As used in this Article, the following terms
shall have the meanings indicated:
AGENCY
The Town of Irondequoit and its departments, divisions, offices,
bureaus and boards or commissions created or appointed by the Town
Board, and any special or improvement district of the town, other
than a library district, a fire district, a district corporation or
a district having a separately elected governing body.
RECORD
The same meaning as set forth in Subdivision 4 of § 86
of the Public Officers Law, as amended or changed.
The following persons are hereby designated
as records access officers for the agency:
A. The Town Supervisor, Town Hall, 1280 Titus Avenue,
Rochester, New York 14617;
B. The Town Clerk, 1280 Titus Avenue, Rochester, New
York 14617; and
C. Commissioner of Public Works/Superintendent of Highways,
1280 Titus Avenue, Rochester, New York 14617.
The records access officers shall be responsible
for assuring that agency personnel:
A. Comply with the requirements and provisions of the
Freedom of Information Law, the rules and regulations of COPAR and
with this Article in providing access to agency records.
B. Maintain an up-to-date subject matter list of records;
update it twice a year; and make it available for public inspection
and copying.
C. Explain, in writing, reasons for denial of access
and advise the requester of the right to appeal, setting forth the
name, title, business address and telephone of persons to whom the
appeal may be taken.
D. Upon request, calculate in advance the total cost
of copies.
E. Permit the requester to make his or her own copy without
damaging the record and without relinquishing custody of the same.
A request to inspect or for a copy of a record
shall reasonably describe the same and shall be in writing.
The Town Board or the Town Attorney is hereby
designated to hear and determine appeals from a denial of access to
agency records in accordance with the Freedom of Information Law,
rules and regulations of COPAR and this Article.
The Town Supervisor shall respond to requests
for a record of the name, title, salary and public office address
of every officer and employee of the agency.
Unless another fee is prescribed by state law,
the fees shall be as follows:
A. Photocopying a record not exceeding nine by fourteen
(9 x 14) inches: $0.25.
B. Copies of records in excess of nine by fourteen (9
x 14) inches: the actual cost of reproduction, not including the fixed
costs, such as salary of the employee.
C. Typed or handwritten transcripts: the actual clerical
time involved in making the transcript.
[Adopted 2-23-1989; amended in its entirety 10-20-2020 by L.L. No. 4-2020]
Retention and Disposition Schedule for New York
Local Government Records (LGS-1), issued pursuant to Article 57-A
of the Arts and Cultural Affairs Law, as amended or changed, and containing
legal minimum retention periods for municipal government records,
is hereby adopted for use by all municipal officers in disposing of
municipal government records listed therein.
In accordance with Article 57-A of the Arts and Cultural Affairs
Law, as amended or changed:
A. Only those
records will be disposed of that are described in Retention and Disposition
Schedule for New York Local Government Records (LGS-1) after they
have met the minimum retention period prescribed therein.
B. Only those
records will be disposed of that do not have sufficient administrative,
fiscal, legal or historical value to merit retention beyond established
time periods.