There shall be a Division of Administration
within the Department of Administration, Finance and Public Works,
the head of which shall be the Business Administrator, who shall be
subject to the following:
A. Appointment of Business Administrator. The Mayor shall
appoint the Business Administrator, who shall be chosen solely on
the basis of executive and administrative qualifications, with special
reference to actual experience in or knowledge of the duties of the
office, and who shall serve until the appointment and qualification
of a successor. At the time of appointment, the Business Administrator
need not be a resident of the Township or the state, but during the
Administrator's tenure of office, the Administrator may reside outside
the Township only with the approval of the Council.
B. Full-time position; holding of other offices. The
Business Administrator shall devote full time to the duties of the
office, except that nothing herein shall prevent the Business Administrator
from also holding any other appointive office of the Township and
fulfilling the duties thereof, subject to any applicable provisions
of general law.
C. Powers and duties. As set forth in Subsection
B, subject to the direction of the Mayor, the Business Administrator shall supervise the administration of each of the departments of the Township and shall:
(1) Assist the Mayor in the preparation of the Township
budget and maintain a continuing review and analysis of budget operations,
work programs and costs of municipal services. Prescribe and prepare
uniform forms of budget requests for use by all departments and other
spending agencies, together with appropriate instructions for such
use. Review and analyze all budget requests for appropriations and
make recommendations to the Mayor with respect thereto.
(2) Develop and enforce, in cooperation with other directors,
standards and procedures for the most efficient management of the
Township government, not inconsistent with the Charter and ordinances
of the Township.
(3) Serve as chief personnel officer and develop and administer
personnel systems and all matters pertaining to personnel, including
enforcement of the personnel policies adopted by the Township Council.
The Business Administrator shall have the power to investigate the
organization and operations of any and all departments, to prescribe
standards and rules of administrative practice and procedure and to
consult with the heads of the departments under the Business Administrator's
jurisdiction, provided that, with respect to the functions of the
Township Attorney and the Township Auditor, this authority shall extend
only to matters of budgeting, personnel and purchasing.
(4) Prescribe and require each department and other spending
agency for which Township appropriations are made to maintain records
and produce reports of their respective work load, expressed in appropriate
work units, which the Business Administrator may prescribe or approve
for each of the departments and other spending agencies.
(5) Have the authority to prescribe and issue written
rules and regulations for the efficient management of the Township
government, not inconsistent with the general law, the Charter and
the Township of Ewing Personnel Policy and Procedure Manual.
(6) Administer a uniform centralized purchasing system
in the Township in accordance with the requirements of the New Jersey
Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.), the rules
and regulations promulgated thereunder and all other applicable laws
affecting the purchasing function. In accordance with N.J.S.A. 40A:11-4
and N.J.S.A. 40A:11-9, the Business Administrator shall serve as contracting
agent with the authority to make, negotiate and award contracts for
goods and services, without Council approval, for amounts not to exceed
the bid threshold set by N.J.S.A. 40A:11-3, as periodically adjusted
by the Governor. Any such purchase shall be reported, in writing,
to the Council at the meeting next following the award of the contract.
[Amended 6-13-2000 by Ord. No. 00-14]
(7) Oversee the maintenance of Township buildings.
(8) Perform such other duties as may be prescribed by
ordinance or resolution.