Town of Griswold, CT
New London County
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Table of Contents
Table of Contents
[HISTORY Adopted by the Planning Commission (now Planning and Zoning Commission) of the Town of Griswold 6-2-1970. Amendments noted where applicable.]
GENERAL REFERENCES
Meetings — See Ch. 56.
Planning and Zoning Commission — See Ch. 68.
Subdivision of land — See Ch. 223.
Zoning — See Ch. 224.
The following bylaws are adopted by the Planning and Zoning Commission of the Town of Griswold to facilitate the performance of its duties and the exercising of its powers pursuant to Chapter 126 of the Connecticut General Statutes.[1]
[1]
Editor's Note: See Connecticut General Statutes Section 8-18 et seq.
A. 
Selection. At the first meeting of each calendar year, the Commission shall elect from its membership a Chairman, Vice Chairman and Secretary.
[Amended 3-10-1997]
B. 
Tenure. The Chairman and Vice Chairman shall take office immediately following their election and shall hold office for a term of one year or until their successors are selected and assume office.
C. 
Vacancies. In the event of a vacancy in any of the above offices, the Commission shall appoint one of its members for the unexpired portion of the term.
A. 
Chairman. The Chairman shall preside at all meetings and hearings, appoint committees and perform such other duties as may be ordered by the Commission and, with the Town Planner, shall certify all maps, plans, records and reports of the Commission. He shall have the privilege of discussing all matters before the Commission and voting thereon.
B. 
Vice Chairman. The Vice Chairman shall act in the capacity of the Chairman in the event of his absence.
C. 
Secretary. The Secretary shall act in the capacity of the Chairman and Vice Chairman in the event of their absence. The Secretary shall perform such other duties as the Chairman may direct.
[Amended 3-10-1997]
D. 
Town Planner. The Town Planner shall act in the capacity of Corresponding Secretary to the Commission and shall keep a written record of all business transacted by the Commission. The Town Planner shall review all matters that come before the Commission and shall prepare reports accordingly. The Town Planner shall also perform such other duties as the Commission may direct.
[Amended 3-10-1997]
E. 
Recording Secretary. The Recording Secretary shall keep the minutes and records of the Commission. The Recording Secretary shall also perform all clerical duties for the Commission, Town Planner and Planning and Zoning Office.
[Added 3-10-1997]
A. 
Regular meetings.
(1) 
Regular meetings of the Commission shall be held on the second Monday of each month at 7:00 p.m. in the office of the Planning and Zoning Commission.
[Amended 3-12-2018]
(2) 
When the regular meeting falls on a holiday, the meeting shall be held on the following day.
(3) 
Notice of regular meetings shall be sent to members by the Town Planner at least seven days prior to such meeting, along with an agenda for the proposed meeting.
[Amended 3-12-2018]
B. 
Special meetings. Special meetings may be called by the Chairman at any time or may be called at the written request of three members of the Commission.
C. 
Emergency meetings.
(1) 
Emergency meetings may be called by the Chairman at any time or may be called at the written request of three members of the Commission.
(2) 
Notice of emergency meetings shall be given to all members and shall state the purpose, place and time of such meeting.
(3) 
The minutes of said meeting shall be filed within 72 hours with the Town Clerk of the Town of Griswold.
D. 
Public meetings.
(1) 
All meetings of the Commission shall be open to the public; however, the Commission reserves the right to hold a closed executive session for the purpose of preliminary discussion, the presentation of preliminary consultant planning progress reports and for the consideration of other tentative or preliminary matters.
(2) 
No regulation, rule or formal action of any kind shall be adopted in executive session.
E. 
Quorum. Three members of the Commission shall constitute a quorum for the transaction of all business or the taking of official actions. Whenever a quorum is not present at a regular or special meeting, those present may adjourn the meeting to another day or hold the meeting for the purpose of considering such matters as are on the agenda. No action taken at such meeting shall be final or official unless and until verified at a subsequent meeting at which a quorum is present by approval of the minutes of the meeting at which a quorum was not present.
F. 
Voting.
(1) 
Voting shall be by voice unless a request is made by a Commission member that the Commission be individually polled.
(2) 
No motion or vote shall be adopted by the Commission unless it shall have received the affirmative votes of at least three members of the Commission or as otherwise specified in the Connecticut General Statutes.
(3) 
Ex officio members have the same status as appointed members, except that they will not be entitled to a voting privilege.
G. 
Order of business. The order of business for a regular or special meeting shall be:
(1) 
Call to order.
(2) 
Roll call.
(3) 
Determination of quorum.
(4) 
Approval of minutes of preceding meeting.
(5) 
Communications.
(6) 
Reports.
(7) 
Unfinished business.
(8) 
New business:
(a) 
Subdivisions.
(b) 
Site plans.
(c) 
Zoning.
(d) 
Comprehensive plan.
(e) 
Other matters.
(9) 
Scheduling of items for public hearing.
(10) 
Adjournment.
A. 
Scheduling. All public hearings shall be held separately from the regularly scheduled meetings of the Commission. The time and place of such hearings may be established by the Chairman at any time following a determination that a sufficient number of members will be in attendance.
B. 
Hearings regarding subdivisions. All public hearings regarding the adoption of subdivision regulations or subdivision maps, or amendments or changes thereto, subdivisions, resubdivisions or revisions of subdivisions shall be held in accordance with the provisions of Section 8-25 of the Connecticut General Statutes.
C. 
Hearings regarding the Comprehensive Plan. All public hearings regarding the adoption of the Comprehensive Plan or any part thereof shall be held in accordance with the provisions of Section 8-23 of the Connecticut General Statutes.
D. 
In addition to those required by law, the Commission may, at its discretion, hold public hearings on other matters when it decides that such hearings will be in the public interest.
A. 
Standing committees. The following committees may be appointed by the Chairman:
(1) 
Subdivision Committee. Duties shall be to examine all applications for subdivisions, etc., inspect the site and make recommendations to the Commission thereon.
(2) 
Zoning Committee. Duties are to review all applications for rezoning or for special use permits, inspect the site and make recommendations to the Commission thereon.
(3) 
The Planning Commission shall work closely with the Town Planner in matters pertaining to the Comprehensive Plan and Plan of Conservation and Development and make recommendations to the Commission thereon.
[Amended 3-12-2018]
B. 
Tenure. Standing committees shall be appointed for one year and shall consist of three members. Vacancies shall immediately be filled by the Chairman.
C. 
Special committees. Special committees may be appointed by the Chairman with the approval of the Commission for such purposes and terms as he may specify.
A. 
Amendments. These bylaws may be amended at any regular or special meeting by a minimum of three affirmative votes, provided that the amendment shall be introduced at a regular meeting at least 30 days prior to the meeting at which action to amend is made.
B. 
Suspension. The Commission may temporarily suspend any of these bylaws by a unanimous vote of the members present.
[1]
Editor’s Note: Former § 232-7, Community Development Action Plan, was repealed 3-12-2018 by the Planning and Zoning Commission. The Commission also redesignated § 232-8 as § 232-7.