[HISTORY: Adopted by the Township Committee of the Township of Harrison 8-16-1999 by Ord. No. 18-1999. Amendments noted where applicable.]
Any person claiming payment from the municipality shall present to the Municipal Clerk, on an approved purchase order form, a detailed bill of demand duly certified by said applicant.
It shall be the duty of the Municipal Clerk, or other officer or employee having personal knowledge of the fact, to verify said purchase order and to certify that the materials have been received by or the services rendered to the municipality as set forth on said purchase order.
All purchase orders shall be available for review by the Township Committee.
All claims shall be considered by the Township Committee which shall approve same, except that said Township Committee may reject any claim presented to it, stating the reason for such rejection. Any disapproved claim shall be returned to the Municipal Clerk with such instructions as the Township Committee may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in the official minutes indicating that the governing body has by formal action approved same or with appropriate record as to any claims disapproved or rejected.
After said claims have been approved, the Township Treasurer shall present the necessary checks for the payment thereof, which said checks shall be signed by the Mayor, and the Treasurer of the Township of Harrison. In the event the Mayor is unavailable, checks shall be signed by the Township Treasurer and the Municipal Clerk.
In the case of payrolls, the appropriate department heads or such officer or employee as may be designated by resolution of the governing body shall prepare the necessary documentation for payrolls of all employees. Such payroll information shall be duly certified by the person authorized to certify that the services have been rendered and the documentation specified is in fact proper regarding the employee or employees.
This chapter shall provide for the establishment of a payroll account and the governing body may thereafter by resolution designate who shall prepare the payroll checks and prescribe the manner in which payroll checks shall be drawn, who shall sign the same, and the dates on which payment shall be made. In addition, the Township Committee may, if it so elects, adopt a resolution providing for the biweekly payment of salaries and wages and compensation.
In the case of reimbursement for actual and necessary traveling expenses, itemized claims supported by receipts where available shall be presented in order to obtain reimbursement for expenses incurred by local officials where authorized to travel by the municipality.