[Amended 1-7-2020]
The administrative service of the Town shall consist of the following departments, and the department heads shall be known by the titles shown:
Department/Division
Department/Division Head
Executive
Town Administrator
Finance
Chief Financial Officer
  Assessing
  Assessor
  Tax Collection
  Tax Collector
  Treasurer
  Treasurer
Fire
Fire Chief
  Ambulance
  Fire Chief
Police
Police Chief
Public Works
Public Works Director
  Parks and Recreation
  Parks and Recreation Director
Town Clerk
Town Clerk
Treasurer
Treasurer
Libraries:
  Derry Public Library
Library Director (Board of Trustees)
  Taylor Library
Librarian (Board of Trustees)
A. 
General powers. Each department head shall:
(1) 
Be responsible for the effective and efficient operation of the department assigned in accordance with the provisions of Section 8.9 of the Town Charter, the ordinances of the Town of Derry, such administrative regulations as shall be established from time to time by the Town Administrator and all applicable state and federal law.
(2) 
Apply current professional practices and initiate such new practices as appear to be of benefit to the department and to the public.
(3) 
Cooperate with all other departments. Such cooperation shall include, but is not limited to, the sharing of services, labor, materials and equipment and having open communication.
B. 
Duties of department heads. The head of each department shall:
(1) 
Prescribe such departmental rules and regulations as may be required for effective and efficient operation of the department.
(2) 
Maintain a system of records and reports as required to support the services provided by the department.
(3) 
Delegate to department subordinates, including division heads, such duties and responsibilities as required to effectively and efficiently conduct responsive department operations.
[Amended 1-7-2020]
(4) 
Serve as fiduciary for all assigned Town property and equipment and maintain a complete, current inventory thereof at all times.
(5) 
Manage a regular program for occupational specialty training of department employees required to maintain the proficiency of employees.
(6) 
Work to coordinate with and assist other department heads and the Town Administrator to develop policies to promote the health, safety and welfare of the citizens of the Town of Derry and to maintain an effective and informative public relations program for the Town's employees and citizens.
A. 
The Town Administrator, subject to confirmation by the Town Council in accordance with the provisions of Section 8.8 of the Town Charter, shall appoint Town department heads. The Administrator may appoint such other officers as may be necessary to administer all departments that shall be established. All appointments shall be for indefinite terms, based solely on merit and fitness to perform the duties of the office.
B. 
The Town Administrator may remove department heads from office for misconduct or inefficiency in the performance of their office.
C. 
The compensation of all department heads shall be recommended by the Town Administrator and fixed by the Town Council as part of the Town budget.
The Town Administrator and department heads have the authority to create such subordinate operating organizations and positions as may be necessary to cause effective and efficient operations by Town staff. Such appointments and removals, as may be necessary, shall be in accordance with current administrative regulations, consistent with the appropriations provided and subject to the Town Administrator's approval.
A. 
The Town Administrator shall be the chief executive officer of the Town and perform all duties in accordance with the provisions of Section 8.9 of the Town Charter and applicable state and federal laws.
B. 
Subordinate positions of the Executive Department shall consist of a Human Resources Director, a Human Services Administrator, an Information Technology/GIS Manager, a Cable Television Administrator, an Economic Development Director and such other administrative support staff as may be approved in the budget.
[Amended 1-7-2020]
(1) 
Human Resources Director. Under direction of the Town Administrator, the Human Resources Director administers all aspects of personnel management, to include recruitment, maintenance of employee records, management of employee evaluations, general training, maintenance of collective bargaining agreements and such other personnel support functions as may be assigned.
(2) 
Human Services Administrator. The Human Services Administrator shall carry out the Town's responsibilities as set forth in New Hampshire Revised Statutes Annotated Chapter 165 for aid to assisted persons as overseer of the public welfare.
(3) 
Information Technology/GIS Manager. The IT/GIS Manager is responsible for the administration and maintenance of computer stations, servers, network-related hardware and software systems; manages and develops policies and procedures as they relate to the Town's information systems; supervises an internal team to plan additions, deletions, and any major modifications to supporting infrastructure; oversees helpdesk activities as well as security initiatives. The IT/GIS Manager is responsible for the development of the Department' s annual budget and long-range Capital Improvement Plan and facilitates the implementation, development and analysis of specific GIS projects.
(4) 
The Cable Television Coordinator is responsible for managing all aspects of the station's Government Channel C-17 and the Public Access Channel D-23; manages marketing to the community and maintains responsive community relations, ensures community access programming standards are maintained through the consistent enforcement of the station's policies and procedures, establishes programming schedules, and oversees program proposals, preproduction planning and post-production follow-through; effectively supervises operation of the studio equipment, facilities, website, media library and inventory. The Cable Television Coordinator maintains departmental budget, programming and production activity; recruits volunteers and coordinates training.
