The Director of the Department of Administration
shall be the Municipal Administrator. The Municipal Administrator
shall be appointed by a majority vote of the Township Committee to
hold office at the pleasure of the Township Committee. Any vacancy
shall be filled by appointment of the Township Committee.
[Amended 10-22-2013 by Ord. No. O-13-33]
The following terms of employment shall apply to the position
of Municipal Administrator:
A.
Exclusive employment. The employee shall denote full-time employment
to his/her position as Municipal Administrator and shall hold no other
employment unless specifically permitted by formal action of the Township
Committee.
B.
Compensation. The employee's annual salary shall be as set by the
Township Committee in the annual resolution setting salaries, in accordance
with the current year's salary ordinance.
[Amended 5-24-2022 by Ord. No. O-22-8]
C.
Vacation days. The employee shall be entitled to vacation days for a department head set forth in chapter § 47-11A(2), plus five days. Vacation days shall, on an annual basis, be used or forfeited by December 31 of each calendar year or upon termination, as applicable, except that a maximum of five unused vacation days may be carried over at the end of each year but must be used by April 30 of the next year, otherwise any of those five carryover vacation days not used will expire. Upon resignation, termination or retirement, the Township Administrator shall not receive payment for any unused vacation days.
[Amended 5-24-2022 by Ord. No. O-22-8]
D.
Sick leave. The employee shall be entitled to 15 days annual paid
sick leave, which shall accumulate from year to year if unused to
a maximum of 90 sick days. Upon termination or retirement, all sick
days accumulated shall expire, and there shall be no payment for same.
E.
Automobile. The Township of Freehold provides neither a car nor a
car allowance to the Municipal Administrator.
F.
Other benefits. The Township shall provide only usual fringe benefits
available to all department head employees.
G.
Work week and hours of work. The Township Administrator shall generally
work a five-day week, consistent with the hours of operation of the
Municipal Offices. Due to the nature of the Township Administrator's
responsibilities, requiring access and work beyond normal business
hours, the Township Administrator shall be available remotely, telephonically,
virtually, in-person or by other means necessary to address the immediate
and/or emergency nature from department leads, government officials
or the Township Committee. The Township Administrator may alter his/her
work schedule, but shall be reachable by the Township Committee and
his/her executive secretary during the work day.
[Amended 5-24-2022 by Ord. No. O-22-8]
H.
[1]Conventions. The Employee shall be required to pay all
travel, food and lodging expenses of professional conventions which
are attended.
[Amended 5-24-2022 by Ord. No. O-22-8]
I.
Longevity. The Township Administrator shall not receive any compensation
for longevity.
[Amended 5-24-2022 by Ord. No. O-22-8]
J.
Absence or disability. During the absence or disability of the Municipal
Administrator, the Municipal Administrator of the Township shall designate
the Township employee to perform the duties of the Municipal Administrator,
unless otherwise directed by the Township Committee. If such designation
is not made by the Township Administrator, the Township Committee
shall make the designation should they determine a need exists. Absence
or disability shall be limited to three months, after which time the
absence or disability may be deemed a vacancy.
[Amended 5-24-2022 by Ord. No. O-22-8]
[Amended 5-24-2022 by Ord. No. O-22-8]
The Municipal Administrator may be removed by
a two-thirds vote of the members of the Township Committee eligible
to vote, but in no circumstance by fewer than three affirmative votes.
The resolution of removal shall become effective three months after
its adoption by the Township Committee. The Township Committee may
provide that the resolution shall have immediate effect, provided
that the Township Committee shall cause to be paid to the Administrator
any unpaid balance of his/her salary and his/her salary for the next
three calendar months following adoption of the resolution. Notwithstanding
any of the foregoing, no advance notice nor prospective salary payment
shall be required for removal for good cause as defined in N.J.S.A.
40:69A-43, made applicable by reference herein.
[Amended 2-16-2010 by Ord. No. O-10-3]
The Municipal Administrator shall be appointed
on the basis of his/her executive and administrative abilities and
qualifications with special regard to education, training and experience
in governmental affairs. He/She shall make his/her permanent residence
in the Township or within a five-mile radius of the Township Municipal
Complex, within six months of the date of his/her appointment, and
shall during his/her employment continue to maintain his/her residence
within the above-described area. Should he/she cease to adhere to
the residency requirements, his/her office may be deemed vacated upon
action of the Township Committee declaring such vacancy.
