A.
The legal holidays with pay which are observed by
the Township, which are fixed by statute and to such other days as
are determined by the Mayor and Township Committee to be observed
as holidays, are as follows:
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New Year's Day
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Martin Luther King Day
[Added 2-13-1985 by Ord. No. 3-1985] | |
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Presidents' Day
[Amended 1-25-1984 by Ord. No. 2-1984] | |
|
Good Friday
| |
|
Memorial Day
| |
|
Independence Day
| |
|
Labor Day
| |
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Columbus Day
| |
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General Election Day
| |
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Veterans Day
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Thanksgiving Day
| |
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Christmas Day
| |
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Christmas Eve (half day) [NOTE: If a Monday
or Thursday, a full day is granted. If a Friday, a half day is granted
on Thursday.]
[Amended 12-9-1998 by Ord. No. 42-1998] |
|
Any day appointed, ordered or recommended by
the Governor of this state or the President of the United States shall
be a legal holiday.
|
B.
If a holiday falls on a Sunday, it shall be observed
on the following Monday. In the event that a holiday falls on a Saturday,
it may be observed on Friday, at the discretion of the department
head, or in lieu thereof, it may be moved to a suitable alternate
day by mutual agreement or may, with the approval of the department
head, be paid for in lieu of observance.
C.
When a full-time employee is required to work on any
legal holiday or any day determined by the Mayor and Township Committee
to be observed as a holiday, he shall be entitled to compensatory
time off, at a time approved by the department head. If not practicable
by reason of shortage of available personnel, or for any other reason
approved by the department head, in lieu of time off, he shall be
compensated by straight time payment for the holiday in addition to
regular payment for working.
D.
In the event that a legal or official holiday occurs
while an employee is on sick leave, he shall not have such holiday
charged against his sick leave.
E.
In the event that a legal or official holiday occurs
during an employee's vacation leave, he shall not have such holiday
counted as a day of his vacation leave, but he shall be entitled to
a substitute day of vacation leave.
A.
Scope and application. The sick leave regulations
hereinafter set forth shall apply to full-time permanent employees,
whether paid on an annual salary basis or on an hourly basis. Seasonal
or part-time employees shall not accrue sick leave with pay.
B.
General conditions. Sick leave is paid leave that
may be granted to each full-time employee who is unable, through sickness
or injury, to perform the duties of his position, or who is quarantined
by a physician because he has been exposed to a contagious disease.
A certificate from the employee's physician shall be required as sufficient
proof of the need for sick leave. In case of sick leave due to a contagious
disease or exposure to same, a certificate from the Township Department
of Health shall be required.
C.
Allocation. Full-time employees shall accumulate sick
leave as follows:
(1)
One working day per month beginning with the completion
of work for a majority of the first calendar month of employment,
to a total of 12 working days for the first calendar year.
(2)
Commencing with the first calendar month of the second
year of employment, 1 1/4 days per month shall be allowed and
shall immediately be credited to the employee on the first day of
the first calendar month of the second year of employment, as a total
of 15 working days for the full second year. Sick leave must have
been earned, however, in order to use same. The following is an example
of the application of the provisions of this subsection: An employee
has been a full-time employee for a period of one year and two months.
If he had used no sick leave during the first year of employment,
he would have ended the year with 12 working days of sick leave credit.
He would have been credited with 15 days additional, on the first
day of the first calendar month of the second year of employment,
and therefore would have started the second year with a total of 27
days of credit. If, however, he was required in the third month of
the second year of employment, to use his sick leave in excess of
14 1/2 days, no pay would be allowed for the excess since he
would have only earned 14 1/2 days.
D.
Accumulation of sick leave.
