A. 
There shall be a Department of Finance, the head of which shall be the Finance Director, who shall be the Tax Collector-Treasurer and be appointed by the Town Council, until such time, if any, as the Charter is amended, in which case appointment shall be made by the Manager. In either case, tenure shall be at the pleasure of the appointing authority.
B. 
Within the Department of Finance there shall be the Division of Accounting and Control, the head of which shall be the Finance Director, who shall also serve as Deputy Purchasing Agent; and a Division of Treasury, the head of which shall be the Deputy Tax Collector-Treasurer.
The Town Manager, Tax Collector-Treasurer and Deputy Tax Collector Treasurer and any other person, as determined by the Town Council, shall give bond for the faithful discharge of their duties to the Town of Standish, in such sum as the Council shall determine and direct and with surety or sureties to be approved by the Council. The premiums on said bonds shall be paid by the Town.
A. 
The Finance Director shall be responsible for the proper preaudit and recording of all financial transactions of the Town. He/she shall be responsible for assisting the Manager with financial planning, budgeting, reporting and control.
B. 
The Finance Director shall purchase all supplies, materials and equipment required by the various departments. He/she shall purchase commodities of high quality at the best competitive cost. The Finance Director shall also be responsible for the sale of surplus, obsolete or unused supplies material and equipment whenever the same shall no longer be required for Town purposes. Under the direction and authority of the Town Council, he/she shall supervise and manage the sale of other property, including real estate subject to the limitation of this Article.
C. 
The Finance Director shall audit and file in his/her office all insurance policies placed on Town property.
[Amended 8-10-2004 by Order No. 92-04]
The Treasury Division, the head of which shall be the Deputy Tax Collector-Treasurer, shall be responsible for the proper and accurate accounting and recording of all money due the Town, shall collect all bills and, in all respects, shall comply with all laws and ordinances concerning money due or received by the Town. All moneys received by the Treasury Division shall be deposited from time to time, as the Finance Director may prescribe, in an official depository designated by the Town Council to the credit of the Town and shall be recorded and accounted for on the date received. The Tax Collector/Treasurer, pursuant to Title 36 M.R.S.A. § 906, is authorized to apply any tax payment received from an individual as payment for any property tax against outstanding or delinquent taxes due on said property in chronological order beginning with the oldest unpaid tax bill.
A. 
Limitation. No purchase of supplies, material and equipment shall be made unless appropriated for by the Town Council, except as otherwise provided in the Town Charter, or in the event of an emergency, the Town Manager shall authorize such appropriation.
B. 
Written requisition and purchase order required. Purchases shall be initiated only on written requisition, on such forms as the Deputy Purchasing Agent with the approval of the Town Manager may require. All such requisitions shall state the quantity, quality, description and other specifications of the item or items desired, the line item account number and estimated price, which estimated price shall not be less than 20% of the final price, and shall be signed by the head of the department, office or agency against whose appropriation is to be charged such expenditure. Following verification of available funds, a purchase order will be generated and submitted to the Deputy Purchasing Agent and/or the Town Manager for final authorization.
C. 
Purchases to $5,000. Purchases involving up to $5,000 may be made in the open market by the Deputy Purchasing Agent without competitive bids or solicitations. In the absence of the Deputy Purchasing Agent due to vacation or sick leave, the Deputy Tax Collector-Treasurer shall have the authority to approve expenditure requisitions of up to $5,000 with the advice of the Finance Committee Chair.
[Amended 5-10-2022 by Order No. 15-22]
D. 
Purchases over $5,000. All purchases involving an expenditure of more than $5,000 shall require documentation that at least three price quotes have been obtained (written, oral, telephone and/or catalog methods are acceptable). Such documentation shall be forwarded to the Deputy Purchasing Agent as an attachment to the purchase order being submitted for approval. Verbal quotations shall be solicited from a minimum of three qualified bidders, if available. The quotes must be documented and attached to the purchase order. A purchase order signed by the Deputy Purchasing Agent is required.
[Amended 5-10-2022 by Order No. 15-22]
E. 
Competitive bid procedure. All bids shall be in writing, sealed, with outside envelope or wrapper plainly marked "Bid, not to be opened until (with appropriate date inserted)" and mailed to or filed with the Deputy Purchasing Agent. No official or employee of the Town shall open such a bid until the appointed time. At the time and place stated in the public notice, all bids shall be opened publicly by the Town Deputy Purchasing Agent. In the instance of bids in excess of $25,000, the Capital Improvements Committee shall meet within seven days of bid opening to review bids in order to recommend an appropriate course of action. Bid openings shall be open to the public. If any citizens who are not Town officials or employees or if any representative of the press are present, such bids shall at that time either be made available for examination by such citizens or press representatives or shall be read aloud in a manner to be heard plainly by those in attendance.
