There shall be a Department of Records, the
head of which shall be the Town Clerk, who shall be appointed by the
Town Manager and confirmed by the Town Council.
Serve as Secretary of the Council and perform such
other duties for the Council as it may require. He/she shall authenticate
by his/her signature and be responsible for the filing, indexing,
publication and safekeeping of all records of all proceedings by the
Council.
Administer and make all the preparations for elections,
keep and maintain all election records and have custody of all property
used in connection with elections, in accordance with state laws and
Town ordinances.
Publish in a timely fashion all adopted ordinances
and orders of the Council and all legal notices, including public
hearings required by law or ordinance.
Administer to every person appointed to any Town office
the proper oath of office and keep an accurate record of the appointment
and the administration of the oath.
Notify the appointing authority of the impending expiration
of the term of office of a member of any board or commission, said
notice to be given at least 30 days before such expiration.
File and preserve all contracts, surety bonds, certificates
of qualifications for office and other documents not required by other
provisions therein to be filed elsewhere.
Maintain in his/her office a public information service
and, in response to reasonable requests, furnish information and material
concerning the Town government. Nothing herein shall be construed
to require the Town Clerk to supply or to request any other department
to supply the type of information which either state law or the public
interest requires to be kept confidential.
Notify the Town Manager and any official required
to file a corporate surety bond as qualifying for office, when such
bond or renewal thereof has not been filed promptly on time; require
thereon signed certification as to form and legal and financial sufficiency
by the Town Attorney before acceptance of any such bond; and accept,
file and preserve all such bonds.
Notify the Town Manager on or within one week after
the expiration date of each license or permit, when a new license
or permit to take effect on such expiration date has not been applied
for, except when the Town Clerk knows that no new license or permit
is required.
Perform all duties and exercise all powers incumbent
upon or vested in Town and City Clerks generally, which are not inconsistent
with the Town Charter.