[HISTORY: Adopted by the Town Board of the Town of Irondequoit: Art. I, 3-2-1978, Art. II, 2-23-1989. Amendments noted where applicable.]
As used in this Article, the following terms shall have the meanings indicated:
- The Town of Irondequoit and its departments, divisions, offices, bureaus and boards or commissions created or appointed by the Town Board, and any special or improvement district of the town, other than a library district, a fire district, a district corporation or a district having a separately elected governing body.
- The same meaning as set forth in Subdivision 4 of § 86 of the Public Officers Law, as amended or changed.
The following persons are hereby designated as records access officers for the agency:
The records access officers shall be responsible for assuring that agency personnel:
Comply with the requirements and provisions of the Freedom of Information Law, the rules and regulations of COPAR and with this Article in providing access to agency records.
Maintain an up-to-date subject matter list of records; update it twice a year; and make it available for public inspection and copying.
Explain, in writing, reasons for denial of access and advise the requester of the right to appeal, setting forth the name, title, business address and telephone of persons to whom the appeal may be taken.
Upon request, calculate in advance the total cost of copies.
Permit the requester to make his or her own copy without damaging the record and without relinquishing custody of the same.
Records of the agency are located at the Town Hall, 1280 Titus Avenue, Rochester, New York 14617, or the following respective offices: Office of the Town Clerk, 1280 Titus Avenue, Rochester, New York 14617.
All requests for public access to records shall be accepted and records produced during all hours that the Town Hall (or the respective offices) is regularly open for business (i.e., 9:00 a.m. to 5:00 p.m.).
In the case of the office where regular hours are not kept, any person wishing to inspect and copy records therein may contact the Town Clerk at 1280 Titus Avenue, Rochester, New York 14617, 467-8840 to arrange an appointment for such purpose.
A request to inspect or for a copy of a record shall reasonably describe the same and shall be in writing.
The Town Board or the Town Attorney is hereby designated to hear and determine appeals from a denial of access to agency records in accordance with the Freedom of Information Law, rules and regulations of COPAR and this Article.
The Town Supervisor shall respond to requests for a record of the name, title, salary and public office address of every officer and employee of the agency.
Unless another fee is prescribed by state law, the fees shall be as follows:
Photocopying a record not exceeding nine by fourteen (9 x 14) inches: $0.25.
Copies of records in excess of nine by fourteen (9 x 14) inches: the actual cost of reproduction, not including the fixed costs, such as salary of the employee.
Typed or handwritten transcripts: the actual clerical time involved in making the transcript.
Records Retention and Disposition Schedule MU-1, issued pursuant to Article 57-A of the Arts and Cultural Affairs Law, as amended or changed, and containing legal minimum retention periods for municipal government records, is hereby adopted for use by all municipal officers in disposing of municipal government records listed therein.
In accordance with Article 57-A of the Arts and Cultural Affairs Law, as amended or changed:
Only those records will be disposed of that are described in Records Retention and Disposition Schedule MU-1 after they have met the minimum retention period prescribed therein.
Only those records will be disposed of that do not have sufficient administrative, fiscal, legal or historical value to merit retention beyond established time periods.