[Amended 4-13-1983 by Ord. No. 9-1983; 5-13-1992 by Ord. No. 23-1992; 11-21-1995 by Ord. No. 32-1996; 12-9-1998 by Ord. No. 42-1998]
(1)
Sick leave can be accumulated to a total of 240 days
during the employee's length of service; no further accumulation shall
be allowed. The accumulation of leave shall be determined by the number
of sick days used during the term of employment, and the balance shall
be arrived at by deducting the number of sick days used based on 15
days per year. Thereafter, each employee shall receive the annual
benefit of 15 days. Accumulated sick leave may be used by an employee
for personal illness, illness in his immediate family which requires
his attendance upon the ill member, quarantine restrictions, pregnancy
or disabling injuries. No sick leave allowance shall be paid in case
of dismissal or resignation, except as provided in this subsection.
(2)
An employee who retires or resigns in good standing
after completion of at least 10 consecutive full years of permanent
full-time employment with the Township shall receive payment for unused
sick leave at the rate of 25% of their annual salary at the date of
such termination. A maximum payment of $7,500 shall be paid regardless
of the number of sick days accumulated.
(3)
An employee who retires or resigns in good standing
after completion of at least 20 consecutive full years of permanent
full-time employment with the Township shall receive payment for unused
sick leave at the rate of 50% of their annual salary at the date of
such termination. A maximum payment of $15,000 shall be paid regardless
of the number of sick days accumulated.
(4)
An employee who retires pursuant to the Public Employee
Retirement System with a minimum of 25 continuous years of service
as a permanent full-time employee of the Township shall receive payment
for unused sick leave at the rate of 100% of their annual salary at
the time of retirement. A maximum payment of $15,000 shall be paid
regardless of the number of sick days accumulated. Any employee hired
prior to January 1, 1990, shall receive a maximum of $30,000 regardless
of the number of sick days accumulated.
(5)
All employees hired after July 1, 1995, who retire or resign in good standing after completion of at least 10 consecutive full years of permanent full-time employment with the Township shall be entitled to a maximum of 25% of their annual salary at the date of such termination. Section 44-13D(2), (3) and (4) does not apply to employees hired after July 1, 1995. A maximum payment of $5,000 shall be paid regardless of the number of sick days accumulated.
(6)
The accumulated sick leave payment shall be made upon
disability retirement or death of an employee. If an employee dies
while working for the Township, the fifty-percent payment shall be
made to his estate. In the event that the employee retires upon disability
or dies while still working for the Township, having been so employed
on a full-time basis for a period in excess of 25 continuous years,
the one-hundred-percent payment shall be made in each instance, either
to the employee upon disability retirement or to the estate.
(7)
All employees hired after July 1, 2016, shall not be eligible to
receive payment for any unused accumulated sick leave days upon termination
of their employment.
[Added 11-30-2016 by Ord.
No. 31-2016]
E.
Sick leave after reporting to work. If an employee shall have reported for duty and shall be required to leave his duty for any of the reasons set forth in Subsection D above, prior to the completion of 1/2 day's work, he shall be charged 1/2 day's sick leave. If he shall have completed more than 1/2 day's duty before being required to leave, he shall not be charged sick leave for that particular day.
F.
Employee's misconduct. Sick leave shall not be granted
to any employee whose absence from duty is a result of his own misconduct.
An employee who is absent from duty shall report the reason therefore
to his department head prior to the date of absence, and in no case,
later than 24 hours after the time he would normally report for duty.
All unauthorized and unreported absences shall be considered absence
without leave and deduction of pay shall be made for such period of
absence. Absence without leave for three or more days or part thereof
shall, in the discretion and judgment of the Township Committee, be
grounds for disciplinary action or for immediate dismissal from the
Township service.
G.
Sick leave not required to be utilized. No employee
shall be required to utilize accumulated sick leave when such employee
has been disabled, either through illness or injury, as a result of
or arising from his respective employment.
H.
Payment of sick leave.
[Amended 5-13-1992 by Ord. No. 23-1992; 11-21-1995 by Ord. No. 32-1995; 3-8-2000 by Ord. No. 4-2000; 12-14-2005 by Ord. No. 62-2005; 5-5-2021 by Ord. No. 20-2021]
(1)
Employees, at their option, may be paid for 50% of
their unused sick leave from the preceding year no later than March
15 of the succeeding year. The remaining 50% of their unused annual
sick leave shall be accumulated without limitation. The sick leave
payment cannot cause the amount of days accumulated to drop below
25. In accordance with N.J.S.A. 40A:9-10.4, any employee hired after
May 21, 2010, is ineligible to receive this benefit.
