Township of Robbinsville, NJ
Mercer County
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Table of Contents
Table of Contents
[HISTORY: Adopted by the Township of Washington (now Township of Robbinsville) by Ord. No. 90-18 (§ 2-55 of the 2001 Code); amended in its entirety 8-30-2005 by Ord. No. 2005-29. Subsequent amendments noted where applicable.]
All bills or claims against the Township shall be in writing, fully itemized on such forms or vouchers that the governing body shall approve. All such vouchers shall be sworn to by the claimant before submission for approval and payment, as per N.J.S.A. 40A:5-16.
The Township Administrator is hereby designated the "certifying and approval officer." The Township Administrator shall examine all bills or claims for payment to ascertain if proper administrative procedures have been followed with reference to the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.), the Local Budget Law (N.J.S.A. 40A:4-1 et seq.) and the Township Purchasing Policy Procedures which shall be adopted by resolution.
The bill or claim duly certified shall be prepared for inclusion on a bill list by the Chief Financial Officer and submitted to the governing body at least two days prior to its next regular business meeting, or at such other meeting of the month as may be designated by resolution or ordinance of the governing body.
All claims shall be considered by the governing body, which shall approve or reject the same in its discretion. In the event the governing body rejects any claim presented to it, the reason for such rejection shall be stated. Any disapproved claim shall be referred back to the Township Administrator with such instructions as the governing body may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes through an appropriate claims register, indicating that the governing body has by formal action approved or disapproved the claims. All records pertaining to approved or disapproved bills or claims shall be available for public inspection.
After the claims have been approved, the Chief Financial Officer shall prepare the necessary checks for payment, which checks shall be signed by such persons as designated at the annual reorganization meeting of the governing body.