The public hearing upon an appeal or application shall be held at the
next regular meeting of the Board which is more than 10 days after the filing
thereof. Public hearings upon appeals or applications may also be held at
special meetings of the Board provided that unusual circumstances deemed sufficient
by the Chairman or any two members of the Board lead to the call of a special
meeting for that purpose.
As soon as practicable after the filing of an appeal or application,
and within the time prescribed, the Secretary shall give or cause to be given
the notices of hearing required by statute and said ordinance, and he shall
mail one copy of the appeal or application to the Chairman and one copy to
the member of the Board in whose area the subject property is located.
The proceedings at each public hearing shall be taken verbatim in shorthand
or equivalent by the Board's stenographer. He/she shall not be required to
transcribe her notes except upon request of the Board or an interested party.
In the latter event, his/her charges for transcription, at such rates as shall
be approved by the Board, shall be paid by the party and he/she shall make
an additional copy to be filed with the records of the Board. If no request
for transcription has been made within 30 days after the decision upon the
matter presented at the hearing has been filed with the Town Clerk, the original
shorthand notes or equivalent shall be filed with the Board's records of the
hearing.