(2)
Employees, at their option, may be paid for a maximum of 25 sick days from their sick leave balance, if that balance is 75 days or greater prior to payment. If an employee exercises this option, he or she is precluded from exercising his or her option in § 44-13H(1) above. In accordance with N.J.S.A. 40A:9-10.4, any employee hired after May 21, 2010, is ineligible to receive this benefit.
Where a full-time Township employee has been injured in the line of duty, the Township Committee may, within the applicable provisions of state statutes, pass a resolution giving the employee leave of absence with pay for a period in excess of the allowable period set forth in § 44-13C. If a resolution is passed, then a contract shall be executed between the employee and the Township, setting forth that the employee shall reimburse the Township from the moneys he might receive from workmen's compensation payments or from possible legal settlement from the person or persons responsible for the injury.
[Amended 12-13-2006 by Ord. No. 76-2006; 5-30-2007 by Ord. No. 27-2007]
A.
Military leave shall be granted in accordance with
New Jersey statutes.
B.
Employees shall be required to notify the Township
Administrator and Treasurer at least two weeks in advance of required
leave. An employee’s pay will be withheld until a copy of his
or her orders are supplied to both the Township Administrator and
Treasurer in order to verify the employee’s eligibility for
leave. The employee shall receive his or her full pay from the Township
for a period not to exceed 90 workdays per calendar year while performing
active military duty.
[Amended 12-9-1998 by Ord. No. 42-1998; 5-30-2007 by Ord. No. 27-2007]
A.
A full-time employee may be granted leave without
pay for a period not to exceed three months during a fiscal year for
specific personal reasons, or other reasons deemed in the best interest
of the Township when recommended by the Municipal Administrator and
approved by the Township Committee. Applications for leave without
pay must be submitted in advance, in writing, to the Municipal Administrator,
showing the employee's reason for requesting such leave and must contain
a statement that they intend to return to the Township service. Upon
written request and certification from the employee's physician that
additional time is needed, the Township Committee, at its sole discretion,
may extend the leave of absence without pay beyond three months.
B.
A leave of absence without pay shall not be considered
for approval if the employee has paid leave available to utilize.
Any leave of absence without pay granted shall be in accordance with
the Federal Family Medical Leave Act (FMLA) and/or Family Leave Act
(FLA) and shall not be in addition to those regulations.
A full-time employee who is subpoenaed as a
witness in a civil or criminal case, not involving him in his capacity
as a Township employee, or an employee who is called and serves on
a jury, may be granted paid leave for that period of time in which
he is officially involved with the court in such capacity.
[Amended 10-25-1989 by Ord. No. 45-1989]
A.
In the event of death of the employee's parent or
stepparent, spouse, child, stepchild or foster child of the employee,
the employee shall be granted time off without loss of pay commencing
between the day of death and the day of the funeral, but in no event
to exceed five consecutive working days.
B.
In the event of death of the employee's father-in-law,
mother-in-law, grandparent, grandchild, sister, brother and relatives
residing in his or her household, the employee shall be granted time
off without loss of pay commencing between the day of death and the
day of the funeral, but in no event to exceed three consecutive working
days.
C.
Upon recommendation of the Township Administrator
and approval by the Township Committee, additional time may be granted
to this article where circumstances justify such an extension.
In any case, where the laws of this state provide
for special leave not contemplated in this chapter, such laws shall
control the amount of leave granted in such instances.
[Amended 10-25-1989 by Ord. No. 45-1989]
A.
General vacation allowance. Full-time employees on
an annual salary basis and full-time employees paid on an hourly basis
shall be granted vacation leave with pay each fiscal year, in accordance
with the following schedule:
[Amended 5-13-1992 by Ord. No. 23-1992]
(1)
Full-time service of less than one year: 1/2
working day per month.
