[Amended 1-7-2020]
The administrative service of the Town shall
consist of the following departments, and the department heads shall
be known by the titles shown:
|
Department/Division
|
Department/Division Head
| |
|---|---|---|
|
Executive
|
Town Administrator
| |
|
Finance
|
Chief Financial Officer
| |
|
Assessing
|
Assessor
| |
|
Tax Collection
|
Tax Collector
| |
|
Treasurer
|
Treasurer
| |
|
Fire
|
Fire Chief
| |
|
Ambulance
|
Fire Chief
| |
|
Police
|
Police Chief
| |
|
Public Works
|
Public Works Director
| |
|
Parks and Recreation
|
Parks and Recreation Director
| |
|
Town Clerk
|
Town Clerk
| |
|
Treasurer
|
Treasurer
| |
|
Libraries:
| ||
|
Derry Public Library
|
Library Director (Board of Trustees)
| |
|
Taylor Library
|
Librarian (Board of Trustees)
|
A.
General powers. Each department head shall:
(1)
Be responsible for the effective and efficient operation of the department assigned in accordance with the provisions of Section 8.9 of the Town Charter, the ordinances of the Town of Derry, such administrative regulations as shall be established from time to time by the Town Administrator and all applicable state and federal law.
(2)
Apply current professional practices and initiate
such new practices as appear to be of benefit to the department and
to the public.
(3)
Cooperate with all other departments. Such cooperation
shall include, but is not limited to, the sharing of services, labor,
materials and equipment and having open communication.
B.
Duties of department heads. The head of each department
shall:
(1)
Prescribe such departmental rules and regulations
as may be required for effective and efficient operation of the department.
(2)
Maintain a system of records and reports as required
to support the services provided by the department.
(3)
Delegate to department subordinates, including division
heads, such duties and responsibilities as required to effectively
and efficiently conduct responsive department operations.
[Amended 1-7-2020]
(4)
Serve as fiduciary for all assigned Town property
and equipment and maintain a complete, current inventory thereof at
all times.
(5)
Manage a regular program for occupational specialty
training of department employees required to maintain the proficiency
of employees.
(6)
Work to coordinate with and assist other department
heads and the Town Administrator to develop policies to promote the
health, safety and welfare of the citizens of the Town of Derry and
to maintain an effective and informative public relations program
for the Town's employees and citizens.
A.
The Town Administrator, subject to confirmation by the Town Council in accordance with the provisions of Section 8.8 of the Town Charter, shall appoint Town department heads. The Administrator may appoint such other officers as may be necessary to administer all departments that shall be established. All appointments shall be for indefinite terms, based solely on merit and fitness to perform the duties of the office.
B.
The Town Administrator may remove department heads
from office for misconduct or inefficiency in the performance of their
office.
C.
The compensation of all department heads shall be
recommended by the Town Administrator and fixed by the Town Council
as part of the Town budget.
The Town Administrator and department heads
have the authority to create such subordinate operating organizations
and positions as may be necessary to cause effective and efficient
operations by Town staff. Such appointments and removals, as may be
necessary, shall be in accordance with current administrative regulations,
consistent with the appropriations provided and subject to the Town
Administrator's approval.
A.
The Town Administrator shall be the chief executive officer of the Town and perform all duties in accordance with the provisions of Section 8.9 of the Town Charter and applicable state and federal laws.
B.
Subordinate positions of the Executive Department
shall consist of a Human Resources Director, a Human Services Administrator,
an Information Technology/GIS Manager, a Cable Television Administrator,
an Economic Development Director and such other administrative support
staff as may be approved in the budget.
[Amended 1-7-2020]
(1)
Human Resources Director. Under direction of the Town
Administrator, the Human Resources Director administers all aspects
of personnel management, to include recruitment, maintenance of employee
records, management of employee evaluations, general training, maintenance
of collective bargaining agreements and such other personnel support
functions as may be assigned.
(2)
Human Services Administrator. The Human Services Administrator shall carry out the Town's responsibilities as set forth in New Hampshire Revised Statutes Annotated Chapter 165 for aid to assisted persons as overseer of the public welfare.
(3)
Information Technology/GIS Manager. The IT/GIS Manager
is responsible for the administration and maintenance of computer
stations, servers, network-related hardware and software systems;
manages and develops policies and procedures as they relate to the
Town's information systems; supervises an internal team to plan additions,
deletions, and any major modifications to supporting infrastructure;
oversees helpdesk activities as well as security initiatives. The
IT/GIS Manager is responsible for the development of the Department'
s annual budget and long-range Capital Improvement Plan and facilitates
the implementation, development and analysis of specific GIS projects.