The Municipal Administrator shall:
A.
Be the chief administrative officer of the Township
and shall be responsible to the Township Committee as a whole for
the proper and efficient administration of the business affairs of
the Township. The duties and responsibilities shall relate to the
general management of all Township business, except those duties and
responsibilities conferred upon other Township officials by state
statute, other applicable laws, rules and regulations promulgated
by state and county agencies, judicial authority or ordinances of
the Township. Except for the purpose of inquiry, the Township Committee
and its members shall deal with the administrative service solely
through the Municipal Administrator, and neither the Township Committee
nor any member thereof shall give orders to any subordinates of the
Municipal Administrator either publicly or privately.
[Amended 5-24-2022 by Ord. No. O-22-8]
B.
Supervise and direct the business activities of all
departments including the employment and replacement of personnel
as may be required in all departments.
[Amended 4-13-2010 by Ord.No. O-10-5]
C.
Serve as the personnel officer of the Township and
as such hire and promote employees of the Township subsequent to satisfactory
completion of the probationary period and advance employees to the
next step, and when he/she deems it necessary or advisable for the
betterment of the Township, mete out discipline, suspend or discharge
employees, provided that persons covered by the Department of Personnel
provisions of the state or other applicable statutes shall be promoted,
hired, suspended or discharged only in accordance with such provisions.
When required or necessary, the Township Administrator shall make
changes with regard to salaries, stipends, hourly rates, as relates
to any organizational or departmental changes, including shared services,
that may arise during the fiscal year. The Municipal Administrator
shall report to the Township Committee on any action taken by authority
of this subsection in a timely manner, and provide a revised and final
salary resolution with current salaries during the fiscal year.
[Amended 5-24-2022 by Ord. No. O-22-8]
D.
Prepare and submit to the Township Committee in the
required statutory timeframe, or at such time as the Township Committee
shall determine, a proposed budget for the next fiscal year and any
required detail requested by the Township Committee. In preparing
the proposed budget, the Municipal Administrator, or an officer designated
by him, shall obtain from the head of each department, agency, board
or officer, estimates of revenues and expenditures and other supporting
data as he/she requests. The Municipal Administrator shall review
the estimates and may revise them before submitting the proposed budget
to the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
E.
Be responsible for the administration of the budget
after its adoption by the Township Committee and report the status
of same on an ongoing basis to the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
F.
Execute and enforce the laws of the state and ordinances
and resolutions of the Township as the Township Committee may prescribe.
G.
Attend all meetings of the Township Committee and
other committees as directed, with a right to take part in the discussion
and receive notice of all regular and special meetings of the Township
Committee and all advisory committees. The absence of the Township
Administrator shall not preclude the Township Committee from their
right to meet.
[Amended 5-24-2022 by Ord. No. O-22-8]
H.
Prepare the agenda for each meeting of the Township
Committee and supply facts pertinent thereto and deliver same to Township
Committee on the evening preceding the meeting.
[Amended 5-24-2022 by Ord. No. O-22-8]
I.
Keep the Township Committee informed as to the conduct
of Township affairs, submit periodic reports, either in writing or
orally, on the condition of the Township finances and such other reports,
as the Township Committee shall request, and make such recommendations
to the Township Committee as he deems necessary and advisable for
the welfare of the Township.
[Amended 5-24-2022 by Ord. No. O-22-8]
J.
Report to the Township Committee, after the end of
the fiscal year or sooner at an appropriate time, on the status of
Township affairs, operationally and fiscally, that immediately affect
the succeeding year.
[Amended 5-24-2022 by Ord. No. O-22-8]
K.
See that the provisions of all franchises, leases,
permits, contracts and privileges granted by the Township are complied
with.
[Amended 5-24-2022 by Ord. No. O-22-8]
L.
Recommend and contract for the work of experts and
consultants, duly appointed by the Township Committee in an annual
process and/or in accordance with state purchasing guidelines, to
perform work and render advice in connection with the operation of
the Township infrastructure, dedicated utilities or projects in the
Township subject to approval by the Township Committee.
[Amended 5-24-2022 by Ord. No. O-22-8]
M.
