In order to effectively carry out the duties
prescribed by the Town Charter, the Department of Finance is organized
into the following functional divisions, each of which is supervised
by and is responsible to the Director of Finance:
A. The Division of Accounts, supervised by the Controller,
to whom is delegated the operational responsibilities for accounting
prescribed by the Charter for the Director of Finance.
B. The Treasury Division, supervised by the Treasury
Officer, to whom is delegated the operational responsibilities of
Treasurer and Tax Collector as prescribed by the Charter for the Director
of Finance.
D. The Personnel Division, supervised by the Personnel
Officer, who shall perform all personnel functions for the Town as
directed by the Director of Finance.
The duties and responsibilities of the Director
of Finance and the heads of the divisions of the Department of Finance
are:
A. Director of Finance:
(1) Supervise all finance activities.
(2) Advise the Town Manager on fiscal policy.
(3) Manage retirement and other Town investments.
(4) Manage debt administration.
(5) Prepare interim and annual financial reports.
(6) Perform other duties as directed by the Town Manager.
B. Controller:
(1) Supervise Division of Accounts.
(2) Preaudit all purchase orders, receipts and disbursements.
(4) Prepare and issue all checks.
(5) Maintain general accounting records.
(6) Maintain or supervise cost accounts.
(7) Bill property and other taxes, special assessments,
and utility or other service charges.
(8) Maintain inventory records of all municipal property.
(9) Perform other duties as directed by the Director of
Finance.
C. Treasury Officer:
(1) Supervise Treasury Division.
(2) Collect all taxes, special assessments, utility bills,
and other revenues.
(4) Maintain custody of all Town funds.
(5) Disburse Town funds on proper vouchers.
(6) Perform other duties as directed by the Director of
Finance.
E. Personnel Officer:
(1) Maintain personnel classification and pay plans.
(2) Conduct personnel recruitment and selection.
(3) Maintain personnel records.
(4) Administer labor contracts.
(5) Administer retirement programs.
(7) Conduct employee training programs.
(8) Perform other duties as prescribed by the Director
of Finance.
Nothing in this article shall be construed as
relieving the Town Manager and the Director of Finance from responsibility
and accountability for the performance of duties as prescribed by
the Town Charter.
Nothing in this article shall be construed as
authorizing the hiring of additional personnel for any positions within
the Department of Finance, until such personnel have been specifically
authorized by the inclusion of the position in a budget document which
has received the approval of the Town Council, provided that positions
funded wholly by nonlocal funding sources may be filled by the Town
Manager for periods not to exceed one year without Town Council approval;
however, no position thus filled may be converted to the Finance Department
payroll without the approval of the Town Council of an appropriate
budget appropriation; and provided that the Town Manager may transfer
personnel between Finance Department divisions and other departments
in a manner consistent with good personnel management practices, and
within the constraints imposed by labor contracts to achieve the optimum
utilization of available manpower.