[Amended 5-10-2022 by Order No. 15-22]
F. 
Awards. Awards up to $5,000 shall be made by the Deputy Purchasing Agent to the best vendor with price, quality and service considered, subject to the right to reject any and all bids. Awards ranging from $5,000 to $25,000 shall be approved by the Deputy Purchasing Agent and Town Manager, subject to conditions outlined above. Awards of more than $25,000 shall be made subject to the aforementioned conditions and with the approval by the Town Council, upon approval and recommendation of the Capital Improvements Committee, Town Manager and Deputy Purchasing Agent.
[Amended 5-10-2022 by Order No. 15-22]
G. 
Purchase record. The Deputy Purchasing Agent shall keep a record of all properly submitted bids and all purchases made, and such record shall be open to proper inspection by any interested person.
H. 
Emergency purchases. The regulations provided by this Article shall not be applicable to any specific case determined by the Town Council to be an emergency; in such cases the Town Manager may make such immediate purchases as the Council may authorize, in such manner as the Council may authorize.
I. 
Sales of surplus stock under $1,000. The Deputy Purchasing Agent shall conduct the sale of any municipal supplies, materials and equipment no longer used or required by the Town or that have become obsolete, worn out or scrapped and having a value of less than $1,000 on request of the proper department head, bearing the written approval of the Town Manager. The method of sale shall be determined by the Deputy Purchasing Agent, with the approval of the Town Manager.
[Amended 5-10-2022 by Order No. 15-22]
J. 
Sales of surplus stock of $1,000 or more. No municipal supplies, materials and equipment no longer used or required by the Town or that have become obsolete, worn out or scrapped and having a value of $1,000 or more shall be offered for sale unless and until the Town Council so orders. The method of sale shall be determined by the Town Council and may include competitive bidding, open sales or auction. Following approval of the method of sale by the Town Council. the Deputy Purchasing Agent is authorized to complete the sale. Open sales and auctions may be electronic, and the Deputy Purchasing Agent may create a continuous electronic auction to which new supplies and equipment are added as deemed appropriate. Supplies or equipment not sold within 60 days of being offered may be deemed by the Deputy Purchasing Agent to have no value and be disposed of in an appropriate manner. A report of all sales and the disposition of all unsold supplies and equipment shall be made to the Town Council.
[Amended 5-10-2022 by Order No. 15-22]
(1) 
Competitive bidding. Sales under the competitive bidding procedure shall be made to the highest responsive, responsible bidder and in conformance with § 3-29E; provided, however, that the Capital Improvements Committee does not have a role in the bid process. The Deputy Purchasing Agent shall have the authority to award bids. provided that all awards of bid of $20,000 or more shall be approved by the Town Council.
(2) 
Open sale. The Deputy Purchasing Agent may periodically conduct an open sale of surplus supplies and equipment. The date and location of such sales shall be publicized in a newspaper of general circulation and shall be publicized in any other manner which will be likely to inform the public of the pending sale.
(3) 
Auction. The Deputy Purchasing Agent may periodically conduct an auction of surplus supplies and equipment. The date and location of such auctions shall be published in a newspaper of general circulation and shall be publicized in any other manner which will be likely to inform the public of the pending auction.
K. 
Sale of real property – tax acquired. Tax acquired property shall be disposed of pursuant to Chapter 70 of the Code.
[Added 5-10-2022 by Order No. 15-22]
L. 
Sale of real property – non-tax acquired. If a non-tax acquired property is to be offered for sale, the Town Council shall determine the method of sale. Methods may include, but are not limited to, brokerage sale, negotiated sale or public bid process. The Town reserves the right to establish such conditions or restrictions on the subsequent use of the property as it deems in the best interest of the Town. If the property is put out to public bid for sale to the highest bidder, the Town shall reserve the right to establish a minimum bid, to reflect any bid less than the stated minimum bid, and to establish such other conditions or restrictions on the bid it deems in the best interest of the Town. Following approval of the method of sale by the Town Council, the Town Manager is authorized to complete the sale, including execution and delivery of the deed and such other paperwork reasonably incident to the sale. The proceeds of the sale shall be distributed as determined by the Town Council, subject to appropriation by Town Meeting.
[Added 5-10-2022 by Order No. 15-22]