(5) 
The Economic Development Director is responsible for activities that promote retention, expansion and growth of the Town's existing businesses and that attract new retail, commercial and industrial businesses to strengthen the Town's economic posture and base. The position is expected to cultivate and maintain extensive business contacts and relationships to generate and support business development throughout the community. The Director provides leadership in the formulation, implementation and management of' community and economic development strategies and policies. Maximizes participation in trade missions, trade shows and other outreach efforts to promote economic development opportunities. The Director shall be a member of the Economic Development Advisory Committee.
[Amended 1-7-2020]
A. 
The Planning Department shall consist of such professional and administrative support staff as determined by the Town Administrator for which sufficient funding is provided in the budget.
B. 
Under the general direction of the Town Administrator, the Planning Director is responsible for the Town's real property and administration of community and economic development grant programs; management of downtown improvement projects; administering land use plans, programs, policies and zoning; and supervising the staff and activities of the Planning Department.
C. 
The primary functions of the Planning Department include assisting with the economic development activities, the review of residential subdivisions, maintenance of the Land Development Control Regulations, maintenance of the Zoning Ordinance, conduct of Town-wide master planning and providing staff support to the Planning Board.
[Amended 1-7-2020]
A. 
The Chief Financial Officer (CFO) shall serve as the principal finance and budget advisor to the Town Administrator and Town Council.
B. 
Under the general direction of the Town Administrator, the CFO shall ensure that the management of the Finance Department shall be adequate to perform the essential functions necessary to manage, coordinate and exercise the Town's primary fiscal responsibilities in providing service to its citizens.
C. 
The Finance Department shall consist of accounting, accounts receivable, accounts payable, payroll and such other staff as approved in the budget.
D. 
Finance Department functions shall include:
(1) 
Management of the Town's financial accounts and exercise of accounting control.
(2) 
Maintenance of all risk management and insurance records of the Town.
(3) 
Administration of the Town's employee payroll, benefit and insurance programs.
(4) 
Pre- and post-audit of all claims, receipts and disbursements in coordination with the Town Treasurer and other Town departments.
(5) 
Conducting internal financial review and accounting practice in accordance with acceptable standards of GAAP, and as established for local government by the Government Accounting Standards Board, and all applicable state and federal laws.
E. 
Membership, duties and responsibilities of the Finance Committee shall be as determined by Town Council.
[Amended 1-7-2020]
A. 
The Assessing Department shall be overseen by the Finance Department CFO and consist of one or more Assessors and such support staff as approved in the budget.
B. 
The Assessor is responsible for planning, supervising and performing work related to appraisal of real and personal property for local tax assessment purposes and application of other taxes as may be required by state or federal law
C. 
The Assessor manages the Assessing Division budget and supervises the department and consultant staff. Specific functions of the department include:
(1) 
Maintaining an inventory and appropriate GIS records and maps of all real property.
(2) 
Conducting appraisal and assessment of all real and personal property within the Town.
(3) 
Representing the Town in all legal disputes regarding assessment and reviewing applications.
(4) 
Recommending to the Town Council allowable property tax abatements, exemptions and tax credits.
(5) 
Managing the enforcement of state tax law regarding statewide property tax, county tax, current use, yield tax and sand and gravel tax
(6) 
Preparing and submitting the various federal, state and county tax-related forms and reports.
(7) 
Calculating the property tax rate.
(8) 
Assisting all Town departments and boards concerning assessment, land use, tax matters and land records.
[Amended 1-7-2020]
A. 
Under the oversight of the Chief Financial Officer, the Tax Collector is responsible for planning, supervising and performing work related to the collection of fees for taxes and such other cash receipts of the Town as may be required.
B. 
Under the oversight of the Chief Financial Officer, the Tax Collector is responsible for planning, supervising and performing work related to the collection of fees for taxes and such other cash receipts of the Town as may be required.
C. 
Specific functions of the Department include:
(1) 
Compilation and distribution of tax notices.
(2) 
Collection of all accounts of the Town, including taxes, rentals, licenses and fees, except as otherwise provided in this Administrative Code, local ordinance or state law.
(3) 
Perform all functions required by tax collectors relative to tax deeds.
[Amended 11-20-2007]
A. 
The Fire Chief, under the general direction of the Town Administrator, shall have all the authority and powers as conveyed by New Hampshire Revised Statutes Annotated Chapter 154. The Fire Chief shall direct rescue, dispatch, and emergency medical services and other duties as may be assigned.