(2)
Full-time service of one year, but less than six years:
12 working days.
(3)
Full-time service of six years, but less than 10 years:
14 working days.
(4)
Full-time service of 10 years, but less than 15 years:
19 working days.
[Amended 12-9-1998 by Ord. No. 42-1998; 12-13-2006 by Ord. No. 76-2006]
(5)
Full-time service of 15 years, but less than 20 years:
23 working days.
[Amended 12-9-1998 by Ord. No. 42-1998; 12-13-2006 by Ord. No. 76-2006]
(6)
Full-time service of 20 years, but less than 25 years:
25 working days.
[Amended 12-9-1998 by Ord. No. 42-1998; 12-13-2006 by Ord. No. 76-2006]
(7)
Full-time service of 25 years and over: 27 working
days.
[Added 12-9-1998 by Ord. No. 42-1998; 12-13-2006 by Ord. No. 76-2006]
(8)
Full-time service of 35 years and over: 29 working days.
[Added 10-19-2016 by Ord.
No. 29-2016]
B.
General conditions applicable to vacation leaves.
(1)
Accumulation of vacation leave beyond that earned
in a twelve-month period shall be permitted only with the consent
of the department head and Municipal Administrator.
(2)
Under no conditions, however, shall an employee be
permitted to accumulate more than a total of 20 days of unused vacation
leave.
(3)
A vacation period shall consist of no less than five
consecutive workdays. Vacation periods of less than five days may
be taken upon approval and within the sole discretion of the Municipal
Administrator.
(4)
No vacation leaves shall be divided so that the employee
shall be absent from his employment more than the number of calendar
days he would be entitled to if he had taken his vacation leave in
consecutive calendar days as a single unit.
(5)
Requests for vacation leaves by employees shall be
submitted in writing. No changes in vacation leave schedules shall
be permitted without the consent of the department head. Department
heads shall submit vacation leave schedules for the approval of the
Municipal Administrator at least two weeks prior to any annual vacation
leave in the department. All vacations shall be subject to adjustment,
if necessary, in the best interests of the department and of the Township.
Vacation leaves shall be scheduled to eliminate as far as practicable
the necessity of engaging temporary personnel to perform the duties
of the vacationing employee.
(6)
Vacation leave preference shall be determined by the
department head with due regard for the wishes and seniority of the
employee and the needs of the department and the Township.
(7)
An employee who is suspended without pay for a total
of 15 or more days for cause shall forfeit all vacation earned during
the calendar year in which the suspension occurred.
(8)
Accrued vacation leave shall be compensated for when
the employee becomes separated, either voluntarily or involuntarily,
from the Township service, unless the employee terminates service
without giving two weeks' notice to his department head.
(9)
Any month in which an employee is absent for more
than 50% of his or her scheduled workdays in any given month due to
disciplinary suspension or leave of absence without pay, said employee
shall not accrue any vacation time for that month.
(10)
All employees shall receive one additional vacation
day per year, which shall be used on the day after Thanksgiving. Employees
who are required to work on that day shall be entitled to use the
additional vacation day at some other time. Employees who work by
mutual agreement shall be entitled to use the additional vacation
day at some other time.
(11)
The fiscal year, for the purposes of the vacation
schedule, shall begin on January 1 and end on December 31.
A.
All full-time employees hired before January 1, 1992,
shall be paid, in addition to and together with their annual base
salary, additional compensation based upon the length of their service
and determined according to the following schedule:
[Amended 12-29-1997 by Ord. No. 60-1997; 12-14-2005 by Ord. No. 62-2005; 12-13-2006 by Ord. No.
76-2006]
|
Years of Service
|
Percent of Annual Base Salary
| |
|---|---|---|
|
Starting the 15th year
|
5%
|
B.
Those employees hired after January 1, 1992, shall
not be entitled to longevity.
C.
"Years of service" shall be defined as all time an
employee is employed by the Township. An employee's anniversary date
for the purpose of longevity shall be determined from the employee's
date of hire.
D.
Longevity pay shall be applied on the basis of the
employee's anniversary date of employment and shall commence at the
adjusted rate.
