[HISTORY: Adopted by the Township Committee (now Council) of the Township of Galloway 12-3-1973 by Ord. No. 457; amended in its entirety 5-9-2017 by Ord. No. 1965-2017. Subsequent amendments noted where applicable.]
No person shall permit, maintain, promote, conduct, advertise, act as entrepreneur, undertake, organize, manage, sell or give tickets to an actual or reasonably anticipated special event as defined herein unless a permit to hold such special event has first been issued by the Township, an application for which must be made at least 21 days in advance of the special event.
As used in this chapter, the following terms shall have the meanings indicated:
- EVENT PROMOTER
- Any person who conducts, manages, promotes, organizes, aids or solicits attendance at a special event.
- MAJOR EVENT
- An assembly in which the maximum number of people which will be assembled or admitted may exceed 500, but must be less than 1,000.
- Township Manager of Galloway Township or authorized designee.
- MASS ASSEMBLY EVENT
- An assembly in which the maximum number of people which will be assembled or admitted may exceed 1,000.
- MINOR EVENT
- An assembly in which the maximum number of people which will be assembled or admitted may not exceed 500.
- Any individual, natural human being, partnership, corporation, firm, company, association, society or group.
- POLICE CHIEF
- The Chief of Police of Galloway Township or authorized designee.
- SPECIAL EVENT
- Any organized assembly consisting of 100 or more persons gathered for a common purpose. Examples include, but are not limited to, concerts, parades, fairs, festivals, block parties, community events, fireworks, and mass participation sports events such as marathons, running events, bicycle races and tours.
- SPECIAL EVENT PERMIT
- The permit required by this chapter.
A permit may be issued for a single day, multiple continuous days or multiple separate days, within the same calendar year.
The fee for a minor event is $75, the fee for a major event is $150, and the fee for a mass assembly event is $450. With respect to events extending over multiple days, whether continuous or not continuous, an additional fee shall be paid in the amount of 10% of the base fee for each day beyond the initial day.
No person may conduct a special event as defined in this chapter without having first obtained a special event permit from the Township. A special event permit shall not be required for an event held on or within a permitted facility specifically designed and approved for the proposed activity. A permit is not required for a special event organized by the Township itself or held on Township property.
Additional fees or reimbursements may be charged by the Township for any required special services, equipment or facilities provided by the Township, including but not limited to police services.
The applicant seeking a special event permit shall complete and submit the special event permit application provided by the Township, together with the required fee. The application shall include, if applicable to the particular application, the following information:
Type and description of event;
Name and signature of property owner, contact person, applicant, address, telephone number and e-mail address;
Name of the promoting entity, contact person, address, telephone number and e-mail address;
Proposed date or dates of the special event, together with beginning and ending times for each date or multiple separate days within the same calendar year. Only one permit is required for multiple days, even if the special events have different purposes, provided that the special events are organized and managed in a similar fashion;
Proposed location, including a plan adequately identifying electrical service, water service if applicable, parking, tents, structures and other areas to be used, including location of barricades and traffic control devices, lighting, and, if proposed, any perimeter or security fencing and gate/access design and locations;
If the special event takes place to any extent during hours of darkness, a lighting plan designed to provide sufficient illumination for this special event and not inappropriately extend beyond the site;
Estimated numbers of event staff, participants and spectators;
Fencing or other method to control the number of participants and to ensure that the permitted maximum number of participants is not exceeded;
Environmental and health plans, including provisions for emergency medical availability and access, freshwater supplies, solid waste containers, collection and disposal of solid waste and availability of toilet facilities or the provision of portable toilet facilities;
With respect to mass assembly events, the availability of on-site emergency medical care may be required;
Names, addresses and contact information for any food or other vendors, who must be appropriately licensed;
If the serving of alcohol is proposed, a copy of the applicable liquor license and approval to serve alcohol at the designated location;
Electrical, plumbing and other permits, if required;
Fire prevention plan;
Severe weather plan;
Security plan, including security personnel and, if necessary, plan for Police Department assistance;
Detailed plans for use of amplified sound equipment, including the number, location and power of amplifiers and speakers;
Included must be details of measures to be taken to make sure that the sound of the special event will not carry unreasonably beyond the boundaries of this special event;
A certificate of insurance with coverage of at least $1,000,000 of general liability coverage listing the Township of Galloway as an additional insured;
The completed and appropriately executed hold-harmless and indemnification agreement, which is included in the application;
The required fee.
The Township Manager may waive the submitting of any of the above information if deemed unnecessary to evaluate the application and may also request additional information if deemed necessary to evaluate the application.
The Township Manager shall provide copies of the application to the Police Chief, Fire Inspector, Emergency Management Department, Township Engineer, Township Planner and Construction Department for review and comment.
In reviewing the application, the Township Manager shall consider their comments and recommendations regarding the following:
The impact of the special event on the safety, security, health and safety of the public and the plans of the applicant to address such impacts including, but not limited to, vehicle ingress and egress, traffic, parking, separation of vehicles and pedestrians, toilet facilities, perimeter fencing or barricades, adequate services for pedestrian circulation, portable water, layout of public address system and speakers, off-site noise impacts, and proposed hours for the special event.
Restrictions on hours of operation for the special event may be appropriate, especially if it is in or adjacent to a residential area. Also, setbacks from other adjacent properties may be appropriate.
The Township Manager may impose additional requirements or conditions deemed necessary or appropriate to protect the participants and the general public, especially with respect to adequate traffic management, security, noise and health and safety.
The Township Manager shall, within 21 days of the submission of a complete application, either approve the application, approve the application with conditions, or deny the application. If the Township Manager does not act on a special event application within such 21 days, the application shall be deemed denied. Any applicant has the right to appeal the denial of a special event permit to the Township Council by filing a written notice with the Township Clerk, and the Township Council will consider the appeal and may either affirm the denial or issue the permit. The Township Council shall have the right to issue the permit with conditions.
Any permit once issued may nevertheless be revoked by the Township Manager, within his reasonable discretion, at any time if any of the conditions required for the issuance of or contained in the permit are not complied with or if any condition previously met ceases to be complied with or it reasonably appears that the conditions are likely not to be complied with.
In addition, the Police Chief may revoke a special event permit if a public emergency arises in which the Police Chief reasonably believes that the special event is or would have an adverse effect upon the public health, safety and welfare. The Police Chief specifically has the authority to revoke a special event permit, even while the Special Event is being held if there is a present or imminent significant risk to the public health, safety or welfare.
Written notice of a revocation of a special event permit setting forth the reasons therefor shall be immediately provided to the applicant at the address provided in the application or such other location as the applicant may be present. In the event of an emergency revocation, notice may be given to the e-mail address provided in the application, by telephone through the number provided in the application or to the applicant or any representative of the applicant present at the special event.
The provisions of this chapter may be enforced by injunction in any court of competent jurisdiction.
The holding of any outdoor assembly in violation of any provision or condition contained in this chapter shall constitute a public nuisance and may be abated as such.
Any violation of this chapter shall be subject to a fine not exceeding $2,000 or a period of community service not exceeding 90 days. Each day of violation shall be considered as a separate offense.