[HISTORY: Adopted by the Board of Trustees of the Village of Alexandria Bay at time of adoption of Code; see Ch. 1, General Provisions, Art. I. Amendments noted where applicable.]
All records of the Village of Alexandria Bay shall be open to the public and subject to access by the public in accordance with the rules and regulations set forth herein in accordance with Article 6 of the Public Officers Law of the State of New York.
The Village Clerk of the Village of Alexandria Bay is hereby designated as the Records Access Officer under the Freedom of Information Act, Article 6 of the Public Officers Law of the State of New York. All requests for records must be directed in writing to the Village Clerk.
All requests for records are to be made to the Village Clerk on a form to be provided by the Village Clerk. All such requests must identify with specificity the record requested.
All such requests shall be made at the Village Offices between the hours of 9:00 a.m. and 4:00 p.m. on Monday through Friday, unless the Village Offices are closed as a result of a legal holiday.
The Village Clerk, as the Records Access Officer of the Village of Alexandria Bay, is required to respond to all written requests for records within five business days of receipt of the request. Such response shall specify whether or not access to the records may be obtained and, if access is granted, when such access will be given. In the event that access is denied, the Village Clerk, as Records Access Officer, must specify, in writing, with particularity, the basis on which such access is denied. Denial of access to records may be based only upon those grounds set forth in Article 6 of the Public Officers Law of the State of New York.
The Village Clerk, as Records Access Officer, is authorized to copy any records required to be disclosed by law and may charge a fee not to exceed $0.25 per page for copying, unless the document required to be copied exceeds nine by twelve (9 x 12) inches, in which case the Village Clerk, as Records Access Officer, is allowed to charge to the applicant the actual cost of reproduction. In all cases where reproduction of records is required, the Village Clerk, as Records Access Officer, shall not reproduce such records until payment is received.
Nothing in this chapter or Article 6 of the Public Officers Law allows records to be removed from the custody of the public officer charged with the duty of maintaining such records. The Records Access Officer shall see that no public records are removed from their lawful custodian.