B. 
The Fire Department shall consist of such permanent officers and staff as may be approved in the budget.
C. 
The Fire Department's primary functions shall include:
(1) 
Fire prevention through inspection and enforcement of local ordinances, state laws and national fire prevention standards.
(2) 
Fire suppression; hazardous materials incidence response and mitigation; emergency management in the event of natural disasters, mass casualties or critical incidents; planning and execution of training for continuing education of personnel engaged in fire suppression, emergency response and hazardous materials handling; and cooperation and assistance to surrounding communities through participation in mutual aid and burden sharing through state resources for public safety and emergency management.
(3) 
Emergency medical services including emergency medical transport services.
D. 
Subject to the approval by the Town Council of all specific contracts, this Department may provide contractual services for ambulance and dispatch services to other entities.
A. 
The Police Chief, under the general direction of the Town Administrator, shall have all the authority and powers as conveyed by New Hampshire Revised Statutes Annotated Chapter 105 and other duties as may be assigned.
B. 
The Police Department shall consist of such permanent officers and staff as may be approved in the budget.
C. 
The Police Department's primary functions shall include:
(1) 
Enforcement of the laws of the State of New Hampshire, pertinent Town ordinances and applicable federal law and statutes.
(2) 
Crime prevention.
(3) 
Protection of lives and property from malicious damage and injury.
(4) 
Prosecution of all laws within its jurisdiction.
(5) 
Enforcement of all laws, ordinances and regulations pertaining to control of domestic animals.
(6) 
Assistance to the Fire Department for emergency management in the event of natural disasters, mass casualties or critical incidents.
(7) 
Planning and execution of training for continuing education of personnel engaged in law enforcement.
(8) 
Cooperation and assistance to other local, state and federal law enforcement agencies as required.
A. 
The Public Works Department, under the supervision of the Public Works Director, shall consist of a Highway Division, Vehicle Maintenance Division, Transfer Station Division, Water and Wastewater Division, Buildings and Grounds Division, and Cemetery Division. Each division shall consist of such staff as may be approved in the budget.
B. 
The Highway Division responsibilities include:
(1) 
Engineering design, layout and mapping for all municipal works projects as required.
(2) 
Construction, maintenance and repair of all highways, sidewalks, public parking lots, stormwater collection systems, bridges, dams, streetlights, intersection signalization and related public infrastructure, except where so provided by private parties.
(3) 
Conduct of winter operations to remove snow and maintain the safety of all public ways.
(4) 
Issuing all permits for construction of streets and drains and excavation by private parties.
C. 
The Vehicle Maintenance Division responsibilities include:
(1) 
Maintenance of all of the Town's general vehicle and equipment fleet, to include those operated by the Public Works Department, the Parks and Recreation Department and the Executive Department.
(2) 
Maintenance of Town-owned physical plant equipment.
D. 
The Transfer Station Division responsibilities include:
(1) 
Operation of the Town Transfer Station.
(2) 
Management of the Town recycling program.
(3) 
Ensuring compliance with all federal, state and local laws regarding waste management.
E. 
The Water and Wastewater Division responsibilities include:
(1) 
Construction, maintenance, repair and operation of the Town water system, except as provided by private parties.
(2) 
Construction, maintenance, repair and operation of the Town sanitary sewer system, except as provided by private parties.
(3) 
Collection and maintenance of all accounting data necessary to effectively and efficiently finance and administer the water and wastewater funds.
F. 
The Buildings and Grounds Division responsibilities include ensuring a safe, clean and well-maintained office environment; performing and/or overseeing building audits and inspection for possible mechanical, electrical and structural deficiencies; and providing preventive, corrective and emergency maintenance for Town-owned facilities.
G. 
Cemetery Division. Under the direction of the Cemetery Trustees as established by the Town Charter, as amended, the Cemetery Division administers the operations of Forest Hill Cemetery.
H. 
Tree Warden. The Public Works Coordinator, in the capacity as Tree Warden, shall inspect and remove unsafe trees to limit the Town's liability and ensure the health of mature trees on all public property.
I. 
Code Enforcement Division responsibilities include the issuance of all Town permits for building construction, electrical work, building renovation, wells, septic fields, swimming pools, plumbing, signs, mobile home parks and related construction activities.
[Amended 1-7-2020]
J. 
The Zoning Division functions are included in the staff management responsibilities of the Code Enforcement Division. Specific duties include administering variance applications, special exceptions to wetland zones, exception applications and equitable waiver of dimension applications and staff support of the Zoning Board of Adjustment.
[Amended 1-7-2020]
K. 
