§ 2.2 Deletions.

§ 2.3 Transfers.

§ 2.4 Lost or Stolen Assets.

§ 2.5 Donated Assets.

§ 2.6 Sale and Disposal of Assets.

§ 2.7 Inventory.

Article F-2 TRAVEL POLICY

§ 0 TRAVEL POLICY.

§ 1 DEFINITIONS.

§ 2 AUTHORIZATION.

§ 3 ALLOWABLE EXPENSES.

§ 5 LODGING ACCOMMODATIONS.

§ 7 TRANSPORTATION AND VEHICLE EXPENSES.

§ 8 INCIDENTAL TRAVEL EXPENSES.

§ 9 NOT AUTHORIZED FOR REIMBURSEMENT – INCIDENTAL EXPENSES.

§ 10 OUT-OF-STATE TRAVEL.

§ 11 TRAVELING OVER A WEEKEND (NON-EXEMPT EMPLOYEES).

§ 12 USE OF CITY CREDIT CARD.

§ 13 PROCEDURE FOR REIMBURSEMENT AND FOR REPORTING CREDIT CARD CHARGES.

§ 14 COMPENSATION FOR NON-EXEMPT EMPLOYEES DURING OVERTIME TRAVEL.

Article F-3 PURCHASING CARDS

§ 0 PURCHASING CARDS.

§ 1.1 Employee Eligibility.

§ 1.2 Purchase Card Use – General.

§ 1.3 Conditions that must be met when using the Purchasing Card.

§ 1.4 Card Restrictions.

§ 1.5 Misuse of the Purchasing Card.

§ 1.6 Card Cancellation.

§ 2 PROCEDURE.

§ 2.1 General Information.

§ 2.2 Making A Purchase in person.

§ 2.3 Making a Telephone, Mail, Internet or Fax Order.

§ 2.4 Procedures After Purchase – Reconciliation.

§ 2.5 Lost or Stolen Card.

§ 2.6 Changes to Cardholder information.

§ 3 RESPONSIBILITIES.

Article F-4 PURCHASING POLICY

§ 0 PURCHASING POLICY

§ 1 MISSION, GOALS, POLICY STATEMENT, AND GENERAL GUIDELINES.

§ 2 REGULATIONS AND REFERENCE.

§ 3 PURCHASES OF SUPPLIES, MATERIALS, SOFTWARE, AND EQUIPMENT NOT RELATED TO PUBLIC WORKS.

§ 4 PUBLIC WORKS (RCW 35A.40.210, RCW 35.23.352).

§ 5 FEDERAL PROCUREMENT POLICY/GUIDELINES.

§ 6 CONTRACTS FOR CONSULTANT, VENDOR, AND ARTIST SERVICES.

§ 7 COMMUNITY SERVICE ORGANIZATIONS.

§ 9 DEFINITIONS.

Article F-5 CONTRACT PROCEDURES POLICY

§ 0 CONTRACT PROCEDURES POLICY.

§ 1 INTRODUCTION.

§ 2 APPROVAL/AUTHORIZATION.

§ 2.1 Purchasing Policy Requirement.

§ 2.2 Authorization Verification.

§ 2.3 City Manager’s Preference.

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