A.
Department of City. The Office of City Clerk shall
be a part of the administrative service of the City. The Office of
City Clerk shall be headed by the City Clerk, who shall be a department
head with the same powers of department heads as provided by the Charter.
B.
Office under authority and control of Council. The
Office of the City Clerk shall be under the sole authority and control
of the Council.
C.
Cooperation with Mayor and department heads. Although
the City Clerk's department is not under the authority of the Mayor,
the City Clerk shall exert every effort to establish a policy of cooperation
with the Mayor and his or her department heads for the efficient and
orderly transaction of the business and affairs of the City.
D.
Custodian of City Seal. The City Clerk shall be the
custodian of the official Seal of the City.
E.
Council Clerk. The City Clerk shall serve as Clerk
of the Council unless otherwise provided by the Council and shall
perform such other duties of a like nature as shall be required by
that body. In the event the City Clerk shall be temporarily unable
to perform such duties, he or she shall be empowered to designate
a member of his or her office in such capacity without additional
compensation pursuant to the provisions of the City Charter.
F.
Recording, filing, etc., of Council proceedings. The City Clerk shall be responsible for the recording, filing, indexing and safekeeping of all proceedings of the Council and shall satisfy the requirement of § 2.9 of the City Charter with regard to publishing minutes of Council proceedings by reporting and posting such minutes on a centrally located bulletin board.
G.
Duty to provide copies of Council minutes and communications.
Within 72 hours (excluding weekends and holidays) of the adjournment
of regular and special Council meetings, the City Clerk shall forward
copies of the minutes of such meetings to all Councilmen, the Mayor
and all department heads. Copies of such minutes shall also be made
available to interested citizens. The City Clerk shall also immediately
forward to department heads copies of Council communications affecting
their departments.
H.
Recording and authenticating ordinances. The City
Clerk shall record in full, uniformly and permanently, all ordinances
and shall authenticate the same.
I.
Duty to prepare Council agenda. The City Clerk shall
prepare an agenda of the matters to be considered by the Council at
each of its regular meetings and shall make available copies of the
same for persons attending such regular meetings.
A.
Bulletin board. The City Clerk shall maintain a bulletin
board and shall post thereon the time and place of special Council
meetings, public hearings, advertised bids and such other pertinent
information relating to Council matters.
B.
Correspondence. The City Clerk shall promptly refer
copies of all correspondence from the Council to various departments
of the City to the appropriate City departments affected by same.
C.
Election records. The City Clerk shall keep and maintain
all election records and have custody of all property used in connection
with elections.
D.
Vital statistics. The City Clerk shall prepare, attest
and report on the vital statistics of the City.
E.
Expiration of terms of office. The City Clerk shall
notify the appointing authority of the impending expiration of the
term of office of a member of any board, commission or committee,
such notice shall be given at least 30 days before such expiration.
G.
Minutes, etc., of boards, commissions, committees.
The City Clerk shall keep the official minutes, records, rulings and
opinions of the boards, commissions and committees of the City.
H.
Secretarial services. The City Clerk shall provide
such secretarial services to boards, commissions and committees as
may be required.
I.
Public works plans, specifications available; fee.
The City Clerk shall upon receipt of any and all plans and specifications
for all City public works and improvements make the same available
as are reasonably needed by all parties and departments concerned.
He or she may impose a fee to all prospective bidders for copies of
such plans and specifications, which fee shall be refunded when such
plans and specifications are returned in acceptable condition.
A.
The City Clerk is entitled to receive, on behalf of
the City, for services specified in this section, except where another
fee is allowed therefor by statutory provision, the following fees
to be paid in advance to be deposited by him or her with the City
Treasurer:
(1)
For a search of the marriage records and furnishing
a certificate of marriage registration: $10.
(3)
For the issuance of a license of marriage and for
the furnishing of a certificate of marriage registration upon receipt
of the return of the marriage license properly endorsed and completed
by the person who shall have solemnized the marriage in accordance
with the laws of the state: $40.
[Amended 8-11-2003]
(4)
For preparing and furnishing a certified copy of a
printed resolution or other printed paper filed in his or her office:
$2.
(5)
For preparing and furnishing a copy of a resolution
or other paper filed in his or her office: $0.25 for each folio and
$0.25 for each certification thereof, but not less than $2.
(6)
For furnishing form, filing and docketing application
for appointment to office of commissioner of deeds: $15.
[Amended 11-21-1994]
(7)
For preparing and furnishing photographic copies of
papers on file in his or her office not including fees for certification,
per page: $0.25.
[Amended 12-21-1992]
(8)
For an amended birth, death or marriage certificate: $2.
[Amended 10-16-2017]
B.
Public duties; exception. The provisions of this section
requiring the payment of fees shall not apply to the filing of applications
and certification of papers where the head of the department of the
state, county, City or duly created agency thereof certifies that
such filing and certification is required in the performance of public
duties.