(4)
The Cable Television Coordinator is responsible for
managing all aspects of the station's Government Channel C-17 and
the Public Access Channel D-23; manages marketing to the community
and maintains responsive community relations, ensures community access
programming standards are maintained through the consistent enforcement
of the station's policies and procedures, establishes programming
schedules, and oversees program proposals, preproduction planning
and post-production follow-through; effectively supervises operation
of the studio equipment, facilities, website, media library and inventory.
The Cable Television Coordinator maintains departmental budget, programming
and production activity; recruits volunteers and coordinates training.
(5)
The
Economic Development Director is responsible for activities that promote
retention, expansion and growth of the Town's existing businesses
and that attract new retail, commercial and industrial businesses
to strengthen the Town's economic posture and base. The position is
expected to cultivate and maintain extensive business contacts and
relationships to generate and support business development throughout
the community. The Director provides leadership in the formulation,
implementation and management of' community and economic development
strategies and policies. Maximizes participation in trade missions,
trade shows and other outreach efforts to promote economic development
opportunities. The Director shall be a member of the Economic Development
Advisory Committee.
[Amended 1-7-2020]
A.
The Planning
Department shall consist of such professional and administrative support
staff as determined by the Town Administrator for which sufficient
funding is provided in the budget.
B.
Under the
general direction of the Town Administrator, the Planning Director
is responsible for the Town's real property and administration of
community and economic development grant programs; management of downtown
improvement projects; administering land use plans, programs, policies
and zoning; and supervising the staff and activities of the Planning
Department.
C.
The primary
functions of the Planning Department include assisting with the economic
development activities, the review of residential subdivisions, maintenance
of the Land Development Control Regulations, maintenance of the Zoning
Ordinance, conduct of Town-wide master planning and providing staff
support to the Planning Board.
[Amended 1-7-2020]
A.
The Chief Financial Officer (CFO) shall serve as the
principal finance and budget advisor to the Town Administrator and
Town Council.
B.
Under the general direction of the Town Administrator,
the CFO shall ensure that the management of the Finance Department
shall be adequate to perform the essential functions necessary to
manage, coordinate and exercise the Town's primary fiscal responsibilities
in providing service to its citizens.
C.
The Finance Department shall consist of accounting,
accounts receivable, accounts payable, payroll and such other staff
as approved in the budget.
D.
Finance Department functions shall include:
(1)
Management
of the Town's financial accounts and exercise of accounting control.
(2)
Maintenance
of all risk management and insurance records of the Town.
(3)
Administration
of the Town's employee payroll, benefit and insurance programs.
(4)
Pre-
and post-audit of all claims, receipts and disbursements in coordination
with the Town Treasurer and other Town departments.
(5)
Conducting
internal financial review and accounting practice in accordance with
acceptable standards of GAAP, and as established for local government
by the Government Accounting Standards Board, and all applicable state
and federal laws.
E.
Membership, duties and responsibilities of the Finance Committee
shall be as determined by Town Council.
[Amended 1-7-2020]
A.
The Assessing Department shall be overseen by the
Finance Department CFO and consist of one or more Assessors and such
support staff as approved in the budget.
B.
The Assessor is responsible for planning, supervising
and performing work related to appraisal of real and personal property
for local tax assessment purposes and application of other taxes as
may be required by state or federal law
C.
The Assessor manages the Assessing Division budget
and supervises the department and consultant staff. Specific functions
of the department include:
(1)
Maintaining an inventory and appropriate GIS records
and maps of all real property.
(2)
Conducting appraisal and assessment of all real and
personal property within the Town.
(3)
Representing the Town in all legal disputes regarding assessment
and reviewing applications.
(4)
Recommending to the Town Council allowable property tax abatements,
exemptions and tax credits.
(5)
Managing the enforcement of state tax law regarding statewide property
tax, county tax, current use, yield tax and sand and gravel tax
(6)
Preparing
and submitting the various federal, state and county tax-related forms
and reports.
(7)
Calculating
the property tax rate.
(8)
Assisting
all Town departments and boards concerning assessment, land use, tax
matters and land records.
[Amended 1-7-2020]
A.
Under the
oversight of the Chief Financial Officer, the Tax Collector is responsible
for planning, supervising and performing work related to the collection
of fees for taxes and such other cash receipts of the Town as may
be required.
B.
Under the
oversight of the Chief Financial Officer, the Tax Collector is responsible
for planning, supervising and performing work related to the collection
of fees for taxes and such other cash receipts of the Town as may
be required.
C.
Specific
functions of the Department include:
(1)
Compilation
and distribution of tax notices.
