The Clerk shall serve as Clerk of the Township
Committee. He shall attend and keep the minutes of all meetings of
the Committee. The minutes shall be signed by the officer presiding
at the meeting and by the Clerk.
The Clerk shall have custody of and safely keep
all records, books and documents of the Township, except those committed
by ordinance to any other office or transferred thereto by the Township
Committee. He shall, on request and the payment of the fees prescribed
therefor by resolution of the Township Committee for the use of the
Township, furnish a certified copy of any such paper in his custody
under the Corporate Seal of the Township.
The Clerk shall cause the Corporate Seal of
the Township to be affixed to instruments and writings when authorized
by ordinance or resolution of the Township Committee or when necessary
to exemplify any document on record in his office, or to certify any
act or paper which from the records in his office appears to have
been a public act of the Township or a public document. He shall not
affix the Seal or cause or permit it to be affixed to any other instrument,
writing or paper unless required by law or ordinance.
The Clerk, subject to the supervision of the
Township Committee, shall:
A. Be the depository for and custodian of all official
surety bonds furnished by or on account of any officer or employee,
except his own bond which shall be placed in the custody of the Treasurer;
of all insurance policies upon or with respect to risks insured for
the benefit of the Township or to protect it against any claim, demand
or liability whatsoever; and all formal contracts for work, labor,
services, supplies, equipment and materials to which the Township
may be a party.
B. Be the depository for and custodian of all performance
bonds running to the Township as obligee, or any other form of security
given by any contractor, subdivision developer or other person on
account of work done or to be done in or for the Township.
C. Have custody of all leases of property owned by the
Township.
D. Report to the Township Committee annually, at such
time as it may require, on the coverage, expiration date and premium
of each surety bond and contract of insurance; the nature and terms
of outstanding leases, the rent reserved by each, and their respective
expiration dates.
The Clerk shall maintain a current compilation
of all administrative rules and regulations which shall be available
for public inspection in his office during business hours. No rule
or general regulation made by any department, officer, agency or authority
of the Township, except such as relates to the organization or internal
management of the municipal government or a part thereof, shall take
effect until it is filed with the Clerk.
The Clerk shall have the power to administer
oaths in all matters concerning Township business.
The Township Clerk shall, within five days after
the Township Committee has appointed or elected any officer, whether
to fill a vacancy or otherwise, cause to be delivered to or left at
the place of abode of the person so elected or appointed a written
notice of his election or appointment, and within the same time shall
file a certified copy of the record of the election or appointment
with the Clerk of the County of Sussex.
In addition to such other functions, powers
and duties as may be prescribed by ordinance, and subject to the supervision
and direction of the Township Committee, the Clerk shall:
A. Perform all the functions required of municipal clerks
by the General Election Law (Title 19 of the Revised Statutes) and any other law or ordinance.
B. Administer the provisions of Township ordinances with
references to the licensing of occupations and activities for which
licenses are required by law or ordinance to be obtained from the
Clerk.
C. Have such other different and additional functions,
powers and duties as may be prescribed by law or ordinance or delegated
to him by the Township Committee.
[Amended 4-25-2016 by Ord. No. 2016-04]
The office of Deputy Township Clerk shall be and hereby is established
for the Township of Andover, Sussex County, New Jersey, pursuant to
the provisions of N.J.S.A. 40A:9-135.
A. The
Deputy Township Clerk shall serve for one year.
B. The
Deputy Township Clerk shall have all the powers and perform all the
duties of the Township Clerk during such times and for such specific
periods as the Township Clerk shall be absent, disabled, or when delegated
by the Township Clerk to exercise such powers and perform such duties.
The Deputy Township Clerk shall also perform such function and duties
as may be assigned to him by the Township Clerk or the Township Committee.