There is hereby created the position of administrative assistant within the Department of Finance in the Borough of South River. The number of administrative assistants shall not exceed two in number and shall be considered full-time positions.
Administrative assistants shall be appointed by the Mayor with the advice and consent of the Borough Council and shall serve at the pleasure of the governing body.
The administrative assistant shall possess the following requirements:
A. 
High school diploma or equivalent.
B. 
Bachelor's degree in a related field is highly desirable.
C. 
One year of experience in clerical work.
D. 
The appointee will be expected to complete a state purchasing certification requirement within two years of appointment or to hold a valid qualified purchasing agent certification as issued by the State of New Jersey.
E. 
Knowledge of methods and procedures involved in the requisition/purchase of equipment, materials and/or supplies.
F. 
Ability to comprehend and analyze supply problems, establish and maintain working relationships with vendors and department representatives.
G. 
Maintain adequate purchase records.
H. 
Ability to learn and utilize various types of electronic and/or manual recording and information systems used by the agency, office or related units.
I. 
Knowledge of methods and procedures involving payroll, health benefits, pension reports, fixed assets, cash receipts, bill lists, developer reserves, purchase orders, requisitions, data entry, deposit management, preparation of bank requisitions.
This position is solely responsible for all purchasing operations and is directly responsible to assist the Deputy Directors of Finance in performing the duties of that position and is responsible for the following items:
A. 
Orders equipment, supplies of a limited nature according to accepted purchasing methods as prescribed by laws, rules, regulations, standards, policies and procedures.
B. 
Prepares simple specifications.
C. 
Receives and reviews requisitions prior to submission to the Chief Financial Officer and Borough Administrator.
D. 
Interviews sale representatives who have been authorized by the Chief Financial Officer and makes recommendations on purchases.
E. 
Communicates with vendors.
F. 
Receives, reviews and approves vendor claims and forwards them to the Chief Financial Officer.
G. 
Maintains liaisons with municipal department heads and confirms with them in regard to needs for materials and supplies.
H. 
Recommends the use of substitutes or alternative products.
I. 
Receives and handles complaints.
J. 
Is responsible for posting purchasing information into the purchasing systems.
K. 
Performs clerical work involved in preparing contracts following the awardance of bids.
L. 
Maintains records and files.
M. 
Types documents necessary for the smooth, efficient operation of the department.
N. 
Learns or utilizes various types of electronic and/or manual recording and information systems used by the agency, office or related units.
The administrative assistant shall receive as compensation for services an annual salary, which shall be fixed in accordance with the provisions of the ordinance governing salaries of the Borough of South River.
[Amended 9-18-2006 by Ord. No. 2006-31]
Political activity shall be controlled by Article X of Chapter 68, Personnel Regulations.