(2)
Collection
of all accounts of the Town, including taxes, rentals, licenses and
fees, except as otherwise provided in this Administrative Code, local
ordinance or state law.
(3)
Perform
all functions required by tax collectors relative to tax deeds.
[Amended 11-20-2007]
A.
The Fire Chief, under the general direction of the
Town Administrator, shall have all the authority and powers as conveyed
by New Hampshire Revised Statutes Annotated Chapter 154. The Fire
Chief shall direct rescue, dispatch, and emergency medical services
and other duties as may be assigned.
B.
The Fire Department shall consist of such permanent
officers and staff as may be approved in the budget.
C.
The Fire Department's primary functions shall include:
(1)
Fire prevention through inspection and enforcement
of local ordinances, state laws and national fire prevention standards.
(2)
Fire suppression; hazardous materials incidence response
and mitigation; emergency management in the event of natural disasters,
mass casualties or critical incidents; planning and execution of training
for continuing education of personnel engaged in fire suppression,
emergency response and hazardous materials handling; and cooperation
and assistance to surrounding communities through participation in
mutual aid and burden sharing through state resources for public safety
and emergency management.
(3)
Emergency medical services including emergency medical
transport services.
D.
Subject to the approval by the Town Council of all
specific contracts, this Department may provide contractual services
for ambulance and dispatch services to other entities.
A.
The Police Chief, under the general direction of the
Town Administrator, shall have all the authority and powers as conveyed
by New Hampshire Revised Statutes Annotated Chapter 105 and other
duties as may be assigned.
B.
The Police Department shall consist of such permanent
officers and staff as may be approved in the budget.
C.
The Police Department's primary functions shall include:
(1)
Enforcement of the laws of the State of New Hampshire,
pertinent Town ordinances and applicable federal law and statutes.
(2)
Crime prevention.
(3)
Protection of lives and property from malicious damage
and injury.
(4)
Prosecution of all laws within its jurisdiction.
(5)
Enforcement of all laws, ordinances and regulations
pertaining to control of domestic animals.
(6)
Assistance to the Fire Department for emergency management
in the event of natural disasters, mass casualties or critical incidents.
(7)
Planning and execution of training for continuing
education of personnel engaged in law enforcement.
(8)
Cooperation and assistance to other local, state and
federal law enforcement agencies as required.
A.
The Public Works Department, under the supervision
of the Public Works Director, shall consist of a Highway Division,
Vehicle Maintenance Division, Transfer Station Division, Water and
Wastewater Division, Buildings and Grounds Division, and Cemetery
Division. Each division shall consist of such staff as may be approved
in the budget.
B.
The Highway Division responsibilities include:
(1)
Engineering design, layout and mapping for all municipal
works projects as required.
(2)
Construction, maintenance and repair of all highways,
sidewalks, public parking lots, stormwater collection systems, bridges,
dams, streetlights, intersection signalization and related public
infrastructure, except where so provided by private parties.
(3)
Conduct of winter operations to remove snow and maintain
the safety of all public ways.
(4)
Issuing all permits for construction of streets and
drains and excavation by private parties.
C.
The Vehicle Maintenance Division responsibilities
include:
E.
The Water and Wastewater Division responsibilities
include:
(1)
Construction, maintenance, repair and operation of
the Town water system, except as provided by private parties.
(2)
Construction, maintenance, repair and operation of
the Town sanitary sewer system, except as provided by private parties.
(3)
Collection and maintenance of all accounting data
necessary to effectively and efficiently finance and administer the
water and wastewater funds.
F.
The Buildings and Grounds Division responsibilities
include ensuring a safe, clean and well-maintained office environment;
performing and/or overseeing building audits and inspection for possible
mechanical, electrical and structural deficiencies; and providing
preventive, corrective and emergency maintenance for Town-owned facilities.
G.
Cemetery Division. Under the direction of the Cemetery
Trustees as established by the Town Charter, as amended, the Cemetery
Division administers the operations of Forest Hill Cemetery.
H.
Tree Warden. The Public Works Coordinator, in the
capacity as Tree Warden, shall inspect and remove unsafe trees to
limit the Town's liability and ensure the health of mature trees on
all public property.
I.
Code Enforcement
Division responsibilities include the issuance of all Town permits
for building construction, electrical work, building renovation, wells,
septic fields, swimming pools, plumbing, signs, mobile home parks
and related construction activities.
[Amended 1-7-2020]
J.
The Zoning
Division functions are included in the staff management responsibilities
of the Code Enforcement Division. Specific duties include administering
variance applications, special exceptions to wetland zones, exception
applications and equitable waiver of dimension applications and staff
support of the Zoning Board of Adjustment.
[Amended 1-7-2020]
K.