The Health Division functions are included in the staff management responsibilities of the Code Enforcement Division. Specific duties include enforcing compliance with state and local health regulations; performing a variety of field inspections of new and existing buildings for habitability; conducting inspections of places of assembly, food service establishments, septic systems, well installations and other health-related facilities; and issuing required permits for such facilities.
[Amended 1-7-2020]
[Amended 1-7-2020]
A. 
The Parks and Recreation Division shall incorporate the management responsibilities for the Parks and Recreation Divisions.
B. 
The Parks and Recreation Division shall be directly responsible for planning development of new projects, including ball fields, parks, pavilions, structures and land acquisitions. Capital projects of this department are managed by the Public Works Department.
C. 
Under direction of the Public Works Director, the Parks and Recreation Division is responsible for planning, organizing, directing and administering all department activities and supervising the staff and activities of the Parks and Recreation Divisions.
(1) 
Parks Division. Key responsibilities of the Parks Division include turf and landscape management of all parks and recreation areas, maintenance of all recreation equipment and support of winter operations for snow removal and hazard prevention.
(2) 
Recreation Division. The Recreation Division is responsible for development and coordination of recreation programs to serve the diverse interests of all Derry citizens, ranging from children's programs to activities for senior citizens.
A. 
The Town Clerk is an elected position, pursuant to New Hampshire Revised Statutes Annotated Chapter 41, bonded as required by state law.
B. 
The Office of the Town Clerk consists of the Clerk, an appointed Deputy Town Clerk and such other staff as approved in the budget.
C. 
The Clerk functions shall include:
(1) 
Maintenance of all the records of the Town Council and the proceedings of other boards and committees as required by state and federal law.
(2) 
Custody of the Official Town Seal.
(3) 
Maintenance of the Town Charter and all ordinances of the Town, together with a record of all corrections, amendments and revisions thereto, except the Zoning Ordinance.
(4) 
Arranging for all elections and maintenance of all election records and property used for elections.
(5) 
Maintenance of all vital statistics related to birth, marriages and deaths as required by law.
(6) 
Issuance of licenses and permits, and collecting all related fees, as required by state and local laws, unless otherwise provided for in this Administrative Code.
(7) 
Issuance and maintenance of all contracts, bonds, oaths of office and such other related documents, required by law, associated with elected officials and duly appointed or sworn officers of the Town of Derry.
(8) 
Ensuring the disposition of all Town records and papers in accordance with New Hampshire Revised Statutes Annotated Chapter 33-A.
D. 
The Town Clerk is not subordinate to the Town Administrator or Town Council.
[Amended 3-1-2023]
A. 
The Treasurer is an appointed position upon recommendation of the Town Administrator with approval by the Town Council.
B. 
The responsibilities of the Treasurer include:
(1) 
Maintaining custody of all Town funds, investments and securities, except trust funds, including the deposit, withdrawal and recording thereof.
(2) 
Signing all checks, notes and bonds of the Town.
(3) 
Carrying out all duties of treasurers of municipal corporations as set forth in New Hampshire Revised Statutes Annotated Chapter 33, and any amendments thereto, and all other statutory requirements of city or town treasurers.
C. 
The Deputy Treasurer shall be appointed by the Treasurer with the approval of the Town Council. The Deputy Treasurer shall be qualified in the same manner as the Treasurer and shall perform all the duties of the Treasurer in the event of the Treasurer's absence by sickness, resignation or otherwise.
D. 
Reference Section 9.16 of the Derry Town Charter.
A. 
The Town of Derry has established in its jurisdiction two libraries, the Derry Public Library and Taylor Library. The librarians and library staff are nominated and approved by elected Library Trustees for each library. Funding for each library is provided for in the budget of the Town of Derry and by such other moneys as are approved and raised by each of the libraries pursuant to the guidelines established by the Trustees thereof.
B. 
Except where exempt by state law, the libraries may consist of the Divisions of Cataloging, Reference, Circulation, Young People and Children and such other personnel as may be approved by the respective Library Trustees.
C. 
The libraries' functions shall include:
(1) 
Selection and procurement of books, magazines, periodicals and other material for use by Town of Derry residents.
(2) 
Cataloging and classification of all such printed material.
(3) 
Circulation of printed material for home use.
(4) 
Providing a reference service for answering requests for specific information.
(5) 
Promotion of special reading services for children and young people to aid in the development of literacy and desirable reading habits.
(6) 
Distribution of printed materials by the establishment and maintenance of library outreach services, if so approved by the respective Trustees.
(7) 
Maintaining and caring for all property assigned to the respective libraries.
(8) 
Preparing and maintaining all records pertaining to each respective library.