Any person claiming payment from the municipality shall present to the
Municipal Clerk, on an approved purchase order form, a detailed bill of demand
duly certified by said applicant.
It shall be the duty of the Municipal Clerk, or other officer or employee
having personal knowledge of the fact, to verify said purchase order and to
certify that the materials have been received by or the services rendered
to the municipality as set forth on said purchase order.
All purchase orders shall be available for review by the Township Committee.
All claims shall be considered by the Township Committee which shall
approve same, except that said Township Committee may reject any claim presented
to it, stating the reason for such rejection. Any disapproved claim shall
be returned to the Municipal Clerk with such instructions as the Township
Committee may give at the time of disapproval.
It shall be the duty of the Municipal Clerk to record all claims in
the official minutes indicating that the governing body has by formal action
approved same or with appropriate record as to any claims disapproved or rejected.
After said claims have been approved, the Township Treasurer shall present
the necessary checks for the payment thereof, which said checks shall be signed
by the Mayor, and the Treasurer of the Township of Harrison. In the event
the Mayor is unavailable, checks shall be signed by the Township Treasurer
and the Municipal Clerk.
In the case of payrolls, the appropriate department heads or such officer
or employee as may be designated by resolution of the governing body shall
prepare the necessary documentation for payrolls of all employees. Such payroll
information shall be duly certified by the person authorized to certify that
the services have been rendered and the documentation specified is in fact
proper regarding the employee or employees.
This chapter shall provide for the establishment of a payroll account
and the governing body may thereafter by resolution designate who shall prepare
the payroll checks and prescribe the manner in which payroll checks shall
be drawn, who shall sign the same, and the dates on which payment shall be
made. In addition, the Township Committee may, if it so elects, adopt a resolution
providing for the biweekly payment of salaries and wages and compensation.
In the case of reimbursement for actual and necessary traveling expenses,
itemized claims supported by receipts where available shall be presented in
order to obtain reimbursement for expenses incurred by local officials where
authorized to travel by the municipality.