Attend to the letting of all forms of contracts, in
due form of law, and supervise the performance and faithful execution
of the same except insofar as such duties are expressly imposed upon
some other Township officer or official by statute, in all areas of
the Township's operations, including but not limited to employment,
technology, operational maintenance, software subscriptions and maintenance,
telephone and other utility services, etc.
[Amended 5-24-2022 by Ord. No. O-22-8]
N.
See that all money owed the Township is promptly paid,
and that proper proceedings are taken for the security and collection
of all Township claims.
O.
Review and recommend all bills and vouchers for payment
prior to final approval by the Township Committee. Authorize the payment
of bills on behalf of the Township Committee relating to the payment
of claims for health insurance through the Township's Self-Insurance
Program. Such payments shall be ratified on the bills list at a meeting
immediately following the Administrator's authorization.
[Amended 5-24-2022 by Ord. No. O-22-8]
P.
Receive copies of all general and official correspondence
addressed to the Township and refer same to the appropriate officer
or department for disposition and reply.
Q.
Receive all complaints regarding services or personnel
of the Township. The Township Administrator or an officer designated
by him/her shall investigate and dispose of the complaints and they
shall keep a written record of each complaint and when and what action
was taken in response thereto and provide the Township Committee with
a copy when requested to do so.
[Amended 5-24-2022 by Ord. No. O-22-8]
R.
Maintain a continuing review and analysis of budget
operations, work programs and costs of municipal services.
S.
At the request of the Township Committee, study and
analyze the duties and responsibilities of any elected or appointed
official and department of the Township, submitting his report relating
thereto to the Township Committee for such further action as the Township
Committee may deem advisable.
T.
Keep the Township Committee informed as to federal
aid projects and state aid projects and any other aid programs for
which the Township may qualify. Assign duties to the appropriate personnel
to research and obtain aid and awards for these programs.
[Amended 5-24-2022 by Ord. No. O-22-8]
U.
Assign duties and responsibilities to designated department
heads as deemed appropriate.
[Amended 12-18-2012 by Ord. No. O-12-29]
V.
Make, adopt and amend rules and regulations for the
use of Township-owned buildings, subject to approval by the Township
Committee, posting of same in subject buildings and availability of
copies in the Township Clerk's office.
[Added 12-27-2005 by Ord.
No. O-05-48]
W.
Manage the Township's insurance claims and legal matters relating
to same by employing appointed counsel for the Township and/or the
counsel representing the Township' s current or past joint insurance
funds. He/she is authorized to negotiate settlement. and tentatively
approve or deny offers for settlement, to be ratified by the Township
Committee at the next possible meeting. The Township Administrator
shall at regular intervals, apprise the Township Committee of the
progress of these legal matters. their potential resolutions, and
seek direction, as required.
[Added 12-18-2012 by Ord. No. O-12-29; amended 5-24-2022 by Ord. No. O-22-8]
X.
Manage the Public Information Office, and any assigned employees
to that office.
[Added 5-24-2022 by Ord. No. O-22-8]
Y.
Shall perform such other duties as the Township Committee may require
or may otherwise prescribe.
[Added 5-24-2022 by Ord. No. O-22-8]
Z.
Shall, from time to time, determine items from the assets of the
Township that are no longer efficient and economical for operation
or ownership by the Township and will coordinate a public auction
for these items in accordance with applicable state laws. The Township
Administrator shall also determine those items that have no value,
and properly arrange for the recycling or proper disposition of same.
[Added 5-24-2022 by Ord. No. O-22-8]
[Added 4-13-2010 by Ord.No.
O-10-5; amended 5-24-2022 by Ord. No. O-22-8]
The Township Administrator shall be responsible for managing
a Public Information Office, any employee assigned to the duties of
that office shall report to the Township Administrator, duties of
the office shall be:
A.
Communicating with the public concerning Township business, and other
assignments and duties as assigned by the Township Committee or Department
of Administration.
B.
Disseminating information approved by the Administrator at the direction
of the Township Committee, in writing, by social media in its various
formats, flyers and signs, communication with local media outlets
and news agencies, telephonic emergency notification systems, or the
Township website.
C.
Maintain the Township website with current and relevant information,
and ensure that contact information, directions, forms, maps, and
other pertinent information is up to date and usable by the public.