[Added 10-25-1989 by Ord. No. 45-1989]
A.
Full-time, permanent employees shall be entitled to three days a
year of leave for personal, business, household or family matters,
which are of such a nature that they cannot be attended to at a time
outside of the workday, which shall be noncumulative. Personal days
may be utilized in hourly leave increments during the calendar year
earned, by the employee, at his option.
[Amended 12-13-2006 by Ord. No. 76-2006; 5-31-2017 by Ord. No. 21-2017]
B.
Probationary employees shall accrue one personal day for every four complete months of service and shall continue to accrue personal days on this same basis after they are made permanent until the end of the calendar year in which they became a permanent employee. Thereafter, they shall accrue personal days pursuant to Subsection A above. Probationary employees shall be entitled to use accrued personal days during their probationary period.
[Added 10-25-1989 by Ord. No. 45-1989]
Employees required to use their personal vehicles
for work-related travel shall be reimbursed at the rate of the United
States Government Internal Revenue Service equivalent on allowance
per mile for work-related automobile use. This rate shall be fixed
annually on January 2 of each year.
[Added 10-25-1989 by Ord. No. 45-1989]
A.
Accurate and complete time and attendance records
will be maintained by each departmental unit of the Township of Egg
Harbor. The head of the department will certify as to the accuracy
of the daily work and attendance record.
B.
All Township employees are to be at their assigned
posts or point of duty ready for work as specified by the department
head, with prior approval of the Municipal Administrator, unless on
vacation, leave of absence or other absence for good cause. Recurring
or chronic tardiness shall be referred to the department head for
appropriate action by the department head and Municipal Administrator.
C.
It is the responsibility of each employee to notify
his department head without delay if he will be absent from or delayed
in reaching his assigned post and give the reason for the absence
or delay. Failure to report when absent is a serious offense which
cannot be tolerated and may lead to disciplinary action or dismissal.
D.
The normal workweek for employees shall be 40 hours
and shall usually consist of five working days of eight hours each
in any seven-day period, for a total of 2,080 working hours per year.
A thirty-five-hour workweek may be established for certain employees.
[Amended 12-9-1998 by Ord. No. 42-1998]
E.
For the purpose of calculating overtime, all paid
leave including holidays will be considered as time worked, except
sick leave and compensatory time, which will not be considered time
worked.
[Added 5-30-2007 by Ord. No. 27-2007]
[Added 12-9-1998 by Ord. No. 42-1998]
A.
Employees are provided hospitalization insurance which
includes traditional coverage, preferred provider organization and
health maintenance organization through the New Jersey State Health
Benefits Plan, as exists or as modified by the State Health Benefit
Program (or any substantially equal health benefit plan), including
any changes in copays or deductibles that may be implemented by the
State Health Benefit Program, for all employees and eligible dependents
covered by this section. Employees shall be responsible to pay 15%
of dependent coverage cost, or 1.5% of their annual salary, or the
State of New Jersey phase-in cost, whichever is greater, on a monthly
basis through payroll deductions.
[Amended 12-13-2006 by Ord. No. 76-2006; 5-29-2013 by Ord. No.
19-2013]
B.
Employees are provided dental, optical and prescription
insurance coverage for themselves and eligible dependents at the Township's
expense.
C.
Opt out. Employees may elect to opt out of medical
hospitalization coverage for a period of one year. An employee exercising
this option must provide to the Township proof of medical coverage
as of the date of payment. For those who opt out, a payment in accordance
with the New Jersey State Health Benefit guidelines shall be made
prior to April 15. The employee shall have the option of having all
taxes taken out in one payment or in multiple payments. An employee
may buy back into the medical hospitalization coverage during that
period at his own expense on the first of the month following notification
of his intent to resume Township coverage.
[Amended 12-13-2006 by Ord. No. 76-2006]
[Added 10-25-1989 by Ord. No. 45-1989]
Employees may elect to retain full insurance
coverage under COBRA upon termination of employment, at their own
expense, for a period of 18 months.
