There shall be a Department of Records, the head of which shall be the Town Clerk, who shall be appointed by the Town Manager and confirmed by the Town Council.
The Town Clerk shall:
A. 
Serve as Secretary of the Council and perform such other duties for the Council as it may require. He/she shall authenticate by his/her signature and be responsible for the filing, indexing, publication and safekeeping of all records of all proceedings by the Council.
B. 
Administer and make all the preparations for elections, keep and maintain all election records and have custody of all property used in connection with elections, in accordance with state laws and Town ordinances.
C. 
Record in full, uniformly and permanently, all ordinances and authenticate the same.
D. 
Publish in a timely fashion all adopted ordinances and orders of the Council and all legal notices, including public hearings required by law or ordinance.
E. 
Administer to every person appointed to any Town office the proper oath of office and keep an accurate record of the appointment and the administration of the oath.
F. 
Notify the appointing authority of the impending expiration of the term of office of a member of any board or commission, said notice to be given at least 30 days before such expiration.
G. 
File and preserve all contracts, surety bonds, certificates of qualifications for office and other documents not required by other provisions therein to be filed elsewhere.
H. 
Issue all licenses and permits and collect the fees required therefrom provided by state law and Town ordinances.
I. 
Obtain and maintain all records and statistics relating to birth, marriages and deaths as required by law.
J. 
Be the custodian of the Official Town Seal.
K. 
Perform all duties and exercise all powers incumbent upon or invested in Town Clerks by state law.
L. 
Maintain in his/her office a public information service and, in response to reasonable requests, furnish information and material concerning the Town government. Nothing herein shall be construed to require the Town Clerk to supply or to request any other department to supply the type of information which either state law or the public interest requires to be kept confidential.
M. 
Notify the Town Manager and any official required to file a corporate surety bond as qualifying for office, when such bond or renewal thereof has not been filed promptly on time; require thereon signed certification as to form and legal and financial sufficiency by the Town Attorney before acceptance of any such bond; and accept, file and preserve all such bonds.
N. 
Notify the Town Manager on or within one week after the expiration date of each license or permit, when a new license or permit to take effect on such expiration date has not been applied for, except when the Town Clerk knows that no new license or permit is required.
[Amended 7-12-2005 by Order No. 69-05]
O. 
Account for all public moneys received by him/her in such manner as the Finance Director may prescribe.
P. 
Notify all department heads of Council actions of concern to them.
Q. 
Perform all duties and exercise all powers incumbent upon or vested in Town and City Clerks generally, which are not inconsistent with the Town Charter.