The Health
Division functions are included in the staff management responsibilities
of the Code Enforcement Division. Specific duties include enforcing
compliance with state and local health regulations; performing a variety
of field inspections of new and existing buildings for habitability;
conducting inspections of places of assembly, food service establishments,
septic systems, well installations and other health-related facilities;
and issuing required permits for such facilities.
[Amended 1-7-2020]
[Amended 1-7-2020]
A.
The Parks and Recreation Division shall incorporate
the management responsibilities for the Parks and Recreation Divisions.
B.
The Parks and Recreation Division shall be directly
responsible for planning development of new projects, including ball
fields, parks, pavilions, structures and land acquisitions. Capital
projects of this department are managed by the Public Works Department.
C.
Under direction of the Public Works Director, the
Parks and Recreation Division is responsible for planning, organizing,
directing and administering all department activities and supervising
the staff and activities of the Parks and Recreation Divisions.
(1)
Parks Division. Key responsibilities of the Parks
Division include turf and landscape management of all parks and recreation
areas, maintenance of all recreation equipment and support of winter
operations for snow removal and hazard prevention.
(2)
Recreation Division. The Recreation Division is responsible
for development and coordination of recreation programs to serve the
diverse interests of all Derry citizens, ranging from children's programs
to activities for senior citizens.
A.
The Town Clerk is an elected position, pursuant to
New Hampshire Revised Statutes Annotated Chapter 41, bonded as required
by state law.
B.
The Office of the Town Clerk consists of the Clerk,
an appointed Deputy Town Clerk and such other staff as approved in
the budget.
C.
The Clerk functions shall include:
(1)
Maintenance of all the records of the Town Council
and the proceedings of other boards and committees as required by
state and federal law.
(2)
Custody of the Official Town Seal.
(3)
Maintenance of the Town Charter and all ordinances
of the Town, together with a record of all corrections, amendments
and revisions thereto, except the Zoning Ordinance.
(4)
Arranging for all elections and maintenance of all
election records and property used for elections.
(5)
Maintenance of all vital statistics related to birth,
marriages and deaths as required by law.
(6)
Issuance of licenses and permits, and collecting all
related fees, as required by state and local laws, unless otherwise
provided for in this Administrative Code.
(7)
Issuance and maintenance of all contracts, bonds,
oaths of office and such other related documents, required by law,
associated with elected officials and duly appointed or sworn officers
of the Town of Derry.
(8)
Ensuring the disposition of all Town records and papers
in accordance with New Hampshire Revised Statutes Annotated Chapter
33-A.
D.
The Town Clerk is not subordinate to the Town Administrator
or Town Council.
[Amended 3-1-2023]
A.
The Treasurer is an appointed position upon recommendation
of the Town Administrator with approval by the Town Council.
B.
The responsibilities of the Treasurer include:
(1)
Maintaining custody of all Town funds, investments
and securities, except trust funds, including the deposit, withdrawal
and recording thereof.
(2)
Signing all checks, notes and bonds of the Town.
(3)
Carrying out all duties of treasurers of municipal
corporations as set forth in New Hampshire Revised Statutes Annotated
Chapter 33, and any amendments thereto, and all other statutory requirements
of city or town treasurers.
C.
The Deputy Treasurer shall be appointed by the Treasurer
with the approval of the Town Council. The Deputy Treasurer shall
be qualified in the same manner as the Treasurer and shall perform
all the duties of the Treasurer in the event of the Treasurer's absence
by sickness, resignation or otherwise.
A.
The Town of Derry has established in its jurisdiction
two libraries, the Derry Public Library and Taylor Library. The librarians
and library staff are nominated and approved by elected Library Trustees
for each library. Funding for each library is provided for in the
budget of the Town of Derry and by such other moneys as are approved
and raised by each of the libraries pursuant to the guidelines established
by the Trustees thereof.
B.
Except where exempt by state law, the libraries may
consist of the Divisions of Cataloging, Reference, Circulation, Young
People and Children and such other personnel as may be approved by
the respective Library Trustees.
C.
The libraries' functions shall include:
(1)
Selection and procurement of books, magazines, periodicals
and other material for use by Town of Derry residents.
(2)
Cataloging and classification of all such printed
material.
(3)
Circulation of printed material for home use.
(4)
Providing a reference service for answering requests
for specific information.
(5)
Promotion of special reading services for children
and young people to aid in the development of literacy and desirable
reading habits.
(6)
Distribution of printed materials by the establishment
and maintenance of library outreach services, if so approved by the
respective Trustees.
(7)
Maintaining and caring for all property assigned to
the respective libraries.
(8)
Preparing and maintaining all records pertaining to
each respective library.
