The fiscal year of the County shall begin on
the first day of January and end on the 31st of December in each year.
[Amended 11-9-1977]
The Board shall consider and act upon the County
Executive's recommended budget in accordance with the requirements
of the Local Budget Law. Upon certification by the County Executive
that budget transfers are necessary, as provided by N.J.S.A. 40A:4-58,
the Board may, by resolution of not less than two-thirds (2/3) of
its full membership, approve the transfer of appropriations as provided
in the Local Budget Law.
Budget appropriations shall be controlled by
an encumbrance system which shall be prescribed by the County Executive.
No payment shall be authorized or made and no obligations shall be
incurred against the County except in accordance with appropriations
duly made. No obligation shall be incurred against any allotment or
appropriation unless the Treasurer or his or her designee first certifies
that there is a sufficient unencumbered balance in the allotment or
appropriation and that sufficient funds therefrom will be available
to meet the obligation as it becomes due and payable.
[Amended 4-11-1989 by Ord. No. 8-1989]
No bill, demand or claim shall be paid unless
it has been properly authorized by an encumbrancing document, contains
a detailed statement of the items or demand, specifying particularly
how the bill or demand is made up and a certification of the party
claiming payment that is correct, and a receiving report or authorized
alternative signed by someone other than the requisitioner attesting
to the receipt of goods or services and approved by the head of the
department, office or agency or by his or her duly designated representative,
having personal knowledge of the facts that the goods have been received
by or the services rendered to the County.
[Amended 4-11-1989 by Ord. No. 8-1989]
The regular payroll shall be paid biweekly.
Each FLSA covered employee shall submit a signed time sheet or other
documentation, as prescribed by the Treasurer, attesting to the hours
worked in the pay period. In addition, the time reporting document
shall be approved and signed by the employee's supervisor. The head
of each department shall have the payroll processing system updated
with the approved hours. The Treasurer shall then complete a central
payroll for the County and prepare the necessary checks for signature.
The head of each department, office or agency or designee shall certify
to the Treasurer, at such times and in such forms as he or she shall
prescribe, that the information upon which the payroll amount was
calculated is correct.