[HISTORY: Adopted by the Town Council of the Town of Farmington 7-1-1991; amended in its entirety 1-13-2004. Subsequent amendments noted where applicable.]
Code of Ethics — See Ch. 24.
Regular Council meetings shall be held on the second and fourth Tuesday of each month.
Each meeting shall start at 7:00 p.m.
The Council agenda, with supporting material, shall be delivered to Council members the Thursday preceding each meeting. The deadline for regular items to be included in the agenda shall be 4:30 p.m. on the Tuesday prior to the regular meeting.
Additional special Council meetings may be called by the Chair. Any Council member may request that a special Council meeting be called. In the event the Chair declines to call a special Council meeting, three members of the Council may call a special Council meeting.
Agendas for all Council meetings shall be prepared by the Town Manager in consultation with the Chair.
[Amended 1-9-2018; 1-14-2020]
The proceedings of the Council shall be conducted in accordance with Robert's Rules of Order.
The Chair of the Town Council, who may also be referred to as the "Mayor," shall preside over all meetings of the Council.
Each member shall be provided with an agenda in advance of each meeting.
All votes shall be "aye" or "nay," and the vote of each member shall be recorded. In cases where there are no "nays" or "ayes," the Secretary shall record the vote as unanimous, unless a member who did not cast an audible vote requests that his or her vote be recorded otherwise. The Clerk shall have ample time to record the vote before moving on to the next agenda item.
All members present shall vote on each question, except when a member has, or believes he or she has, a conflict of interest. In such circumstance, the member shall comply with the Code of Ethics, Chapter 24 of the Farmington Code.
A motion to limit or extend limits of debate, a motion for the previous question (i.e., to “call the question”) or a motion to suspend, alter or amend these rules of procedure shall require a two-thirds vote of the members present, but not fewer than four affirmative votes.
Public comments may be limited to five minutes per speaker at the discretion of the Chair.
The order of business of the regular Council meeting held on the second Tuesday of each month shall be as follows:
Call to order.
Pledge of Allegiance.
Presentations and recognitions.
Reading of minutes.
Reading of communications and written appeals.
Report of Council Chair and liaisons.
Report of committees.
Report of Town Manager.
Executive session (by 2/3 vote).
The order of business of the regular Council meeting held on the fourth Tuesday of each month shall be as follows:
By a two-thirds affirmative vote of the full Council membership, any item received after the deadline and which is considered to either be an emergency or a matter of sufficient import to warrant special consideration may be introduced and, if added to the agenda, may be considered a part of the agenda at a regular meeting. If new items are presented to the Council, whether from the public or from the Council, their addition to the agenda shall be considered before the public comment portion of the meeting in order to give the public the opportunity to comment on those agenda items.
The following sections of the Town Charter are referred to or quoted for the procedure guidance of the Council:
Section C3-2: "A vacancy in the office of the Chair of the Council, from whatever cause arising, shall be filled by appointment by the Council for the unexpired balance of the term, in accordance with C2-3 above. The Council at its first meeting shall appoint from among its members an Acting Chair who shall have all powers, duties and responsibilities of the Chair of the Council in the Chair's absence or incapacity."
Section C3-4: "The presence of four members shall constitute a quorum, but no ordinance, resolution or vote except a vote to adjourn or fix the time and place of its next meeting or to fill a vacancy in an elective office after a sixty-day impasse has occurred, shall be adopted by fewer than four affirmative votes."
The Council shall elect an Acting Chair at its first meeting in January, following a municipal election, in accordance with § C3-2 of the Farmington Town Charter.
It is the obligation and responsibility of a Council member not to interfere with or intervene in the implementation by the Town Manager or other Town official of the policy or decision adopted by the Council and not divulge to anyone any aspect of matters considered and discussed in executive session. Each Council member shall act in complete accordance with the provisions and tenor of this section, and should any Council member fail to so act, such failure shall subject such member to censure, reprimand or such other action deemed appropriate by the Council.