[HISTORY: Adopted by the Borough Council
of the Borough of Bay Head 12-18-1984 as § 2-6 of the 1984
Code. Amendments noted where applicable.]
Any person claiming payment from the borough
shall first submit a detailed statement, in writing, of the items
or demand necessitating such claim on such forms as the borough shall
provide for that purpose. As required by statute, they shall be sworn
to by the claimant before submission for approval and payment.
All bills and claims shall be supported by a
certification of the receipt of the goods or the satisfactory rendering
of the services by the responsible person accepting such on behalf
of the borough and who may be held accountable therefor.
[Added 5-2-2022 by Ord. No. 2022-06]
In order to facilitate a timely review, bills, claims, and demands
must be submitted to the Borough no later than three months following
the provision of goods or rendering of services for which payment
is sought. The Chief Financial Officer is authorized to provide extensions
upon written request in his or her discretion. This requirement shall
be a term that is contained in each contract entered into by the Borough.
The Finance Committee shall then examine all
claims submitted and shall indicate its approval on each voucher prior
to submitting it to the Council for the authorization to pay such
claim. Any disapproved claim shall be referred back to the claimant
with such instructions as the Finance Committee may give.
All vouchers recommended for payment shall be
presented to the Council by the Municipal Clerk at a regular meeting
or at an adjourned regular meeting. Authorization to pay the amounts
of the approved vouchers shall be by resolution of the Council. Vouchers
for services of borough employees for whom salaries and dates of payment
are established by ordinance may be approved at a regular meeting
of the Council prior to the date of such payment.
