Regular meetings of the Architectural Review Board ("Board") shall be
held at the call of the Chairman, on no less than 72 hours' notice to all
Board members.
The Board shall not consider any application for a building permit which
has not been received by the Board at least five business days before any
meeting at which consideration or action is sought.
The Clerk of the Board shall post all meeting notices, and notices of
public hearing in accordance with law and shall cause such notices to be published
where required by law.
At least one day before each meeting, the Clerk shall prepare the agenda
for the meeting and cause the same to be delivered to the Board members, and
copies of the agenda shall be available at the meeting.
Members of the public shall not be entitled to be heard on matters which
are not the subject of public hearing, except with the permission of the Board.
On matters which are the subject of public hearing, all interested persons
shall be afforded a reasonable opportunity to be heard during the hearing.
All action taken by the Board shall be taken at a public meeting, although
the Board may convene in executive session to discuss any matter where permitted
by law.
The Clerk shall keep minutes of all meetings of the Board, and the vote
of each member upon each matter shall be recorded. Where appropriate, the
Clerk may (and in the case of public hearings, the Clerk shall) cause stenographic
verbatim minutes to be taken of all of the proceedings before the Board at
any meeting. Transcripts of such proceedings may be made available to persons
requesting same, provided that the fee authorized by the Public Officers Law
or other law is paid at the time such request is made.
In the event that a public hearing is to be held, notice thereof shall
be published in the official newspaper of the Village of North Hills at least
five days before such hearing.